ClosedSuppliesEuropean

Prior Information Notice: Dynamic Purchasing System for office workspace and productivity software

Name: Prior Information Notice: Dynamic Purchasing System for office workspace and productivity software
Creator: SURF B.V.
Published: 2025-08-23
License: https://creativecommons.org/publicdomain/zero/1.0/

SURF B.V. · 1 lots · 389869

0 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Supplies

48920000

Estimated value

Not published

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence low

SURF B.V. has published a prior information notice for the establishment of two Dynamic Purchasing Systems (DPS) for the supply of office workspace and productivity software. The exact scope and categories will be determined at a later stage; an initial focus lies on dedicated office software including AI functionality, and on Google software for education. Microsoft licenses are excluded from these DPS. The DPS are expected to be published in Q4 2025.

Supplies · European procedure

European

Contracting authority

SURF B.V.

Contract type

Supplies

Estimated value

Estimate not published

Submission deadline

Ongoing

Scope

European

European procedure

Lots

1 lots

Main CPV code

48920000

Location

Netherlands

CharacteristicsCPV 48SuppliesEU tender

01What is being requested

SURF B.V. has published a prior information notice for the establishment of two Dynamic Purchasing Systems (DPS) for the supply of office workspace and productivity software. The exact scope and categories will be determined at a later stage; an initial focus lies on dedicated office software including AI functionality, and on Google software for education. Microsoft licenses are excluded from these DPS. The DPS are expected to be published in Q4 2025.

SURF wishes to establish two Dynamic Purchasing Systems in the short term for the supply of office workspace and productivity software. Whether these DPS will be divided into two or more categories in terms of scope is yet to be determined, but the scope of the DPS concerns: 1. Dedicated office workspace and productivity software including functionality for: - Word processors - E-mail - Spreadsheets - Presentations - Collaboration and communication - Project management and task management - Storage and file sharing - AI software for office workspace and productivity processes with integrated

48920000Supplies

1Prior Information Notice: Dynamic Purchasing System for office workspace and productivity software—

02Exclusion grounds

Exclusion grounds — consult the ESPD

No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

03Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

04Likely competitors

#Likely bidderFitWins

1Afas Software B.V.SME8981×

2COMPAREX Nederland B.V.SME8742×

3Bechtle direct B.V.SME8633×

4PinkRoccade Local Government B.V.SME8538×

5Visma Circle B.V.SME8323×

6Visma Roxit B.V.SME8016×

05Legal themes that may be relevant here

Advies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemen Advies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemen Advies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectie Advies 520> De klacht ziet op een Europese openbare procedure voor een overheidsopdracht voor leveringen voor het werkend opleveren en vervoComplaint dismissed Advies 22> Openbare aanbestedingsprocedure met betrekking tot een raamovereenkomst voor de levering van onder andere ICT hardware. Inschrij

06Frequently asked questions

What is the intended scope of the two Dynamic Purchasing Systems (DPS)?

The scope concerns two systems: 1. Dedicated office workspace and productivity software (including word processing, e-mail, spreadsheets, project management, and AI software with integrated UI). 2. Google software for education (Google Workspace, Chrome, and Gemini).

Are Microsoft licenses included in these Dynamic Purchasing Systems?

No, the supply of Microsoft tools is excluded from both DPS. Microsoft tools will be procured via a different procurement route.

What experience requirements must entrepreneurs meet when registering?

Entrepreneurs wishing to register will be asked to demonstrate that they have experience in the supply of such software in the indicated functional areas, such as word processors, collaboration tools, and AI software.

When are the Dynamic Purchasing Systems expected to be published?

The publication of the Dynamic Purchasing Systems is expected in the fourth quarter of 2025 (Q4 2025).

Automatically compiled from the official tender data and documents.

07Estimated value versus the market

p25
€ 350K

median
€ 737K

p75
€ 1,9 mln

deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653