AwardedSuppliesEuropeanOpen
Student Information System (SIS)
Stichting ROC Mondriaan · Open · 1 lots · 334746
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48190000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Tender for the delivery of a new Student Information System for ROC Mondriaan, including implementation and management. The award will be based on price and quality, whereby the demonstration of user cases carries significant weight.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tenderSaaSStudent Information SystemMORA
01What is being requested
Delivery of a Student Information System (SIS) including implementation, migration, and management. The assignment includes meeting the requirements in the Program of Requirements and supporting educational processes.
The objective of the assignment is to achieve a cost-effective Student Information System for ROC Mondriaan, meeting the requirements set forth and providing as much added value as possible. The assignment concerns the delivery, configuration, and hosting of a SaaS solution for digital support of the educational logistics process chains based on the Middelbaar beroepsOnderwijs Referentie Architectuur (MORA): o Recruitment and enrollment o Curriculum/offer o Education and guidance o Examination o BPV including deployment planning, deployment, and resources (production, test, and training enviro
1Student Information System (SIS)—
02Outcome
Awarded
CACI B.V.
Bidders
4
03Strategic insight
Strategic insight · AI analysis
Ensure a very specific way of answering to demonstrate added value. Strictly observe the page limits for the implementation plan and the handouts. Prepare the 15 user cases thoroughly for the demonstration.
04Points of attention
Important · 5
Responsibility for data conversion lies with the provider in consultation with the current supplier.Important
Bidders must meet all unconditional requirements from appendices 4 and 5.Important
The response time for production issues remains fixed at 1 second.Important
Commitments that do not fall under K3 must be included in the tender price.Important
Availability is assessed based on specific service hours.Important
05Can I take part?
Technical · 2
Bidder has experience in deploying a SIS for an educational institution with at least 7,500 students.Technical
ISO 27001 or an ISEA3402 type II certificate.Technical
Financial · 1
Liability insurance of at least € 1,000,000.00 per occurrence with a maximum of € 2,000,000.00 per year.Financial
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
K1weight n/a
Assessment of added value.
K2weight n/a
Assessment of the methodology used, phasing, milestones, and aftercare phase.
K3100 punten
Assessment of desired functionalities.
K4300 punten
Demonstration of 15 user cases.
K5weight n/a
Assessment of the SLA and cooperation regarding management.
08Process & timeline
Submitting questions
2024-05-30T11:00:00+00:00
Notification of intention to bid
2024-06-10
Tender deadline
2024-06-21
Go-live
2025-09
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME9881×
2COMPAREX Nederland B.V.SME9042×
3PinkRoccade Local Government B.V.SME8938×
4Bechtle direct B.V.SME8933×
5Visma Circle B.V.SME8824×
6Visma Raet B.V.SME8722×
11Tender documents
TN461266 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20241014142214pdfOct 15, 2024 · 10 KB
Beoordelingsformulier usercasesxlsxJun 12, 2024 · 62 KB
20240610 Nota van inlichtingen 2, SIS ROC MondriaanpdfJun 10, 2024 · 399 KB
TN461266 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240529170913pdfMay 29, 2024 · 10 KB
Bijlage 10, UsercasespdfMay 27, 2024 · 499 KB
20240523 Nota van inlichtingen 1, SIS ROC MondriaanxlsxMay 23, 2024 · 42 KB
20240523 Nota van inlichtingen 1, SIS ROC MondriaanpdfMay 23, 2024 · 630 KB
Bijlage 11, Minimale SLA-eisen Student informatie systeempdfApr 30, 2024 · 1132 KB
Deel B Aanbestedingsvoorwaarden EA SISpdfApr 30, 2024 · 846 KB
Bijlage 13, ProcesketenspdfApr 30, 2024 · 5554 KB
Bijlage 8, Nota van inlichtingen formatxlsxApr 30, 2024 · 26 KB
Bijlage 3, Prijzenblad Ea SISxlsxApr 30, 2024 · 28 KB
12Legal themes that may be relevant here
Advies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectieAdvies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 603> De klacht ziet op een Europese openbare aanbestedingsprocedure voor een raamovereenkomst per (sub)perceel met één ondernemer vooAdvies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemen
13Frequently asked questions
What is the scope of the assignment regarding the educational logistics processes?
The assignment concerns the delivery, configuration, and hosting of a SaaS solution for the digital support of the educational logistics process chains based on the MORA. This includes recruitment and enrollment, curriculum/offer, education and guidance, examination, and BPV, including deployment planning, deployment, and resources for production, test, and training environments.
To what extent is the supplier responsible for providing training materials?
The bidder is responsible for providing the training materials for the employees of the contracting authority.
How are requirements that are currently fulfilled by external systems handled?
If a requirement cannot be accommodated in the SIS, or cannot be sufficiently accommodated, it may be linked to the relevant system, provided this is the only way to meet the requirement. Preference is given to accommodating as many functionalities as possible within the SIS; the supplier may advise on this.
What support is provided after the implementation of the SaaS solution?
In addition to delivery and configuration, support, advice, and training for the solution are required for an indefinite period.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653