AwardedServicesEuropeanOpen
Payroll Administration and Functional Management AFAS (re-tender)
Omgevingsdienst Haaglanden * · Open · 1 lots · 363785
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72222300
Estimated value
€ 727K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Re-tender for the payroll administration and the functional management of the AFAS environment at Omgevingsdienst Haaglanden for a maximum period of 5 years.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Execution of the payroll administration and the functional management of AFAS for approximately 260 employees. The contract has an initial term of 36 months with an option for extension of 24 months.
Omgevingsdienst Haaglanden wishes to conclude an agreement with one contractor for the execution of the works regarding the functional management of AFAS and the execution of the payroll administration within AFAS. It is requested to consult the tender documents for more information. All entrepreneurs that meet the requirements are invited to submit a bid. This can be done independently, as a partnership and/or by making use of third parties and/or subcontractors.
1Payroll Administration and Functional Management AFAS (re-tender)€727,000
02Outcome
Awarded
Salure
Award value
€628,150
vs. estimate
-14%
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a very accurate check of all mandatory documents and formats to prevent exclusion. Align the team composition and continuity closely with the specific requirements for both payroll administration and functional management. Regarding the quality proposal, pay specific attention to the plan of approach for the transition and implementation.
04Points of attention
Important · 4
Pay attention to formal errors that may lead to an invalid bid.Important
The concretization phase does not allow for any amendments to the bid.Important
Verification documents must be provided within five working days upon request.Important
A waiting room construction applies to the ranking.Important
05Can I take part?
Financial · 3
Statement from the Tax Authorities (not older than six months).Financial
Most recent annual accounts demonstrating continuity.Financial
Professional liability insurance with coverage of at least € 500,000.00 per event and € 1,250,000.00 per year.Financial
Technical · 4
ISO 9001:2015 certificate or equivalent for the party deployed for the Payroll Administration.Technical
ISO 27001 certificate or equivalent for the party deployed for the Payroll Administration.Technical
ISAE3402 Type 2 certificate or equivalent for the party deployed for the Payroll Administration.Technical
Certificate of at least AFAS Expert status for the party deployed for the Functional Management.Technical
Other · 2
Certificate of Conduct for Tendering (GVA) not older than two years.Other
Chamber of Commerce extract not older than six months.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Qualityweight n/a
Assessment of four components: 1. Plan of approach transition and implementation, 2. Payroll administration service provision and SLA functional management including draft SLA, 3. Team composition and continuity PA, 4. Team composition and continuity FM.
Priceweight n/a
Assessment based on the completed Price List.
08Process & timeline
Publication of announcement and tender documents
14 januari 2025
Information meeting
28 januari 2025
Deadline for submitting questions, first round
30 januari 2025
Publication of Note of Clarifications 1
11 februari 2025
Deadline for submitting questions, second round
18 februari 2025
Publication of Note of Clarifications 2
25 februari 2025
Closing period for submitting a bid
11 maart 2025
Sending Award Decision, start of appeal period, verification phase and concretization phase
1 april 2025
Final award
22 april 2025
Effective date of Agreement
1 juni 2025
09Value in context
€727,000
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10042×
2IJK B.V.SME10021×
3Maandag Interim Professionals B.V.SME98360×
4Daan B.V.SME98148×
5Randstad Uitzendbureau b.v.SME98135×
6Bender Detachering B.V.SME9882×
11Tender documents
TN505864 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250519155409pdfMay 21, 2025 · 11 KB
Nota van inlichtingen 2 - SA FB AFAS defpdfFeb 27, 2025 · 133 KB
Nota van inlichtingen 1 - SA FB AFAS defpdfFeb 6, 2025 · 186 KB
TN505864 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250114145651pdfJan 15, 2025 · 11 KB
uea_505864_20250114114521pdfJan 15, 2025 · 1487 KB
3. PrijzenbladxlsxJan 15, 2025 · 20 KB
8. Programma van eisenpdfJan 15, 2025 · 270 KB
5. Algemene-Inkoopvoorwaarden-ODH-2022-versie-3pdfJan 15, 2025 · 156 KB
6. Concept wachtkamerovereenkomstpdfJan 15, 2025 · 90 KB
Aanbestedingsleidraad SA FB AFAS defpdfJan 15, 2025 · 457 KB
7. Concept verwerkersovereenkomstpdfJan 15, 2025 · 390 KB
2. Format kerncompetentiesdocxJan 15, 2025 · 40 KB
12Frequently asked questions
What is the scope of the assignment for the payroll administration and the functional management?
The assignment entails the execution of the works for the functional management of AFAS and the execution of the payroll administration within AFAS for the Omgevingsdienst Haaglanden.
In what manner can a bid be submitted?
Bids can be submitted independently, as a partnership, or by making use of third parties and/or subcontractors.
Which documents must be submitted for the quality aspects of the bid?
For the quality assessment, a plan of approach for transition and implementation, the payroll administration service provision and SLA functional management (including draft SLA), and the team composition and continuity for both PA and FM must be submitted.
Which formats are required for the price quotation?
The corresponding Price List must be completed and attached in both .pdf and .xls(x) format.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 727K
Gegunde waarden in CPV 72 · diensten n=1436