6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72260000
Estimated value
€ 10M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
The SED Organisatie is looking for a software broker for advising, negotiating, and delivering standard software and associated contract management. The assignment will be executed via a framework agreement with a total maximum value of 5 million euros.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The assignment concerns full outsourcing for the procurement process of software, including advice, negotiation, delivery, and contract management. The term of the Framework Agreement is two years with two options for extension of one year each.
Nature of the services intended to be procured within the framework agreement, namely: • advising (proactive and reactive) including second opinions; • negotiating (proactive and reactive) with manufacturers; • purchasing from manufacturers; • delivering; • invoicing; • adequate administration (contract management) of and regarding usage rights currently in use and/or to be acquired for used (second-hand) software in various forms described hereafter.; The nature of the services can be distinguished into two procedures for: • software known in advance and selected by the Contract
1Software Broker€10,000,000
02Strategic insight
Strategic insight · AI analysis
Ensure a strong focus on the best price-quality ratio in the bid. It is essential to demonstrate that you can guarantee full outsourcing and proactive process improvement. Ensure that all suitability requirements, such as references and quality management, are fully demonstrated.
03Points of attention
Important · 5
It is not permitted to submit variants.Important
Communication with employees may only take place via TenderNed.Important
The contractor must proactively inform about relevant developments at least four times per year.Important
The price quotation for advice must be valid for at least thirty days.Important
Software licenses must be delivered within five working days after ordering.Important
04Can I take part?
Technical · 3
referencesTechnical
professional competenceTechnical
quality managementTechnical
Other · 1
sustainabilityOther
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
best price-quality ratioweight n/a
Award is based on the best price-quality ratio.
07Process & timeline
Announcement of tender and publication of Call for Tenders
22 oktober 2021
Deadline/time for requests for information
2 november 2021 uiterlijk 13:00 uur
Deadline for publication of Note of Clarifications 1
9 november 2021
Deadline/time for requests for information 2
16 november 2021 uiterlijk 13:00 uur
Deadline for publication of final Note of Clarifications
23 november 2021
Deadline/time for receipt of Tenders
6 december 2021 uiterlijk 15:00 uur
Assessing tenders
6 december 2021 tot 14 december 2021
Announcement of award decision and rejections
14 december 2021
Objection period award phase (stand-still period)
14 december 2021 tot en met 6 januari 2022
Signing of Framework Agreement
7 januari 2022
08Value in context
€10,000,000
09Bidders in this segment
#Likely bidderFitWins
1COMPAREX Nederland B.V.SME10030×
2Protinus IT B.V.SME10032×
3Bechtle direct B.V.SME10025×
4Centric Netherlands B.V.SME9556×
5Afas Software B.V.SME9532×
6PinkRoccade Local Government B.V.SME9434×
10Tender documents
Nota van Inlichtingen 3pdfNov 13, 2025 · 60 KB
TN529053 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251113092525pdfNov 13, 2025 · 12 KB
Nota van Inlichtingen 2pdfNov 3, 2025 · 70 KB
8. Inschrijfbiljet_aangepast NVI2xlsxNov 3, 2025 · 27 KB
Aangepast beoordelingsmatrix prijs categorie I en categorie II_aangepast NVI2pdfNov 3, 2025 · 127 KB
Aangepast beoordelingsmatrix prijs categorie I en categorie IIpdfOct 21, 2025 · 128 KB
3. Programma van Eisen_aangepast NVI1pdfOct 21, 2025 · 851 KB
Nota van Inlichtingen 1pdfOct 21, 2025 · 294 KB
12. SROI Informatie-voor-opdrachtnemers-defpdfOct 1, 2025 · 95 KB
_696733 Inschrijfleidraad SoftwarebrokerpdfOct 1, 2025 · 701 KB
9. Formulier referentiedocxOct 1, 2025 · 35 KB
7. Bedrijfsflyer aanbesteden NHNpdfOct 1, 2025 · 1440 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst dAdvies 232> Meervoudig onderhandse aanbesteding voor brokerdiensten (2B-diensten). Het toestaan van het dubbele verdienmodel maakt de eisen
12Frequently asked questions
What does the software broker service entail?
The service includes proactive and reactive advising (including second opinions), negotiating with manufacturers, purchasing, delivering, invoicing, and the adequate administration of contract management for both new and existing (second-hand) software usage rights.
In what way is the software selected within the assignment?
The service is divided into two procedures: for software that is known in advance and selected by the contracting authority, and software that is selected in consultation with the contractor via the contractor.
Which purchasing conditions apply to this assignment?
The GIBIT 2023 purchasing conditions apply. These conditions include, among others, provisions on acceptance procedures, information security, privacy, processor relationships, algorithmic applications, and exit plans.
What rules apply to the acceptance of the ICT performance?
Acceptance is the formal approval of the ICT performance by means of a successfully executed acceptance procedure, demonstrating that the performance contains no defects.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 10 mln
Gegunde waarden in CPV 72 · diensten n=1436