6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42961100 · Access control system
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
This tender concerns the supply, implementation, and management of a uniform access control system for the municipalities of Deventer, Olst-Wijhe, and Raalte. The award will take place based on the best price-quality ratio, where quality and price each determine a significant part of the score.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 42SuppliesEU tender
01What is being requested
Procurement, implementation, and management of one new access control system for eight buildings distributed across three municipalities. The contract also includes optimizing management, and the term is five years with two option years.
The DOWR municipalities face the task of organizing their access control in a uniform, future-proof, and cost-effective manner. By acting jointly in the choice and implementation of an access control system, we improve manageability, increase security, and strengthen the mutual cooperation within DOWR. It is the goal to provide a new, secure, user-friendly, and future-proof access control system for the DOWR municipalities. Management and advisory services are also part of the contract, whereby the contracting authority seeks a contractor that is customer-oriented, proposes innovative improve
1Access control system—
02Outcome
Awarded
Voskamp Beveiligingstechniek Almelo B.V.
Bidders
6
03Strategic insight
Strategic insight · AI analysis
Ensure a very detailed plan of approach in which the phased rollout and minimal downtime are central. Pay extra attention to the SLA and the integration of the service provision to meet the high quality requirements. Do not forget that reuse of components is an important starting point for the contracting authority.
04Points of attention
Important · 6
It is forbidden to seek contact with employees of the contracting authority or the assessment committee.Important
All communication must take place exclusively via TenderNed.Important
Bidders must use the most recent version of the formats to prevent exclusion.Important
The price sheet must be signed by a legally authorized representative.Important
During the site inspection, one must identify themselves and a maximum of two persons may be present.Important
A signed non-disclosure agreement is required for requesting location data.Important
05Can I take part?
Technical · 2
Experience in supplying, managing, and maintaining an electronic access and locking system for at least three buildings, of which one has at least 10 doors and two have at least 3 doors, including one central management system.Technical
Experience with the implementation and organization of an access and locking system for multiple buildings (at least three) where the implementation was realized through a project-based, phased rollout per building.Technical
Professional capability · 1
Possession of a certified information security management system in accordance with ISO 27001 or equivalent.Professional capability
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality Open questions50 punten
Assessment of three components: Implementation (15 points), Service Provision (20 points), and Management (15 points).
Quality Demonstration20 punten
Assessment of the demonstration.
Total price30 punten
Price as calculated on the Price sheet.
08Process & timeline
Registration for site inspection
12 januari 2026 tot 09.00 uur
Site inspection
15 januari 2026
Closing of first written question round
21 januari 2026 tot 09.00 uur
Publication of first memorandum of information
30 januari 2026
Closing of second written question round
9 februari 2026 tot 09.00 uur
Publication of second memorandum of information
16 februari 2026
Tender deadline
27 februari 2026 tot 09.00 uur
Sending invitation for demonstration
13 maart 2026
Demonstration
23 maart 2026
Provisional award/rejection
25 maart 2026
Appeal period
26 maart t/m 16 april 2026
Final award
17 april 2026
Startdatum
1 mei 2026
Einddatum
30 april 2031
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Bavak Beveiligingsgroep B.V.SME682×
2Croonwolter&dros B.V.SME672×
3Kliko ServiceUnknown661×
4Intersafe House B.V.SME641×
5Terberg Matec Nederland B.V.SME613×
6Sulzer Pumps Wastewater Netherlands B.V.SME5862×
11Tender documents
NvI 1 - Toegangscontrolesysteem - Gemeenten DOWR 2026-01-30pdfJan 30, 2026 · 305 KB
Bericht Toegangscontrolesysteem - samenwerking DOWR n.a.v. Rectificatie 2026-01-08pdfJan 8, 2026 · 24 KB
Aanbestedingsleidraad Toegangscontrolesysteem - samenwerking DOWR n.a.v. Rectificatie 2026-01-08pdfJan 8, 2026 · 458 KB
Bijlage 9 DOWR - Toegangscontrolesysteem Aansluitvoorwaarden 2025 - 2028pdfJan 5, 2026 · 263 KB
uea_563944_20251219162637pdfDec 21, 2025 · 308 KB
Bijlage 3 GIBITpdfDec 21, 2025 · 652 KB
Bijlage 8 DOWR - Toegangscontrolesysteem SROI formulierpdfDec 21, 2025 · 149 KB
Bijlage 2B DOWR - Toegangscontrolesysteem Wachtkamerovereenkomst 2025-12-19pdfDec 21, 2025 · 246 KB
Bijlage 6 DOWR - Toegangscontrolesysteem Format Referentieverklaring 2025-12-19docxDec 21, 2025 · 56 KB
Bijlage 4 DOWR - Toegangscontrolesysteem Prijzenblad 2025-12-19xlsxDec 21, 2025 · 20 KB
Bijlage 7 DOWR - Toegangscontrolesysteem Format GeheimhoudingsverklaringdocxDec 21, 2025 · 53 KB
Bijlage 5 DOWR - Toegangscontrolesysteem Format Nota van InlichtingendocxDec 21, 2025 · 65 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 442> Europese openbare procedure voor een overheidsopdracht voor werken voor het ontwerpen en uitvoeren van integraal groot onderhoudComplaint upheldAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatve
13Frequently asked questions
What is the goal of the joint organization of the access control system?
The DOWR municipalities aim for a uniform, future-proof, and cost-effective organization of access control to improve manageability, increase security, and strengthen mutual cooperation.
Which specific tasks fall under the contract for the contractor?
In addition to the supply of the system, the contract also includes management and advisory services. The contractor sought is customer-oriented, proposes innovative improvements, and invests in technological developments.
Which procurement conditions apply to this contract?
The contract is executed under the GIBIT 2023 procurement conditions.
For which municipalities will this access control system be deployed?
The contract is aimed at the DOWR municipalities, consisting of the Municipality of Deventer, Olst-Wijhe, and Raalte.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
deze opdracht
Gegunde waarden in CPV 42 · leveringen n=273