ClosedServicesEuropeanOnderhandeling zonder bekendmaking

Voluntary prior transparency - Update and maintenance of envelope inserting machines

RDW · Onderhandeling zonder bekendmaking · 1 lots · 356347

0 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Services

50310000

Estimated value

Not published

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence low

RDW wishes to keep the current envelope inserting machines, which fold and pack approximately 12 million mail items annually, operational until 1 December 2032. To this end, RDW is entering into a full-service maintenance contract with Bowe Systec, the manufacturer of the machines. The procurement is an award procedure without publication; only one party meets the requirements, as new technicians are unfamiliar with the machines and spare parts must be purchased exclusively from Bowe Systec. Parties have 20 calendar days to lodge a reasoned objection with RDW against the intended award. The contract includes maintenance, repair, and the supply of spare parts, with the aim of ensuring the continuity of mail processing.

Services · Onderhandeling zonder bekendmaking · European procedure

European

Contracting authority

RDW

Contract type

Services

Onderhandeling zonder bekendmaking

Estimated value

Estimate not published

Submission deadline

Ongoing

Scope

European

European procedure

Lots

1 lots

Main CPV code

50310000

Location

Netherlands

CharacteristicsCPV 50ServicesEU tendermaintenance of envelope inserting machinesRDWBowe Systec

01What is being requested

RDW wishes to keep the current envelope inserting machines, which fold and pack approximately 12 million mail items annually, operational until 1 December 2032. To this end, RDW is entering into a full-service maintenance contract with Bowe Systec, the manufacturer of the machines. The procurement is an award procedure without publication; only one party meets the requirements, as new technicians are unfamiliar with the machines and spare parts must be purchased exclusively from Bowe Systec. Parties have 20 calendar days to lodge a reasoned objection with RDW against the intended award. The contract includes maintenance, repair, and the supply of spare parts, with the aim of ensuring the continuity of mail processing.

RDW uses two envelope inserting machines, both of which are owned by RDW. The machines handle the folding and packing of both loose-leaf letters and the processing of cards in combination with loose-leaf letters. This concerns approximately 12 million mail items per year. The current agreement expires on 1 May 2026. Market research has shown that the current envelope inserting machines are technically usable and maintainable until 1 December 2032. For the sake of efficient use of business assets, RDW therefore wishes to keep these machines operational until 1 December 2032. A condition for th

50310000Services

1Voluntary prior transparency - Update and maintenance of envelope inserting machines—

02Exclusion grounds

Exclusion grounds — consult the ESPD

No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

03Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

04Likely competitors

#Likely bidderFitWins

1Lyreco Nederland BVSME9155×

2Canon Nederland N.V.SME8939×

3Unica Installatietechniek B.V.SME8424×

4Combinatie Heijmans - SWARCOUnknown8425×

5Croonwolter&dros B.V.SME8318×

6Konica Minolta Business Solutions Nederland B.V.SME8018×

05Legal themes that may be relevant here

Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc Advies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materi Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun Advies 29> Europese openbare procedure voor het aangaan van een aantal raamovereenkomsten voor het onderhoud van elementenverharding. Is de

06Frequently asked questions

What is the purpose of this assignment?

The purpose is to keep two of RDW's own envelope inserting machines operational until 1 December 2032. These machines process approximately 12 million mail items annually, consisting of the folding and packing of loose-leaf letters and cards.

What does the intended maintenance contract entail?

RDW intends to enter into a full-service maintenance contract that includes maintenance, repair, and the supply of spare parts to ensure the continuity of mail processing.

Why has a specific party been chosen?

Market exploration has shown that only one party is eligible, because new technicians are unfamiliar with the machines and spare parts must be purchased exclusively from the manufacturer, Bowe Systec.

How can parties object to the intended award?

From the date of publication of this announcement, parties have 20 calendar days to lodge a reasoned objection with RDW against the intended award.

Automatically compiled from the official tender data and documents.

07Estimated value versus the market

p25
€ 350K

median
€ 1,0 mln

p75
€ 3,3 mln

deze opdracht

Gegunde waarden in CPV 50 · diensten n=1189