OpenSuppliesEuropeanOpenGreen
Hot drink supply in combination with tap water coolers
Veiligheidsregio Limburg-Noord · Open · 1 lots · 406232
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42968100 · Beverage vending machi
Estimated value
€ 161K
estimated
To deadline
-126d
Feb 10, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Supply and management of hot drink vending machines and tap water coolers including maintenance and ingredients for the Veiligheidsregio Limburg-Noord.
Supplies · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 42SuppliesEU tenderGreen / SPPcoffeehot drinksvending machines
01What is being requested
The contract concerns the supply, installation, maintenance and management of hot drink vending machines and tap water coolers for approximately 42 locations.
The current agreement of VRLN for hot drink supplies is expiring and a new agreement must be concluded. This is the reason to start a new procurement procedure. This descriptive document contains a description of the requirements and award criteria of the contracting authority regarding the present contract.
1Hot drink supply in combination with tap water coolers€161,275
02Strategic insight
Strategic insight · AI analysis
Ensure an implementation plan that aligns with the desired period of approximately 10 weeks. Pay close attention to the sustainability requirements for both equipment and ingredients. Guarantee high availability and a fast response time in case of malfunctions.
03Points of attention
Important · 6
All beverage vending machines must be completely new upon initial placement.Important
Beverage products must have a Fairtrade label or equivalent certification.Important
Tap water coolers must be directly connected to the drinking water network.Important
The contractor is responsible for preventive and corrective maintenance.Important
The availability of equipment must be at least 96%.Important
In case of malfunctions, the response time must be a maximum of 8 working hours.Important
04Can I take part?
Professional capability — Registration in the national Trade Register.
Financial — Possession of an insurance.
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
qualityweight n/a
Assessment of the quality of the offered solution.
priceweight n/a
Assessment of the price.
best price-quality ratioweight n/a
The award takes place on the basis of the best price-quality ratio.
S1 Taste testweight n/a
A taste test as part of the assessment.
07Process & timeline
explanatory memorandum
2026-01-28
vending machines delivered in working order
2026-04-01
effective date of agreement
2026-05-01
08Value in context
€161,275
09Likely competitors
#Likely bidderFitWins
1Maas International B.V.SME9824×
2Sulzer Pumps Wastewater Netherlands B.V.SME9362×
3JACOBS DOUWE EGBERTS PRO NL B.V.SME919×
4Selecta Netherlands BVSME899×
5Overwijk KoffiesystemenUnknown855×
6CWS Hygiene Nederland B.V.SME847×
10Tender documents
Nota van inlichtingen 28-01-2026xlsxJan 28, 2026 · 52 KB
Bijlage 5 Prijzenblad n.a.v. nota van inlichtingen 28 januari 2026xlsxJan 28, 2026 · 13 KB
Bijlage 4 Programma van eisen n.a.v. nvi 28 januari 2026pdfJan 28, 2026 · 82 KB
Bijlage 11 Beoordelingsformulier smaaktest n.a.v. nvi 14 januari 2026pdfJan 14, 2026 · 170 KB
Bijlage 3 Conceptovereenkomst n.a.v. nvi 14 januari 2026pdfJan 14, 2026 · 167 KB
Bijllage 9 Overzicht locaties VRLN met adressenxlsxJan 14, 2026 · 23 KB
Beschrijvend-Document warme drankvoorziening VRLN n.a.v. nvi 14 januari 2026pdfJan 14, 2026 · 585 KB
Bijlage 7 Formulier referentieopdrachtdocxDec 21, 2025 · 54 KB
Bijlage 8 Akkoordverklaring geen Russische betrokkenheiddocxDec 21, 2025 · 52 KB
Bijlage 2.a Akkoordverklaring Beschrijvend document en gestelde eisendocxDec 21, 2025 · 52 KB
TN560633 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251219133354pdfDec 21, 2025 · 144 KB
Bijlage 2.b Akkoordverklaring contractuele bepalingendocxDec 21, 2025 · 52 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 622> De klacht ziet op een Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor diensten voor hComplaint upheldAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
12Frequently asked questions
Which services are part of the contract?
The services include the rental and maintenance of the machines, the supply of ingredients and the servicing and replenishment (operating) of the machines.
How are the cost components requested in the pricing sheet?
For transparency, the components (1) Rental, (2) Technical Service and (3) Operating are requested separately in the pricing sheet.
Is indexation of the costs for technical service and operating possible?
The contracting authority has agreed to the transparency point where the components are requested separately in the pricing sheet.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
€ 161K
Gegunde waarden in CPV 42 · leveringen n=273