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Renewing and maintaining audiovisual equipment Meeting Centre

Gemeente Gouda · Open · 1 lots · 401355
Type
Supplies
32321300
Estimated value
Not published
To deadline
-98d
Mar 9, 2026 · 11:30
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high

Replacement and maintenance of audiovisual installations in the meeting centre of the Municipality of Gouda, including supply, installation, and a multi-year SLA. The award will be made based on the most economically advantageous tender.

Supplies · Open · European procedure

European2 exclusion groundsComplete timeline
Contracting authority
Gemeente Gouda
Zuid-Holland
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
March 9, 2026
11:30
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
32321300
Location
Gouda, Zuid-Holland
CharacteristicsCPV 32SuppliesEU tenderaudiovisualmaintenanceframework agreement

01What is being requested

The assignment concerns the supply, installation, and ready-to-use delivery of audiovisual equipment for the meeting centre of the Municipality of Gouda, including a maintenance agreement with a duration of 4 years plus options.

The assignment, to be executed during the 2026 summer recess (28 July - 28 August) consists of:1) The supply and ready-to-use installation of new audiovisual equipment in the Council Chamber and 4 adjacent rooms;2) service and maintenance agreement regarding the supplied audiovisual equipment and previously supplied audiovisual equipment that is not being replaced in summer 2026;3) A framework agreement to supply additional audiovisual equipment during the term of the agreement, partly for equipment to be replaced at a later stage than the equipment not being replaced in the initial assignment

32321300Supplies
1Audiovisual equipment council chamber—

02Strategic insight

“
Strategic insight · AI analysis
Ensure a very detailed Plan of Approach that follows the requested chapter structure exactly. Focus strongly on the continuity of the meeting process to achieve the highest quality score. Keep the bid price competitive to secure the maximum points for the price component.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 7
The Plan of Approach may contain a maximum of 12 A4 pages.Important
Appendices for the Plan of Approach are limited to 5 pages.Important
The chapter structure of the Plan of Approach is mandatory.Important
If the bid price is too high, at € 525,000 or higher, the score is zero.Important
Failure to deliver on time before 1 September 2026 leads to a penalty of 5% of the contract sum.Important
The site inspection requires a pre-submitted non-disclosure agreement.Important
Technical questions may not be asked during the site inspection.Important

04Can I take part?

Financial · 1
Financial and economic standing in accordance with the stated requirements.Financial
Technical · 1
Technical competence in accordance with the stated minimum requirements.Technical
Exclusion ground · 2
No grounds for exclusion applicable.Exclusion ground
No Russian involvement.Exclusion ground

05Exclusion grounds

Exclusion grounds (2)
  • No grounds for exclusion applicable.
  • No Russian involvement.

06Award criteria

K1 Plan of Approach150 punten

Concept project plan with focus on project definition, project approach and execution, and project planning.

K2 Guarantee continuity (with the new components)250 punten

Limiting nuisance and disruptions to the meeting process during works and in the event of incidents.

K3 SLA / (Management and Support)250 punten

Organization of service desk, proactive attitude, management during malfunctions, and compliance with the stated SLA criteria.

K4 Sustainability & Circularity100 punten

Handling the replacement of equipment and the reuse or processing of equipment without a destination.

Bid price250 punten

Assessment based on the formula (€ 525,000 - bid price) / 500.

07Process & timeline

Publication of announcement Procurement Guidelines
16 januari 2026
Site inspection
6 februari 2026
Deadline for submitting all questions
9 februari 2026
Dispatch of Memorandum of Information
23 februari 2026
Deadline for submitting all questions round 2
2 maart 2026
Dispatch of Memorandum of Information 2
9 maart 2026
Receipt of bids
23 maart 2026
Announcement of provisional result
7 april 2026
Announcement of final result
29 april 2026
Execution during summer recess
28 juli – 28 augustus 2026
Systems operational by latest
1 september 2026

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1de Rolf groepUnknown9916×
2AENCUnknown9918×
3Technisch Bureau Jacot B.V.SME9514×
4AVEX B.V.SME9113×
5Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9012×
6NFGD Zoetermeer B.V.SME8810×

10Tender documents

TN557507 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260116154248pdfJan 18, 2026 · 142 KB
Bijlage B2 Model_ReferentieopdrachtendocxJan 16, 2026 · 60 KB
Bijlage B6 Checklist inschrijving AanbestedingpdfJan 16, 2026 · 243 KB
Bijlage B3 Specificatieblad inschrijfprijsxlsxJan 16, 2026 · 27 KB
Bijlage A3d, Vloergoten vloerpotten 2e verdieping (aansluitingen vloer)pdfJan 16, 2026 · 2876 KB
Bijlage A1 PvE AVpdfJan 16, 2026 · 1203 KB
Bijlage A1b Apparatuurlijst GoudaxlsxJan 16, 2026 · 46 KB
Aanbestedingsleidraad EA.AudiovisueelpdfJan 16, 2026 · 912 KB
Bijlage A3c, Blokschema AV-installatie Raadzaal Gemeente GoudapdfJan 16, 2026 · 702 KB
Bijlage A3b, Blokschema AV installatie Goverwellezaal Stolwijkersluiszaal Gemeente_GoudapdfJan 16, 2026 · 395 KB
Bijlage B5 Geheimhoudingsovereenkomst Opdrachtnemer def (1)docxJan 16, 2026 · 72 KB
Bijlage A3a, Blokschema AV-installatie Gouda Oostzaal Achterwillezaal Gemeente_GoudapdfJan 16, 2026 · 464 KB

11Legal themes that may be relevant here

12Frequently asked questions

What does the assignment for the audiovisual equipment entail?
The assignment includes the supply and ready-to-use installation of new audiovisual equipment in the Council Chamber and four adjacent rooms. Additionally, it concerns a service and maintenance agreement for both the new and existing equipment, and a framework agreement for the supply of additional equipment in the future.
During which period must the physical installation of the equipment take place?
The execution of the installation must take place during the 2026 summer recess, specifically in the period from 28 July up to and including 28 August 2026.
What requirements are imposed on the suitability of the bidder?
Bidders must demonstrate that they possess the required technical competence and economic financial standing, in accordance with the specific requirements included in the procurement guidelines.
What is the scope of the maintenance agreement?
The maintenance agreement relates to the audiovisual equipment to be newly supplied and the existing audiovisual equipment that is not being replaced in the summer of 2026.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
deze opdracht

Gegunde waarden in CPV 32 · leveringen n=274