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VTH Case Management System

Omgevingsdienst Flevoland en Gooi en Vechtstreek · Open · 1 lots · 426202
Type
Supplies
48000000 · Software and informati
Estimated value
Not published
To deadline
42d
Jul 27, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Tender for the delivery, implementation, and management of a VTH Case Management System for the Omgevingsdienst Flevoland en Gooi en Vechtstreek with a potential duration of 13 years.

Supplies · Open · European procedure

European1 exclusion groundsComplete timeline
Contracting authority
Omgevingsdienst Flevoland en Gooi en Vechtstreek
Flevoland
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
July 27, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Software and information systems
Location
Gooi en Vechtstreek, Flevoland
CharacteristicsCPV 48SuppliesEU tenderVTH Case Management SystemVTHCase Management System

01What is being requested

Delivery, implementation, management, and maintenance of a VTH Case Management System to support Licensing, Supervision, and Enforcement. The agreement has an initial duration of 4 years with the possibility of 3 extensions of 3 years each, for a potential total duration of 13 years.

The main objective of the OFGV with this EU procurement is to conclude an agreement with one contractor for the delivery, implementation, management, and maintenance of a VTH Case Management System that supports the OFGV in the execution of its tasks in the field of Licensing, Supervision, and Enforcement, in accordance with the requirements and wishes as laid down in the Tender Documents.

48000000Supplies
1VTH Case Management System—

02Strategic insight

“
Strategic insight · AI analysis
<ul Ensure a full Proof of Concept demonstration, as this is an integral part of the award methodology. Take into account the long duration and the need for flexibility regarding changes in licenses and integrations. Ensure that all mandatory certificates (such as ISO 27001 and ISO 9001) are submitted correctly and on time.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The system must be fully operational by <strong style=''>December 31, 2027 at the latest.Important
Bids subject to <strong style=''>conditions are not permitted and will lead to exclusion.Important
<strong style=''>Variants are not accepted.Important
The bidder must agree to a <strong style=''>standby agreement (wachtkamerovereenkomst) for the runner-up.Important
All communication must take place via the <strong style=''>messaging module on TenderNed.Important

04Can I take part?

Exclusion ground — Exclusion grounds as stated in the Aanbestedingswet 2012.

05Exclusion grounds

Exclusion grounds (1)
  • Exclusion grounds as stated in the Aanbestedingswet 2012.

06Award criteria

Qualityweight n/a
Priceweight n/a
Proof of Conceptweight n/a

A demonstration of the offered VTH Case Management System as part of the award methodology.

07Process & timeline

Procurement Announcement
25 mei 2026
Deadline for submitting questions
8 juni 2026 om 12:00
Response to questions in the Memorandum of Information
22 juni 2026
Deadline for submitting questions (round 2)
1 juli 2026 om 12:00
Response to questions in the Memorandum of Information (round 2)
13 juli 2026
Deadline for submitting tender via TenderNed
27 juli 2026 om 12:00
Proof of Concept (availability of bidders)
7 september 2026 t/m 11 september 2026
Announcement of provisional award decision
21 september 2026
Final award (after the standstill period)
12 oktober 2026
Implementation period
Vanaf definitieve gunning tot aan maximaal 31 december 2027
Entry into force of the agreement
28 februari 2028

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Visma Roxit B.V.SME10016×
2Bechtle direct B.V.SME9933×
3Afas Software B.V.SME9881×
4COMPAREX Nederland B.V.SME9842×
5Protinus IT B.V.SME9823×
6Unit4 Business Software Netherlands B.V.SME9820×

10Tender documents

Bijlage 7 - SubgunningscriteriapdfMay 24, 2026 · 367 KB
Bijlage 9 - WachtkamerovereenkomstdocxMay 24, 2026 · 172 KB
TN591866 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260522132637pdfMay 24, 2026 · 198 KB
Bijlage 3 - ReferentieverklaringdocxMay 24, 2026 · 25 KB
Verslag marktconsultatie VTH-ZaaksysteempdfMay 24, 2026 · 186 KB
Marktconsultatiedocument VTH-ZaaksysteempdfMay 24, 2026 · 189 KB
Bijlage 4 - OvereenkomstdocxMay 24, 2026 · 179 KB
Bijlage 2 - PrijzenbladxlsxMay 24, 2026 · 28 KB
uea_591866_20260522130232pdfMay 24, 2026 · 501 KB
Bijlage 6 - Programma van EisenpdfMay 24, 2026 · 458 KB
Bijlage A1 - gibit-2025-artikelenpdfMay 24, 2026 · 378 KB
Aanbestedingsleidraad VTH-ZaaksysteempdfMay 24, 2026 · 536 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the scope of this assignment?
The assignment includes the integral delivery, implementation, management, and maintenance of a VTH Case Management System to support tasks in the field of Licensing, Supervision, and Enforcement.
Is it possible to participate in a specific part of the assignment?
No, there is no possibility for lotting. A single contractor is sought who can carry the entire chain from implementation to management.
Which suitability criteria must a bidder meet?
Bidders must demonstrate that they have the capacity to provide both the implementation and the long-term management and maintenance of the system.
Which contractual framework is used for the execution?
The assignment is executed in accordance with the GIBIT 2025 conditions, including provisions on, among other things, AI systems, algorithmic applications, and information security.
What is the most important selection requirement for participation?
Bidders must demonstrate that they meet all the stated requirements as laid down in the Program of Requirements.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653