AwardedServicesEuropeanOpen
Replacement of ERP and FIN package at Drechtwerk
Openbaar Lichaam Sociale werkvoorziening Drechtsteden - Drechtwerk · Open · 1 lots · 407871
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72268000 · Delivery of software
Estimated value
€ 830K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Replacement of the current AS400-based systems with an integrated ERP and financial SaaS package for Drechtwerk. The assignment includes implementation, data migration, and training for 60 to 100 users, with an assessment based on the best price-quality ratio.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tenderERPFinanceSaaS
01What is being requested
Delivery and implementation of an integrated ERP system and FIN system (SaaS solution) for Drechtwerk. The total estimated contract value is approximately € 830,000.00 excl. VAT over a period of five years with options up to a maximum of ten years.
Replacement of ERP and FIN package at Drechtwerk
1Replacement of ERP and FIN package at Drechtwerk€830,000
02Outcome
Awarded
Afas Software B.V.
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Focus strongly on the quality score (80%), as the weighting of the implementation and the program of requirements far exceeds the price. Ensure a very detailed implementation plan within the strict limit of 10 pages to achieve the maximum score on K1. Prepare for a Proof of Concept (PoC) immediately after the provisional award to prove the user-friendliness of the SaaS solution.
04Points of attention
Important · 6
Page limit: Part K1 (Implementation) may comprise a maximum of 10 A4 pages (including appendices, cover page, and table of contents).Important
Formal requirement: If the page limit is exceeded, only the first 10 pages will be considered.Important
No hyperlinks: It is not permitted to refer to information elsewhere via hyperlinks in the description.Important
Proof of Concept: The provisionally awarded party must provide a demonstration (PoC) of the ERP system to demonstrate user-friendliness and completeness.Important
Variants: It is not permitted to submit a bid with a variant; variants will be disregarded.Important
Russian sanctions: Bidder must include a statement (Appendix L) that Russian/Belarusian sanctions do not apply.Important
05Can I take part?
Financial · 4
General liability insurance with a minimum of € 2,500,000.00 per claim and a maximum of € 5,000,000.00 per year (deductible max. € 10,000.00).Financial
Professional liability insurance with a maximum of € 1,250,000.00 per claim and a maximum of € 2,500,000.00 per year (deductible max. € 10,000.00).Financial
Cyber insurance with a minimum of € 1,000,000.00 per event, including coverage for damage to third parties, data breach, hackers, cyber extortion, business interruption, and crisis management (deductible max. € 10,000.00).Financial
Possession of an approved auditor's report concerning the annual accounts for the most recently closed financial year, without a continuity paragraph.Financial
Technical · 3
One (1) reference assignment per core competency for: 1. Implementing and managing an ERP system at a social employment agency; 2. Linking a SaaS solution to other business applications; 3. Implementing and managing a financial system at a social employment agency. References must have been completed within the last three years.Technical
Possession of an Information Security Management System in accordance with the NEN-EN-ISO 9001 standard or equivalent (certificate after provisional award).Technical
Possession of an Information Security Management System in accordance with the NEN-EN-ISO 27001 standard or equivalent (certificate after provisional award).Technical
Professional capability · 1
Extract from the commercial register not older than six months.Professional capability
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality (K1: Implementation)30%
Assessment of the manner in which the implementation is realized, including project approach, planning, project team (RACI), risk management, communication, and test/acceptance procedure. Maximum score is 240 points.
Quality (K2: Program of Requirements)70%
Assessment based on the number of points achieved in the Program of Requirements and Wishes (PvE) against the maximum number of points to be achieved. Maximum score is 560 points.
Price (P1: Tender sum)20%
Assessment of the total price for the offered applications and all associated services. The score is determined via the formula: lowest price / your price X 200 points.
08Process & timeline
Publication of announcement on TenderNed
12-1-2026
Closing 1st round of questions
23-1-2026 10.00 uur
Dispatch of memorandum of information
6-2-2026
Closing 2nd round of questions
1[telefoonnummer verwijderd] uur
Dispatch of 2nd memorandum of information
17-2-2026
Deadline and time for receipt of Tenders
3-3-2026 12.00 uur
Opening of received tenders after closing period
3-3-2026 12.05 uur
Assessing tenders, decision-making on award advice
3-3-2026 tot en met 20-3-2026
Sending notification of the award decision
24-3-2026
Appeal period of 20 calendar days
25-3-2026 tot en met 14-4-2025
Final award / conclusion of agreement
15-4-2026
Commencement of assignment
15-4-2026
Werkend ERP en Financieel pakket
1-1-2027
09Value in context
€830,000
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10084×
2PinkRoccade Local Government B.V.SME10066×
3Protinus IT B.V.SME10051×
4Visma Circle B.V.SME10033×
5Unit4 Business Software Netherlands B.V.SME10029×
6Visma Raet B.V.SME10031×
11Tender documents
NvI ERP DW 1.0 06022026pdfFeb 6, 2026 · 157 KB
Bijlage H - PrijsinvulformulierdocxFeb 6, 2026 · 49 KB
Bijlage D - SROI beleidpdfJan 14, 2026 · 199 KB
Bijlage A - Deelnamevoorwaarden 1.5pdfJan 14, 2026 · 259 KB
Bijlage F - Formulier opgave referentiesdocxJan 14, 2026 · 352 KB
Bijlage B - GIBIT 2023pdfJan 14, 2026 · 1183 KB
Bijlage G - Verklaring Russische sancties Europese UniedocxJan 14, 2026 · 347 KB
Bijlage C - UEA ERP DrechtwerkpdfJan 14, 2026 · 324 KB
Bijlage J - ICT beleid - Technische SAAS applicatiecriteria v11.21 DWpdfJan 14, 2026 · 149 KB
TN566098 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260112152050pdfJan 14, 2026 · 143 KB
Bijlage K - Conceptovereenkomst_ERP_FIN_Drechtwerk_definitiefpdfJan 14, 2026 · 141 KB
Bijlage I - Standaard-Verwerkersovereenkomst-v2.52pdfJan 14, 2026 · 515 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materi
13Frequently asked questions
What technical configuration requirements must the software meet?
The configuration of categories, screens, workflows, and templates must take place entirely based on configuration. Custom programming for system configuration is excluded.
What requirements are imposed on the verifiability of forms?
The system must offer the functionality to define automatic checks on all fields. Additionally, mandatory fields in the system must be visually recognizable, such as numerical fields or date fields.
How is the responsibility for the data processing agreement and personal data organized?
The Contracting Authority is responsible for the data and the configuration. The Contractor, acting as Processor, completes Appendix 1, whereby the Contracting Authority provides the necessary information regarding the intended configuration in a timely manner and approves the completed Appendix 1.
Which specific ICT standards apply to the assignment?
The solution must comply with the GIBIT 2023 procurement conditions and the technical SaaS application criteria as described in the ICT policy.
Is digital signing of documents possible within the solution?
Yes, the package features the functionality to digitally sign all generated documents.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 830K
Gegunde waarden in CPV 72 · diensten n=1436