AwardedSuppliesEuropeanOpen
Replacement of financial system
Gemeente Apeldoorn, team Inkoop · Open · 1 lots · 384409
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
Tender for the supply and implementation of a new financial SaaS solution for the Municipality of Apeldoorn, including a second phase for further functional expansion.
Supplies · Open · European procedure
European
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
The assignment concerns the replacement of the financial system of the Municipality of Apeldoorn by means of a SaaS solution. The assignment includes an implementation phase and a subsequent further development phase for additional functionalities.
The Municipality of Apeldoorn has the need to replace its financial system with a SaaS solution. This SaaS solution must be operational as of 1 January 2027.
1Replacement of financial system—
02Outcome
Awarded
UNIT4 Business Software Netherlands B.V.
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Ensure that the reference explicitly aligns with the municipal process design and scale. Correctly include the licensing costs for the implementation period in the price for phase 1. Formulate a clear project plan for the proposed data migration and the transition period.
04Points of attention
Important · 5
The licensing costs during implementation must be included in the tender sum of implementation phase 1.Important
The supplier must be able to provide a municipal reference from an organization of comparable size and process design.Important
A total maximum of 25 pages applies to the answering of the use cases.Important
The SLA will be coordinated during the implementation phase and must not deviate substantially from the requirements.Important
The data migration of historical data is not part of the tender, but the necessary data for the new system must be available.Important
05Can I take part?
Technical — The setting up and making available of a financial SaaS application with a capacity for at least 60 concurrent users for a municipality of comparable size where the scope of the processes corresponds to that of the Municipality of Apeldoorn.
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Implementation phase 2weight n/a
The costs of the second phase will be included in the assessment.
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10081×
2COMPAREX Nederland B.V.SME10042×
3PinkRoccade Local Government B.V.SME10038×
4Unit4 Business Software Netherlands B.V.SME10020×
5Visma Circle B.V.SME9823×
6Bechtle direct B.V.SME9733×
10Tender documents
TN532318 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260105134222pdfJan 6, 2026 · 141 KB
Nota van inlichtingen 2025-10-09-1pdfOct 9, 2025 · 34 KB
Nota van inlichtingen 2025-09-19-2pdfSep 19, 2025 · 323 KB
Beschrijvend_Document_Gemeente Apeldoorn v1.1 NVI-1pdfSep 19, 2025 · 1157 KB
GIBIT 2023 Toelichting per artikelpdfJul 31, 2025 · 1173 KB
Beschrijvend_Document_Gemeente Apeldoorn v1.0pdfJul 31, 2025 · 1427 KB
GIBIT 2023 ArtikelenpdfJul 31, 2025 · 1095 KB
Leidraad vervanging financieel systeem v1.0pdfJul 31, 2025 · 888 KB
concept overeenkomst v1.0pdfJul 31, 2025 · 290 KB
Bijlage Standaard-Verwerkersovereenkomst-v-2.51pdfJul 31, 2025 · 491 KB
uea_532318_20250730093326pdfJul 31, 2025 · 326 KB
Bijlage Concept Wachtkamerovereenkomst 202202pdfJul 31, 2025 · 158 KB
11Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc
12Frequently asked questions
What is the required experience with reference projects for the supplier?
The supplier must offer a proven solution based on best practices at comparable municipalities. It is necessary that the supplier has developed and delivered a best practice at a municipality of comparable size.
When must the new SaaS solution for the financial system be operational?
The SaaS solution must be operational as of 1 January 2027.
Which administrative processes are handled within the new solution?
The replacement of the financial system includes, among other things, the processes for revenue, budgeting, the procure-to-pay process, projects, fixed assets, and the granting of subsidies.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653