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Provision of minute-taking services

Rijksinstituut voor Volksgezondheid en Milieu (RIVM) · Open · 1 lots · 388644
Type
Services
79552000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence low

RIVM is requesting a framework agreement for minute-taking services for various internal meetings (approximately 200 per year, averaging 2 hours), including hybrid/digital formats. The contractor must provide written reporting, correct minutes, and schedule minute-takers according to a schedule.

Services · Open · European procedure

Sustainability countsEuropean
Contracting authority
Rijksinstituut voor Volksgezondheid en Milieu (RIVM)
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
13:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
79552000
Location
Netherlands
CharacteristicsCPV 79ServicesEU tenderGreen / SPP

01What is being requested

RIVM is requesting a framework agreement for minute-taking services for various internal meetings (approximately 200 per year, averaging 2 hours), including hybrid/digital formats. The contractor must provide written reporting, correct minutes, and schedule minute-takers according to a schedule.

The objective of this EU procurement is to conclude a Framework Agreement between RIVM and one Contractor for the provision of minute-taking services.     The assignment concerns the following activities:     The written recording of various meetings, including digital/hybrid meetings.     Providing reporting/minutes from Teams or Webex recordings (or any other form of audio recording) of the meeting. This may be a choice of the Contracting Authority or may occur, for example, in the event that the minute-taker cannot be present at the meeting.     Correcting and finalizing the drafted minutes

79552000Services
1Provision of minute-taking services€1

02Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

03Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

04Likely competitors

#Likely bidderFitWins
1Maandag Interim Professionals B.V.SME94389×
2Yacht B.V.SME9456×
3De Staffing Groep Nederland B.V.SME9439×
4HeadFirst B.V.SME9428×
5LINKIT B.V.SME9421×
6Randstad Nederland B.V.SME9336×

05Legal themes that may be relevant here

06Frequently asked questions

What exactly does the assignment for minute-taking services entail?
The assignment concerns the conclusion of a framework agreement for the written recording of various meetings, including digital and hybrid formats. Activities include minute-taking, correcting and finalizing the minutes, and scheduling minute-takers upon request or according to a schedule.
What kind of meetings are involved?
It concerns the reporting of working groups, committees, gatherings, congresses, and presentations within all domains of RIVM. The topics are diverse and often include medical, technical, and professional discussions where decision-making takes place.
What is the expected volume of the work?
Within RIVM, approximately 200 meetings take place annually that must be minuted. An average meeting lasts about 2 hours.
In what manner can the reporting take place?
The contractor provides the reporting of meetings, where use can be made of Teams, Webex recordings, or other forms of audio recordings. This can be at the request of the contracting authority or when the minute-taker cannot be physically present.

Automatically compiled from the official tender data and documents.

07Estimated value versus the market

p25
€ 200K
median
€ 640K
p75
€ 3,0 mln
deze opdracht

Gegunde waarden in CPV 79 · diensten n=4949