enderView.ai
Sign InStart free
OpenServicesEuropeanOpen

Payroll Administration

Vitens N.V. · Open · 1 lots · 412909
Type
Services
79631000 · Personnel and payroll
Estimated value
€ 1,20M
estimated
To deadline
-69d
Apr 8, 2026 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
7 criteria
Assess manuallyconfidence high

Vitens is looking for a partner for the support and phased further development of the payroll administration for 1,800 employees via a framework agreement of up to 8 years. The assignment moves from secondment in phase 1 to operational collaboration under the management of the supplier in later phases.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Vitens N.V.
Contract type
Services
Open
Estimated value
€1,200,000
estimated value
Submission deadline
April 8, 2026
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
79631000
Personnel and payroll services
Location
Netherlands
CharacteristicsCPV 79ServicesEU tenderPayroll Administration

01What is being requested

Support and phased execution of the payroll administration for approximately 1,800 employees. The assignment includes five components: payroll administration, output & reporting, functional management & system use, service & support, and knowledge assurance & transition. The duration of the Framework Agreement is 1 year with 7 options of maximum 1 year each, for a maximum duration of 8 years.

The assignment relates to supporting and, where appropriate and responsible, phased execution of activities within the client's payroll administration. [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source text ends abruptly at 'he', likely 'het'] [Note: The source te

79631000€ 1,20MServices
1Payroll Administration€1,200,000

02Strategic insight

“
Strategic insight · AI analysis
Focus on the phased approach where the supplier's role shifts from secondment to management. Ensure strong substantiation of expertise in SAP SuccessFactors (Employee Central Payroll and Payroll Control Center). Emphasize the capacity to not only execute, but also actively contribute to process improvement and knowledge assurance.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
Activities are carried out exclusively within the systems of Vitens.Important
No use of the contractor's own payroll processing systems is permitted.Important
The extent and pace of the phasing will be determined in consultation during the term.Important
Vitens retains strategic and framework-setting control over the process.Important
No rights can be derived from the description of the scope regarding minimum or maximum procurement.Important

04Can I take part?

Technical · 1
Reference assignments per core competencyTechnical
Professional capability · 3
Quality managementProfessional capability
Information security management systemProfessional capability
Process AssuranceProfessional capability
Financial · 2
Financial capacityFinancial
Appropriate liability insuranceFinancial

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Phase 1 – Support and stabilization (implementation)weight n/a

Assessment of the support for the daily execution of the payroll administration, focused on continuity and reducing vulnerability in capacity.

Phase 2 – Strengthening and further explicitization of processes (transition phase)weight n/a

Assessment of the ability to jointly explicitize, harmonize, and improve processes, work instructions, and responsibilities.

Phase 3 – Selective transfer and further management by the supplier (operational collaboration)weight n/a

Assessment of the extent to which specific tasks or task clusters can be brought under the management of the supplier.

Teamweight n/a
Sustainabilityweight n/a
Pricing phase 2 and 3weight n/a
Price: bid amountweight n/a

07Process & timeline

Posting announcement via TenderNed
donderdag 19 februari 2026
Deadline for submitting questions first round of questions
vrijdag 6 maart 2026, 12:00 uur
Sending first Nota van Inlichtingen
vrijdag 13 maart 2026
Deadline for submitting questions second round of questions
donderdag 19 maart 2026
Sending second Nota van Inlichtingen
vrijdag 27 maart 2026, 12:00 uur
Deadline for submitting Bid
woensdag 8 april 2026, 12:00 uur
Target date Award decision
woensdag 29 april 2026
Suspension period
dinsdag 19 mei 2026
Target date Award
woensdag 20 mei 2026
Expected commencement date Framework Agreement
maandag 1 juni 2026

08Value in context

€1,200,000

09Likely competitors

#Likely bidderFitWins
1Maandag Interim Professionals B.V.SME98387×
2Randstad Uitzendbureau b.v.SME98135×
3Driessen B.V.SME9797×
4Daan B.V.SME96154×
5Bender Detachering B.V.SME96107×
6Tempo Team Group B.V.SME9666×

10Tender documents

Template - Referentieopdrachten per kerncompetentie SA.docxdocxApr 3, 2026 · 65 KB
Inschrijving.pdfpdfApr 3, 2026 · 30 KB
PvE Bijlage 1 Geheimhouding en Integriteitsverklaring Externe medewerker.pdfpdfApr 3, 2026 · 170 KB
UEA Vitens N.V..pdfpdfApr 3, 2026 · 87 KB
PvE Bijlage 2 Beveiligingsrichtlijnen.pdfpdfApr 3, 2026 · 342 KB
Gegevens inschrijver, UEA en Geschiktheidseisen.pdfpdfApr 3, 2026 · 44 KB
Welkom, aanbestedingsdocumenten en instructie.pdfpdfApr 3, 2026 · 27 KB
Minimumeisen en inschrijvingsvoorwaarden.pdfpdfApr 3, 2026 · 30 KB
Hoofdelijke aansprakelijkheid 2022.pdfpdfApr 3, 2026 · 115 KB
Bijlage bij prijsvorming fase 2 en 3_beveiligd.xlsxxlsxApr 3, 2026 · 34 KB
Contract Bijlage 5 Gedragscode Vitens 2023_def.pdfpdfApr 3, 2026 · 575 KB
Contract Bijlage 4 Retransitieplan format.pdfpdfApr 3, 2026 · 236 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the objective of the assignment for the payroll administration?
The objective is to ensure the continuity, quality, and compliance of the payroll administration. Additionally, a controlled development towards a collaboration model is aimed for, in which Vitens retains strategic and framework-setting control.
Which activities fall within the scope of the assignment?
The scope includes support and phased execution of payroll runs, processing of changes, annual tasks, identifying deviations, contributing to payroll-related reporting, functional management of HR and payroll systems, and advising on laws and regulations such as the WNT.
Which selection requirements must a bidder meet?
Bidders must provide proof of capacity for processing payroll runs and providing monthly corrections and annual tasks. Additionally, experience is required with the functional management of HR and payroll systems, including knowledge of collective labor agreements (CAO) and laws and regulations.
What are the suitability criteria for this procurement?
Bidders must be able to provide demonstrable experience in supporting payroll administration within a comparable public organization or an intra-parental structure.
How is the volume of work determined?
The exact implementation, scope, and phasing of the activities will be established in consultation between Vitens and the contractor during the term of the agreement. The activities may change over time based on the needs of Vitens and the development of the collaboration.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 200K
median
€ 640K
p75
€ 3,0 mln
€ 1,2 mln

Gegunde waarden in CPV 79 · diensten n=4949