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Research Project Lifecycle Management (RPLM) System

Stichting Zuyd Hogeschool · Open · 1 lots · 419612
Type
Supplies
48460000 · Software for analytica
Estimated value
Not published
To deadline
-18d
May 29, 2026 · 16:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Tender for the delivery and implementation of a Research Project Lifecycle Management system for Zuyd Hogeschool to support the full research cycle.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Stichting Zuyd Hogeschool
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
May 29, 2026
16:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48460000
Software for analytical, scientific, mathematical or forecasting purposes
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tender

01What is being requested

Delivery, implementation and maintenance of a central RPLM system for the full lifecycle of research projects at Zuyd Hogeschool during an initial term of two years.

Research Project Lifecycle Management (RPLM) System

48460000Supplies
1Research Project Lifecycle Management (RPLM) System—

02Strategic insight

“
Strategic insight · AI analysis
Ensure a complete bid including all mandatory attachments such as the UEA and the exit strategy. Pay close attention to the technical requirements regarding encryption and Single Sign-On. A strong focus on the 45 use cases in the Program of Requirements is essential for the quality score.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
The solution must comply with ISO 27001/27002 certification.Important
Data storage is exclusively permitted within the EEA.Important
Availability must be at least 99.5% per year.Important
Integration requires a full REST-API.Important
Failure to conclude a Data Processing Agreement within 4 weeks may lead to dissolution.Important
Bidders must agree to the Waiting Room Agreement.Important

04Can I take part?

Financial · 1
Financial and economic standingFinancial
Technical · 2
Technical and professional abilityTechnical
Core competencies and experienceTechnical

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

BPKVweight n/a

Best price-quality ratio where the fictitious bid amount is determined by the bid price minus the total quality value.

lowest costsweight n/a

Calculated based on life cycle costs.

lowest priceweight n/a

The lowest price as an award criterion.

07Process & timeline

Publication on Tendernet
2026-04-10
Deadline for submitting questions (1st round)
2026-04-20T16:00:00+00:00
Deadline for publication of answers (1st round)
2026-04-28
Deadline for submitting questions (2nd round)
2026-05-05T16:00:00+00:00
Deadline for publication of answers (2nd round)
2026-05-12
Submission of bids
2026-05-29T16:00:00+00:00
Product demonstrations day 1
2026-06-17
Product demonstrations day 2
2026-06-18
Provisional award
2026-06-26
Standstill period (Alcatel period)
2026-07-16
Final award
2026-07-17
Effective date of Agreement
2026-07-24
Aanvang implementatie en implementatieondersteuning
2026-07-24

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Afas Software B.V.SME9881×
2COMPAREX Nederland B.V.SME9142×
3PinkRoccade Local Government B.V.SME9138×
4Bechtle direct B.V.SME9033×
5Visma Raet B.V.SME8822×
6Visma Circle B.V.SME8723×

10Tender documents

Bijlage 18 Beoordelingsformulier_Demonstratie_RPLMpdfApr 12, 2026 · 272 KB
Bijlage 06 Verklaring omtrent inschrijvingdocxApr 12, 2026 · 53 KB
Bijlage 05 Verklaring geen Russische betrokkenheiddocxApr 12, 2026 · 92 KB
Bijlage 15.1 Scenariobeschrijving urensysteempdfApr 12, 2026 · 141 KB
Bijlage 13 PrijzenbladxlsxApr 12, 2026 · 23 KB
Bijlage 22 ReferentieopdrachtdocApr 12, 2026 · 79 KB
Bijlage 23 Exit strategie en Escrow regelingpdfApr 12, 2026 · 299 KB
Bijlage 01.1 Toelichting gebruik ARBITpdfApr 12, 2026 · 308 KB
Aanbestedingsleidraad RPLMpdfApr 12, 2026 · 703 KB
Bijlage 02.1 format-verwerkersovereenkomst-zuyd-hogeschool-hoog-risicopdfApr 12, 2026 · 453 KB
Bijlage 14 Programma van EisenpdfApr 12, 2026 · 258 KB
Bijlage 11 Zuyd Security Beleid - SysteemgegevensuitwisselingpdfApr 12, 2026 · 211 KB

11Legal themes that may be relevant here

12Frequently asked questions

Which administrative and security requirements must a bidder meet?
Bidders must provide written proof of a Dutch VAT number and comply with the requirements from the Zuyd Security policy (attachments 08, 10 and 15).
What specific expertise is required for the delivery of the RPLM system?
Experience is required in developing and implementing software for research or educational purposes, including expertise in complex data workflow systems.
What condition applies to the bidder's risk profile?
Bidders must confirm that they do not fall under the 'high risk' category as described in attachment 02.1.
Which general terms and conditions apply to the IT agreement?
The General Government Terms and Conditions for IT Agreements 2022 (ARBIT-2022) apply to this assignment.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653