OpenServicesEuropeanOpenGreen
Reprographics services
Vrije Universiteit Amsterdam · Open · 1 lots · 411735
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79520000 · Reprography services
Estimated value
Not published
To deadline
-69d
Apr 7, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Vrije Universiteit Amsterdam is looking for a supplier for reprographics services via a framework agreement for a maximum of five million euros. The award will take place based on the best price-quality ratio, in which quality carries significant weight.
Services · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 79ServicesEU tenderGreen / SPP
01What is being requested
The assignment concerns the conclusion of one (1) framework agreement for Reprographics services with a maximum value of € 5,000,000 incl. VAT. The agreement has a duration of two (2) years with a possible option to extend for two (2) x two (2) years.
The assignment concerns the conclusion of one (1) framework agreement with a supplier of Reprographics services based on the specifications and conditions of the VU.
1Reprographics services—
02Strategic insight
Strategic insight · AI analysis
<ul Focus the content of the bid strongly on the 70% quality weighting, with specific attention to the implementation plan and the demonstration of the portal. Ensure a robust financial substantiation where the auditor's report explicitly contains an unqualified opinion without a going concern paragraph. Anticipate the flexibility question regarding the Quick Service point on location versus digital support.
03Points of attention
Important · 7
No transfer of undertaking during the transition from the current internal repro department to the external supplier.Important
Flexibility is required regarding the advisory function at the VU location (Quick Service point) during the first two years.Important
No deviating bids permitted; changes that lead to a modification of the offer will result in rejection.Important
No bidding subject to conditions permitted.Important
Language requirement: all data, statements, documents, correspondence, and activities must be conducted in the Dutch language.Important
Confidentiality: breach of the data provided by the VU will lead to exclusion.Important
Inspection: registration for the inspection must take place no later than two working days before the meeting via TenderNed.Important
04Can I take part?
Financial — Continuity: Bidder must possess sufficient financial and economic capacity. The auditor's report for the most recent annual accounts may not contain a going concern paragraph and must contain an unqualified opinion (no qualification, disclaimer of opinion, or adverse opinion).
Other — Submission of a legally signed 'European Single Procurement Document' (ESPD) is mandatory.
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria weighting
Quality 70%Price 30%
Homogeneous unit (%) · sum 100% · gate passed
07Process & timeline
Start phase Publication of assignment and procurement documents on www.TenderNed.nl
11 februari 2026
Inspection
26 februari 2026, 13:00 uur
Deadline for submitting questions for the first Note of Clarification
2 maart 2026, 23:59 uur
Sending first Note of Clarification
10 maart 2026
Deadline for submitting questions for the second Note of Clarification
17 maart 2026, 23:59 uur
Sending second Note of Clarification
24 maart 2026
Closing Tender Period (closing date for submitting bid)
7 april 2026, uiterlijk 10:00 uur
Assessment of the Bids
April/mei 2026
Demonstration of portal
12 mei 2026
Sending provisional award and rejection letters
26 mei 2026
Submission of requested supporting documents by the provisionally selected Bidder(s)
3 juni 2026
Verification interview
Week 24
Definitieve gunning
16 juni 2026
Ondertekening overeenkomst
Eind juni 2026
Start implementatie
Vanaf juli 2026
Startdatum dienstverlening
1 oktober 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Randstad Uitzendbureau b.v.SME100135×
2Tempo Team Group B.V.SME9966×
3Unique Nederland B.V.SME95103×
4Driessen B.V.SME9597×
5Eiffel B.V.SME9253×
6Bstaffing B.V.SME9236×
10Tender documents
Bijlage 6 - Algemen Rijks-inkoopvoorwaarden voor diensten (arvodi 2025)pdfFeb 12, 2026 · 173 KB
Bijlage 5 - Conceptovereenkomst WachtkamerconstructiepdfFeb 12, 2026 · 815 KB
uea_570349_20260210151652pdfFeb 12, 2026 · 339 KB
Bijlage 10 - Repro TPRMxlsxFeb 12, 2026 · 93 KB
Bijlage 7 - Model VU - VerwerkersovereenkomstpdfFeb 12, 2026 · 794 KB
Bijlage 9 - Prijzenblad - reprografiexlsxFeb 12, 2026 · 98 KB
Bijlage 2 - Format ReferentieopdrachtendocFeb 12, 2026 · 66 KB
Bijlage 13 - Plattegrond Reprografie VUpdfFeb 12, 2026 · 380 KB
Bijlage 3 - Verklaring geen Russische betrokkenheiddocxFeb 12, 2026 · 76 KB
Bijlage 12 - tentamen procespdfFeb 12, 2026 · 500 KB
Bijlage 15 - Algemene factuureisen VUpdfFeb 12, 2026 · 194 KB
Bijlage 8 - Concept LeveranciersbeoordelingxlsxFeb 12, 2026 · 134 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 587> De aanbesteder heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst met één ondernemer voor het leveren Advies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materi
12Frequently asked questions
What is the duration of the framework agreement?
The framework agreement is concluded for a period of two (2) years, with a possible option to extend for two (2) x two (2) years.
What requirements must the supplier's information security meet?
The supplier must have an up-to-date and management-approved information security policy, a defined security organization with specific roles, and a systematic risk management process for their own organization and supply chain partners.
What requirements apply to the reliability of personnel?
Employees with access to customer data or management systems must sign a non-disclosure agreement and be screened for reliability via a VOG (certificate of conduct) or an equivalent means prior to employment.
On which components is the quality of the bid assessed?
The assessment of quality includes, among other things, the implementation plan, the service delivery, sustainability, the demonstration of the portal, and the price.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
deze opdracht
Gegunde waarden in CPV 79 · diensten n=4949