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AwardedServicesEuropeanOpen

Future-proof AV system Municipality of Haarlem for the Raadszaal, Fabriciuskamer, Princenhof, Antichambre and the Refter.

Gemeente Haarlem · Open · 1 lots · 303994
Type
Services
51310000
Estimated value
€ 926K
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence low

The Municipality of Haarlem is seeking a future-proof audiovisual (AV) system for the Raadszaal, Fabriciuskamer, Princenhof, Antichambre and the Refter. The system must be flexible, extremely user-friendly, reliable, and suitable for physical, digital, and hybrid meetings. The focus is on supporting council and committee meetings, general meetings, and events. The municipality requires a turn-key delivery with commissioning on 1 June 2024. Key aspects include an integrated solution with modern audio and video technology, simple operation, scalability, support for live streaming, recording and archiving functions, and a robust IT infrastructure. Additionally, the system must comply with security and privacy standards and provide a clear service and maintenance arrangement. The tender is open and aimed at service providers with experience in similar projects within the public sector.

Services · Open · European procedure

European
Contracting authority
Gemeente Haarlem
Contract type
Services
Open
Estimated value
€926,093
awarded value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
51310000
Location
Haarlem
CharacteristicsCPV 51ServicesEU tenderAV systemMunicipality of HaarlemRaadszaal

01What is being requested

The Municipality of Haarlem is seeking a future-proof audiovisual (AV) system for the Raadszaal, Fabriciuskamer, Princenhof, Antichambre and the Refter. The system must be flexible, extremely user-friendly, reliable, and suitable for physical, digital, and hybrid meetings. The focus is on supporting council and committee meetings, general meetings, and events. The municipality requires a turn-key delivery with commissioning on 1 June 2024. Key aspects include an integrated solution with modern audio and video technology, simple operation, scalability, support for live streaming, recording and archiving functions, and a robust IT infrastructure. Additionally, the system must comply with security and privacy standards and provide a clear service and maintenance arrangement. The tender is open and aimed at service providers with experience in similar projects within the public sector.

The Municipality of Haarlem requires a future-proof AV system for the Raadszaal, Fabriciuskamer, Princenhof, Antichambre and the Refter. By a future-proof AV system, the Municipality of Haarlem means a flexible, extremely user-friendly, and reliable physical, digital, and hybrid AV system for modern meeting practices in support of council and committee meetings, general meetings, and events. The commissioning and turn-key delivery of the new AV system is 1 June 2024.

51310000Services
1Lot 1—

02Outcome

Awarded

NFGD Zoetermeer B.V.

Award value
€926,093
Bidders
2

03Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

04Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

05Bidders in this segment

#Likely bidderFitWins
1Technisch Bureau Jacot B.V.SME846×
2NFGD Zoetermeer B.V.SME763×
3MSM-Edison B.V.SME661×
4BISUnknown651×
5Hecla Professional Audio & Visual Systems handelsnaam PCI NederlandUnknown651×
6Bourgonje Geluid- en Lichtservice B.V.SME641×

06Tender documents

TN410150 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20240312115545pdfMar 13, 2024 · 16 KB
Bijlage 9 - Prijsinvulformulier versie 3.01xlsxSep 13, 2023 · 47 KB
Nota van inlichtingen 2023-09-13-1pdfSep 13, 2023 · 2 KB
Bijlage 21. 601 begane gronddwgSep 1, 2023 · 790 KB
Nota van inlichtingen 2023-09-01-1pdfSep 1, 2023 · 7 KB
Bijlage 22. 94-548 Begane grond - ByLayerdwgSep 1, 2023 · 2525 KB
TN410150 - SF14 Kennisgeving van aanvullende informatie, informatie over een onvolledige procedure of rectificatie 20230815165300pdfAug 15, 2023 · 13 KB
Nota van inlichtingen 2023-08-11-1pdfAug 11, 2023 · 13 KB
Bijlage 3. PvE_Toekomstbestendig_AV_systeem_GH - VERSIE 2pdfAug 11, 2023 · 966 KB
Nota van inlichtingen 2023-07-28-1pdfJul 28, 2023 · 7 KB
Bijlage 5. Concept Overeenkomst dienstverlening AV-systeempdfJul 14, 2023 · 377 KB
Bijlage 2 Algemene Inkoopvoorwaarden Diensten gemeente HaarlempdfJul 14, 2023 · 106 KB

07Legal themes that may be relevant here

08Frequently asked questions

What is the intended scope of the audiovisual system?
The system is intended for the Raadszaal, Fabriciuskamer, Princenhof, Antichambre and the Refter. It must provide a flexible, extremely user-friendly, and reliable system for physical, digital, and hybrid meetings, including council and committee meetings, general meetings, and events.
When must the new AV system be operational?
The turn-key delivery and commissioning of the new AV system must take place no later than 1 June 2024.
What functionalities are expected from the AV system?
The system must provide an integrated solution with modern audio and video technology, simple operation, scalability, support for live streaming, recording and archiving functions, and a robust IT infrastructure.

Automatically compiled from the official tender data and documents.

09Estimated value versus the market

p25
€ 295K
median
€ 672K
p75
€ 1,5 mln
€ 926K

Gegunde waarden in CPV 51 · diensten n=96