OpenSuppliesEuropeanSME-friendlyOpenGreen
Hot drinks
Stichting NHL Stenden Hogeschool · Open · 2 lots · 415400
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42968100 · Beverage vending machi
Estimated value
Not published
To deadline
-55d
Apr 21, 2026 · 12:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Promising — consider biddingconfidence high
EU procurement for the supply of hot drinks and associated maintenance, divided into two lots for NHL Stenden and the Hospitality Group. The contract will be awarded based on the most economically advantageous tender via framework agreements.
Supplies · Open · European procedure · SME-friendly
SME-friendlySustainability countsEuropean1 exclusion grounds
CharacteristicsCPV 42SuppliesSME-friendlyEU tenderGreen / SPP
01What is being requested
Supply of hot drinks via two lots: Lot 1 includes the supply, implementation, replenishment, and maintenance of vending machines and ingredients for NHL Stenden for a period of 5 years (with an option up to 7 years). Lot 2 concerns the supply of coffee beans, tea, and cleaning agents for NHL Stenden Hospitality Group for a period of 2 years (with an option up to 4 years).
This procurement procedure relates to the EU procurement Hot drinks for Stichting NHL Stenden Hogeschool (hereinafter referred to as NHL Stenden) and NHL Stenden Hospitality Group (hereinafter referred to as NHG).
1Stichting NHL Stenden Hogeschool—
2NHL Stenden Hospitality Group—
02Breakdown by lot
Per-lot values not published — bars show only the lot breakdown.
03Strategic insight
Strategic insight · AI analysis
<ul Ensure a strong focus on the taste test for Lot 1, as this is a crucial component following the provisional award. When pricing Lot 1, strictly take into account the annual price ceiling of € 280,000 excl. VAT. In the quality proposal, emphasize sustainability and the contribution to the SDGs, as this is an important theme for the contracting authority.
04Points of attention
Important · 5
Lot 1 has a price ceiling of € 280,000 excl. VAT per year; exceeding this will lead to exclusion.Important
For Lot 1, a taste test is part of the procedure following the provisional award.Important
All vending machines in Lot 1 must be prepared for a payment function due to potential policy changes.Important
Bidders are obliged to immediately report any ambiguities in the documents to prevent forfeiture of rights.Important
The waiting room agreement may be applied to the bidder ending in number 2.Important
05Can I take part?
Financial · 1
Financial and economic standingFinancial
Technical · 1
Technical or professional abilityTechnical
Other · 1
Registration in a professional or commercial register and signingOther
Exclusion ground · 1
Exclusion groundsExclusion ground
06Exclusion grounds
Exclusion grounds (1)
- Exclusion grounds
07Award criteria
Taste test per lotweight n/a
After the provisional award, a taste test will take place at the Leeuwarden and Emmen locations, where the selected coffee bean will be evaluated.
Gu3: Pricing per lotweight n/a
Assessment of the pricing per lot.
Gu1: Program of Requirements per lotweight n/a
Assessment based on the requirements set per lot.
Gu2: Program of Wishes per lotweight n/a
Assessment based on the wishes set per lot.
08Process & timeline
Publication of the contract notice on TenderNed
Woensdag 11 maart 2026
Deadline for submitting questions regarding the 1st Memorandum of Information (10:00 AM)
Dinsdag 24 maart 2026
Publication of the 1st Memorandum of Information
Maandag 30 maart 2026
Deadline for submitting questions following the 1st Memorandum of Information (12:00 PM)
Vrijdag 3 april 2026
Publication of the 2nd Memorandum of Information
Vrijdag 10 april 2026
Deadline for receipt of Tenders (before 12:00 PM)
Dinsdag 21 april 2026
Opening of the Tenders (after 12:00 PM)
Dinsdag 21 april 2026
Announcement of provisional award and reasons for rejection
Vrijdag 29 mei 2026
Taste test
Maandag 8 en dinsdag 9 juni 2026
(Optional) Retake of taste test
Maandag 15 en dinsdag 16 juni 2026
Final award
Vrijdag 19 juni 2026
Installation of vending machines
Maandag 27 juli t/m vrijdag 31 juli 2026
Beoogde ingangsdatum Raamovereenkomst
Zaterdag 1 augustus 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Likely competitors
#Likely bidderFitWins
1Maas International B.V.SME10052×
2JACOBS DOUWE EGBERTS PRO NL B.V.SME9917×
3Selecta Netherlands BVSME9616×
4Overwijk KoffiesystemenUnknown9412×
5Van Zelst Automaten BVSME847×
6MAASUnknown845×
11Tender documents
Bijlage 2 Perceel 2 ARIV 2018pdfMar 12, 2026 · 357 KB
Bijlage 1 Concept Raamovereenkomst Perceel 2 NHGpdfMar 12, 2026 · 192 KB
Bijlage 6 Handboek voor toegankelijkheid 7e druk Deel B GrenswaardenpdfMar 12, 2026 · 313 KB
Formulier B Perceel 1 NHL Stenden EA Warme dranken ReferentiedocxMar 12, 2026 · 28 KB
Formulier B Perceel 2 NHG EA Warme dranken ReferentiedocxMar 12, 2026 · 28 KB
Formulier D Prijzenblad Perceel 1 NHL StendenxlsxMar 12, 2026 · 53 KB
Formulier C2 PvW Warme dranken Perceel 2 NHGpdfMar 12, 2026 · 159 KB
Formulier C2 PvW Warme dranken Perceel 1 NHL StendenpdfMar 12, 2026 · 183 KB
Formulier C1 Programma van Eisen Warme drankenpdfMar 12, 2026 · 224 KB
uea_576006_20260309140551pdfMar 12, 2026 · 563 KB
Bijlage 5 Meppel-SchaperstraatpdfMar 12, 2026 · 983 KB
Bijlage 5 Assen-IndustriewegpdfMar 12, 2026 · 1741 KB
12Legal themes that may be relevant here
13Frequently asked questions
Which suitability criteria must bidders meet?
Bidders must have relevant experience in the supply and maintenance of beverage vending machines within the education or hospitality sector. At least two completed reference projects must be documented for this purpose.
What is the volume of consumption for Lot 1?
For Lot 1 (NHL Stenden), the expected consumption in 2025 is approximately 710,000 dispensed coffee products and approximately 450,000 servings of hot water.
What mandatory requirements apply to the deliveries?
All deliveries must comply with the Program of Requirements 42968100 Beverage vending machine. Additionally, availability for the supply of parts must be provided in accordance with collective labor agreement (CAO) conditions and quality standards.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
deze opdracht
Gegunde waarden in CPV 42 · leveringen n=273