OpenServicesEuropeanOpen
Subtender for 2026 for Open House Hotel Accommodations Wageningen e.o. including associated services
Wageningen University & Research · Open · 1 lots · 418346
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
55000000 · Services for hotel, re
Estimated value
€ 300K
estimated
To deadline
-28d
May 19, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
This is an Open House for hotel accommodations and associated services in the Wageningen region for a period until the end of 2038. Suppliers that meet the stated suitability requirements will be admitted to a group of approved suppliers.
Services · Open · European procedure
European
CharacteristicsCPV 55ServicesEU tender
01What is being requested
The provision of hotel accommodations in Wageningen e.o. including associated services. The Open House has an intended duration of 15 years and ends on 31 December 2038.
Wageningen University & Research (hereinafter WUR) makes frequent use of hotel facilities. Guests of WUR are accommodated close to the campus in order to limit travel time for the guests. WUR has years of experience in collaborating with hotels in the Wageningen area, which has resulted in the principles for the current procedure. This Open House is aimed at hotel businesses in Wageningen e.o. within a radius of 12 km from Droevendaalsesteeg 4, 6708 PB Wageningen. Herewith you will find the annual Subtender, which aims to conclude Umbrella Agreements (with a term up to 2038) with all suppliers
1Subtender for 2026 for Open House Hotel Accommodations Wageningen e.o. including associated services€300,000
02Strategic insight
Strategic insight · AI analysis
Ensure that the distance to the campus is shown exactly via Google Maps to prevent exclusion. Provide a valid reference that meets the specific requirements (language, cultural sensitivity and number of guests). If no Greenkey is present, immediately prepare an action plan to address WUR's sustainability expectations.
03Points of attention
Important · 5
<strong class='bold'>Distance requirement: The accommodation must be located within <strong class='bold'>12 kilometers of the WUR campus (proof via Google Maps screenshot).Important
<strong class='bold'>Insurance: Minimum coverage of <strong class='bold'>€ 500,000 per event and <strong class='bold'>€ 1,000,000 per year is mandatory.Important
<strong class='bold'>References: The reference may not be older than <strong class='bold'>one year and must relate to the past <strong class='bold'>12 months.Important
<strong class='bold'>Acceptance: Acceptance of the final Umbrella Agreement and the ARVODI is a <strong class='bold'>minimum requirement.Important
<strong class='bold'>Sustainability: WUR prefers suppliers with a <strong class='bold'>Greenkey certificate or equivalent; in its absence, an action plan or explanation is required.Important
04Can I take part?
Financial · 1
Sufficiently insured against professional and/or business liability risks with a minimum insured amount of € 500,000 per event and at least € 1,000,000 per year.Financial
Technical · 1
The satisfactory reception of Guests in the Dutch and English languages. The accommodation(s) demonstrably provides customer-oriented, respectful, and pleasant service regarding accommodations and meals to Guests from different cultures and socio-cultural backgrounds. Reference must have accommodated at least 15 Guests per accommodation during the past 3 years.Technical
Other · 4
The distance between the hotel business and the WUR campus (Droevendaalsesteeg 4, 6708 PB Wageningen), as the crow flies, may not be greater than 12 kilometers.Other
Demonstration of star rating according to the Dutch Hotel Classification (NHC) or equivalent.Other
Compliance with the minimum requirements from the Program of Requirements.Other
No Russian involvement in the execution of the agreement in accordance with EU Regulation (EU) 833/2014.Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
€300,000
07Likely competitors
#Likely bidderFitWins
1Worldmeetings.comUnknown795×
2Compass Group Nederland B.V.SME7711×
3Hotel Mitland B.V.SME702×
4Malie Hotel B.V.SME702×
5CIRFOOD Netherlands B.V.SME665×
6Worldmeetings.com B.V.SME642×
08Tender documents
Afstand.pdfpdfApr 2, 2026 · 267 KB
OVEREE~1.PDFpdfApr 2, 2026 · 122 KB
Catalogus Toelichting Leverancier SAPI mei 2015.docdocApr 2, 2026 · 116 KB
KOEPEL~1.PDFpdfApr 2, 2026 · 127 KB
LEIDRA~1.PDFpdfApr 2, 2026 · 345 KB
ARVODI-2025-maart2025.pdfpdfApr 2, 2026 · 173 KB
Leidraad en Selectiecriteria.pdfpdfApr 2, 2026 · 39 KB
Prijs.pdfpdfApr 2, 2026 · 28 KB
REFERE~1.DOCdocApr 2, 2026 · 29 KB
UEA Wageningen University & Research.pdfpdfApr 2, 2026 · 85 KB
PROGRA~1.PDFpdfApr 2, 2026 · 163 KB
LEIDRA~1.PDFpdfApr 2, 2026 · 345 KB
09Legal themes that may be relevant here
Advies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 23> Openbare nationale aanbestedingsprocedure op basis van ARW 2012 voor het bouwen van een geluidbeperkende voorziening. Is het opnAdvies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissed
10Frequently asked questions
How can I participate in this annual subtender?
To participate in this subtender, the hotel business must first be part of the Open House procedure (Main Tender T31392). Once you have been admitted to the Open House, it is not necessary to re-apply for the procedure itself, but the bid for the specific annual term must be submitted via the relevant subtender.
What is the geographical scope for hotel accommodations?
The procurement is aimed at hotel businesses located within a radius of 12 km around Droevendaalsesteeg 4, 6708 PB Wageningen.
What is the term of the underlying umbrella agreements?
The umbrella agreements concluded via the subtenders have a term that runs until the year 2038.
Do I also need to register for the Main Tender?
Wageningen University & Research advises you to also register for the Main Tender (T31392) to stay informed about any developments within the Open House.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 879K
€ 879K
median
€ 3,0 mln
€ 3,0 mln
p75
€ 5,7 mln
€ 5,7 mln
€ 300K
Gegunde waarden in CPV 55 · diensten n=152