6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48318000 · Scanner software
Estimated value
€ 360K
estimated
To deadline
-13d
Jun 2, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
Supply of scanning equipment, software licenses and maintenance for a four-year framework agreement, where the award is based solely on the lowest price.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tenderscanning equipmentservicesscanner software
01What is being requested
Supply of initially one new scanner, including maintenance contract, scanning software and software licenses for both the new and the three current scanners, as well as the disposal and recycling of the current Kodak i5850 scanners. The assignment concerns a Framework Agreement for a maximum of four years with an estimated value of approximately € 360,000 and a maximum value of € 450,000.
Scanning equipment and related services
1Scanning equipment and related services€360,000
02Strategic insight
Strategic insight · AI analysis
<ul Focus on extremely competitive pricing, as the award is based solely on the lowest price and no differentiation in quality is expected. Ensure waterproof substantiation of the reference assignments that exactly meet the three core competencies and respect the 3-year term. Carefully check the insurance policy for the minimum requirements of € 500,000 per claim and € 1.5 million per insurance year.
03Points of attention
Important · 6
The price quotation on the price quotation form (Annex C) may not contain 0, an empty value or a negative value.Important
In TenderNed, a fictitious price (e.g., € 0 or € 1) must be entered; the actual assessment takes place via Annex C.Important
The social return obligation amounts to at least 2% of the total (realized) Contract Value.Important
The UEA may only be signed with a wet signature, advanced electronic signature or qualified electronic signature; a standard electronic signature is not permitted.Important
The standstill period is at least 120 calendar days after the closing date.Important
Upon award, specific documents (Chamber of Commerce extract, GvA, Tax Authority statement and proof of insurance) must be provided within 5 working days.Important
04Can I take part?
Financial · 1
The continuity paragraph in the accountant's audit report for the annual accounts of the last two closed financial years may not contain warnings.Financial
Professional capability · 2
Demonstrable experience with three different reference assignments (end date no more than 3 years ago) in the following core competencies: 1. Implementation and supply (installation, configuration and delivery of scanner(s) and associated scanning software); 2. Service provision (proactive and reactive management, software upgrade/configuration, socially responsible disposal and recycling); 3. Integration withProfessional capability
Registered in the commercial register of the Chamber of Commerce or the national professional or commercial register of the country in which the company is established.Professional capability
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Lowest priceweight n/a
The assignment is awarded on the basis of the lowest price. The price is the fixed all-in total price for the entire scope, including all guarantees, costs and discounts. The rates may not be indexed.
07Process & timeline
Announcement of this Assignment on TenderNed
17-04-2026
Deadline for submitting questions or suggestions (first round)
01-05-2026, 10:00 uur
Target date for publishing answers (Memorandum of Information 1)
08-05-2026
Deadline for submitting questions or suggestions (second round)
15-05-2026, 10:00 uur
Target date for publishing answers (Memorandum of Information 2)
22-05-2026
Closing date for submitting Tender
02-06-2026, 10:00 uur
Target date for announcing Award Decision
23-06-2026
End of standstill period
14-07-2026
Verification of UEA and other supporting documents
27-07-2026
Effective date Framework Agreement
03-08-2026
08Value in context
€360,000
09Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9881×
2Bechtle direct B.V.SME9536×
3COMPAREX Nederland B.V.SME9542×
4Canon Nederland N.V.SME9215×
5Dustin Netherlands B.V.SME9218×
6ARP Nederland B.V.SME8811×
10Tender documents
Bijlage 7 - Concept Dossier Financiele Afspraken DFA Scanapparatuur en aanverwante dienstverlening v.0.9pdfApr 19, 2026 · 442 KB
Bijlage 6- Concept Service Level Agreement SLA Scanapparatuur en aanverwante dienstverlening v.0.9pdfApr 19, 2026 · 407 KB
Bijlage B - ReferentieverklaringdocxApr 19, 2026 · 67 KB
Bijlage 5- Algemene inkoopvoorwaarden ICT_2024pdfApr 19, 2026 · 618 KB
Bijlage 8-Gedragscode voor leveranciers (MVO & Integriteit)pdfApr 19, 2026 · 198 KB
Bijlage 1 - Programma van EisenpdfApr 19, 2026 · 352 KB
Bijlage 4- Concept Beveiligingsovereenkomst (BO)pdfApr 19, 2026 · 426 KB
Bijlage 3 - Handleiding Social Return - BouwblokkenmethodepdfApr 19, 2026 · 278 KB
Bijlage 7a- E-facturatie KGpdfApr 19, 2026 · 124 KB
Bijlage 7b- E-order KGpdfApr 19, 2026 · 277 KB
Beschrijvend document- Scanapparatuur en aanverwante dienstverleningpdfApr 19, 2026 · 1006 KB
Bijlage C - PrijsopgaveformulierxlsxApr 19, 2026 · 77 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun
12Frequently asked questions
What is the scope of the assignment?
The assignment concerns the supply of a scanner including services, as well as the services for three scanners already in use.
Which suitability requirements must a bidder meet?
Bidders must have the legal authority to supply and maintain scanning equipment.
How is information security and privacy protection ensured?
Agreements regarding information security and privacy protection are recorded in a Security and Processing Agreement (BVO), which forms part of the agreement.
Which general procurement conditions apply?
The General Procurement Conditions ICT 2024 (AIV ICT-2024) apply to this assignment.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
€ 360K
Gegunde waarden in CPV 48 · leveringen n=653