AwardedServicesEuropeanOpen
Execution of provision of reimbursements for Sport & Cultuur for children from low-income families
Gemeente Zeist · Open · 1 lots · 395601
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
75111100
Estimated value
€ 1,88M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
The Municipality of Zeist is looking for a contractor for the management and execution of reimbursements for sports and culture for children from low-income families. The assignment has a maximum value of € 1,875,000 and is awarded on the basis of the best price-quality ratio.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 75ServicesEU tender
01What is being requested
Execution of the provision of reimbursements for sports and culture for children from low-income families. The assignment includes the administration, assessment, and handling of applications, the contracting of package prices for swimming lessons, and the making available of vouchers for equipment for a period of two to five years.
The contracting authority wishes to make reimbursements for sports or culture available. To this end, the contracting authority wishes to contract a contractor who processes and manages the execution of the processing and awarding of the applications for reimbursement on behalf of the contracting authority.
1Lot 1€1,875,000
02Outcome
Awarded
Stichting Jeugdfonds Sport & Cultuur Utrecht
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure a strong substantiation of the quality in the response to the criteria. Pay close attention to the financial capacity and the required insurance coverage. Ensure that all means of evidence, such as the Chamber of Commerce (KvK) extract, are submitted in a timely and correct manner.
04Points of attention
Important · 4
The maximum value of the agreement amounts to € 1,875,000 excluding VAT.Important
Bidders must enter into local partnerships with sports associations and cultural institutions.Important
A verification interview will take place with the provisionally awarded bidder.Important
The Alcatel period is 20 calendar days after the award decision.Important
05Can I take part?
Financial · 3
Company must be stable and continuity must be guaranteed for the entire duration including extensions.Financial
If subject to audit, the most recent audit in the annual accounts may not contain a paragraph with a negative continuity expectation.Financial
If not subject to audit, declare that the financial and economic capacity does not jeopardize the continuity of the service provision.Financial
Technical · 1
Insured against professional and business liability for at least € 500,000 per event with a maximum of € 1,000,000 per year.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
best price-quality ratioweight n/a
The award takes place on the basis of the best price-quality ratio.
08Process & timeline
Publication of tender
06-10-2025
Submission of questions (1st round of questions)
20-10-2025 voor 12.00 uur
Publication of answers (1st Memorandum of Information)
30-10-2025
Closing of tender period
17-11-2025 voor 12.00 uur
Verification interview for provisionally awarded Bidder
08-12-2025 10.00-11.00 uur
Announcement of intention to award
27-11-2025
End of objection period (Alcatel period)
18-12-2025
Final award
23-12-2025
Effective date of Cooperation Agreement
01-01-2026
09Value in context
€1,875,000
10Bidders in this segment
#Likely bidderFitWins
1Daan B.V.SME723×
2BMC Implementatie MarktplaatsenUnknown716×
3Stichting Jeugdfonds Sport & Cultuur UtrechtUnknown711×
4YER Nederland B.V.SME696×
5Professional Partners NL B.V.SME654×
6Centric Netherlands B.V.SME612×
11Tender documents
TN550131 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260225081510pdfFeb 26, 2026 · 141 KB
Nota van inlichtingen 2025-10-30-1pdfOct 31, 2025 · 9 KB
Aanbestedingsleidraad EA Uitgeven van verstrekkingen uit Sport & Cultuur fonds v1.1pdfOct 31, 2025 · 792 KB
Bijlage 6 - Verklaring verordening EU 2022-576 (Sanctiepakket Rusland) v1.0docxOct 7, 2025 · 38 KB
Bijlage 2 - Algemene-inkoopvoorwaarden-gemeente-Zeist-2024pdfOct 7, 2025 · 259 KB
Bijlage 1 - Concept Raamovereenkomst v1.0pdfOct 7, 2025 · 276 KB
TN550131 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251006091106pdfOct 7, 2025 · 7 KB
Bijlage 7 - Programma van Wensen V1.0pdfOct 7, 2025 · 141 KB
Bijlage 5 - Prijzenblad v1.0xlsxOct 7, 2025 · 39 KB
Bijlage 4 - Referentieverklaring v1.0docxOct 7, 2025 · 41 KB
Bijlage 3 - UEApdfOct 7, 2025 · 349 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 705> De Commissie is van oordeel dat er sprake is van een kunstmatige samenvoeging van de aan ondernemer X gegunde opdracht tot het v
13Frequently asked questions
What is the specific target group for the reimbursements within this assignment?
The target group consists of children from families with an income up to a maximum of 130% of the statutory social minimum.
Must a strict income test be performed for the applications?
No, a strict income test does not need to take place; the mentioned 130% of the statutory social minimum serves as a guideline.
What is the core of the assignment for the contractor?
The contractor is responsible for the execution of the processing and awarding of the applications for reimbursements for sports or culture on behalf of the contracting authority.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 248K
€ 248K
median
€ 600K
€ 600K
p75
€ 2,0 mln
€ 2,0 mln
€ 1,9 mln
Gegunde waarden in CPV 75 · diensten n=249