ClosedSuppliesMarktconsultatie
Scanstraat / digitizing mail processing
Gemeente Dordrecht | servicegemeente Dordrecht · Marktconsultatie · 1 lots · 362390
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48318000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
Tender for the supply of a digital scanstraat for the mail processing of the Drechtsteden, including software and hardware.
Supplies · Marktconsultatie · National procedure
CharacteristicsCPV 48Suppliesscanstraatdigitizing mail processingmail processing
01What is being requested
Digitizing the mail processing for the Sociale Dienst Drechtsteden and the Drechtsteden municipalities. The assignment includes offering a SaaS solution for scanning, validating, and assigning documents to files, including the supply of scanners.
We are looking for a solution for digitizing the mail processing (also known as scanstraat) for incoming mail at the Sociale Dienst Drechtsteden and also at the Drechtsteden municipalities.
1Scanstraat / digitizing mail processing—
02Strategic insight
Strategic insight · AI analysis
Ensure a seamless API connection with Rx.Enterprise and BakerWare. Design the technical architecture according to SaaS application criteria with a focus on TLS 1.3 and HTTPS. Guarantee that the solution can automatically recognize forms for metadata extraction.
03Points of attention
Important · 6
The application must be fully web-based in accordance with W3C standards.Important
Use of remote desktop or VDI technology is not permitted.Important
Authentication must take place via Microsoft ENTRA ID.Important
Connections with the case management system must proceed via a Restful API and StUF connection.Important
The solution must be browser-independent for Firefox, Chrome, and Edge.Important
In case of error messages during validation, the entire scan batch must not get stuck.Important
04Can I take part?
Technical — The SAAS application must comply with the ICT policy - SAAS application criteria (version 11).
Professional capability — Compliance with the Baseline Informatiebeveiliging Overheid, NIS2, AVG, and privacy legislation.
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9581×
2Canon Nederland N.V.SME9437×
3PinkRoccade Local Government B.V.SME9338×
4Bechtle direct B.V.SME9033×
5Visma Circle B.V.SME9023×
6Visma Raet B.V.SME8622×
07Tender documents
NvI vraag-antwoordronde bij Marktverkenning 240039SGDpdfJan 13, 2025 · 583 KB
ICT beleid - SAAS applicatiecriteria v11 (bijlage bij NvI)docJan 13, 2025 · 87 KB
Leidraad marktverkenning 240039SGDpdfDec 20, 2024 · 172 KB
Bijlage 1 - MarktverkenningsvragendocxDec 20, 2024 · 419 KB
Bijlage 1 - MarktverkenningsvragenpdfDec 20, 2024 · 114 KB
TN502562 - EF04 Vooraankondiging die alleen ter informatie wordt gebruikt - algemene richtlijn 20241220175153pdfDec 20, 2024 · 5 KB
08Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 198> Dienstonderdeel van een Ministerie maakt afspraak met dienstonderdeel van een ander Ministerie voor het laten digitaliseren van Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
09Frequently asked questions
What is the purpose of the new scanstraat for the Sociale Dienst Drechtsteden?
The solution serves to digitize physical mail to PDF/A, validate documents, and assign them to the correct file within the SDD. Additionally, metadata must be added and provided to the existing information systems, such as the case management system, financial system, and tax system.
Which integration requirements must the scanning software meet?
The scan and the associated substantive and technical metadata must be provided to the case management system at least via an API connection. Furthermore, the software must support the automatic reading of specific mailboxes and be able to place digital documents into the current filing system.
What technical requirements apply to the SaaS application?
The approach of the SaaS application must be via the HTTPS protocol over port 443. HTTP 1.1 is required, and TLS version 1.2 or 1.3 must be used, with TLS 1.3 being preferred. The configuration must comply with the advice from the NCSC document 'ICT-beveiligingsrichtlijnen voor Transport Layer Security (TLS) v2.0'.
What is the reason for this market consultation?
The market consultation is taking place because the current contract is expiring.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653