OpenSuppliesEuropeanOpen
Representation goods
Centraal Orgaan opvang asielzoekers (COA) · Open · 1 lots · 412331
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
18530000 · Gifts and rewards
Estimated value
€ 1,20M
estimated
To deadline
-53d
Apr 23, 2026 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
COA is seeking one contractor for a framework agreement for the supply of representation goods, including relationship gifts and promotional items. The award will be based on the best price-quality ratio with a maximum contract value of 1.2 million euros.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 18SuppliesEU tender
01What is being requested
Supply of representation goods consisting of personal relationship and staff gifts, articles and services for the promotion of COA, and advice on appropriate (relationship) gifts for a term of two years with two options of a maximum of 12 months (total maximum duration 48 months).
Please refer to the procurement documents for this.
1Representation goods€1,200,000
02Strategic insight
Strategic insight · AI analysis
Focus on the CSR objectives of COA, specifically on CO2 reduction and the circular economy, as these are directly linked to sub-award criterion A1. Ensure a flexible organisation to accommodate the expected growth and contraction in the contract value. Verify whether information security complies with the BIO or ISO 27001 standard to meet the suitability requirement.
03Points of attention
Important · 7
The assignment is a total contract without lot division.Important
COA is a growth and contraction organisation, which influences the scope of the assignment.Important
The maximum contract value is € 1,200,000 excluding VAT.Important
It is not permitted to make changes to the fixed texts in the annexes.Important
Submitting variants is not permitted.Important
Bids must be submitted in the Dutch language.Important
Appreciation gifts (personalised gifts) fall outside the scope.Important
04Can I take part?
Professional capability · 2
Suitability requirement regarding professional competence.Professional capability
Compliance with the Baseline Information Security Government (BIO), ISO/IEC27001 or a similar standard.Professional capability
Financial · 1
Suitability requirement regarding financial and economic standing of the Bidder.Financial
Technical · 1
Suitability requirements regarding technical and professional competence of the Bidder.Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Sub-award criteria qualityweight n/a
Assessment based on sub-award criteria quality, including among others the CSR objectives (CO2 reduction and circular economy) via sub-award criterion A1.
Sub-award criterion priceweight n/a
Assessment of the price.
07Process & timeline
Publication of descriptive document
Maandag 16 februari 2026
Deadline for submitting questions first NvI
Maandag 2 maart 2026, uiterlijk voor 12.00 uur
Publication of first NvI
Maandag 16 maart 2026
Deadline for submitting questions second NvI
Maandag 30 maart 2026, uiterlijk voor 12.00 uur
Publication of second NvI
Vrijdag 10 april 2026
Final deadline for submission of bids
Donderdag 23 april 2026, uiterlijk voor 12.00 uur
Opening of the tender box
23 april na 12.00 uur
Notification of award decision
Maandag 1 juni 2026 (streefdatum)
End of standstill period
Maandag 22 juni 2026
Intended commencement date Framework Agreement
1 september 2026
08Value in context
€1,200,000
09Likely competitors
#Likely bidderFitWins
1More Than Gifts B.V.SME9318×
2Stegman Groothandel B.V.SME9311×
3PIMM Solutions B.V.SME9118×
4Tintelingen BVSME8816×
5Keiretsu Europe B.V.SME889×
6Sligro Food Group Nederland B.V> SME865×
10Tender documents
Bijlage E ARIV 2018pdfFeb 17, 2026 · 357 KB
Beschrijvend document openbare aanbesteding RepresentatiemiddelenpdfFeb 17, 2026 · 627 KB
Bijlage H Standaardformulier Referentie-opdrachtendocxFeb 17, 2026 · 91 KB
Bijlage G Verklaring garantstelling derdendocxFeb 17, 2026 · 92 KB
Bijlage B Programma van EisenpdfFeb 17, 2026 · 205 KB
Bijlage J Facturatievereisten COApdfFeb 17, 2026 · 77 KB
Bijlage C Raamovereenkomst RepresentatiemiddelendocFeb 17, 2026 · 136 KB
Bijlage A Checklist InschrijvingpdfFeb 17, 2026 · 198 KB
TN570208 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260216092424pdfFeb 17, 2026 · 140 KB
Bijlage F UEApdfFeb 17, 2026 · 324 KB
Bijlage D Prijzenblad RepresentatiemiddelenxlsxFeb 17, 2026 · 31 KB
Bijlage I COA HuisstijlhandboekpdfFeb 17, 2026 · 6130 KB
11Legal themes that may be relevant here
Advies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectieAdvies 111> Europese openbare aanbestedingsprocedure voor vogeltellingen. Als een door de aanbestedende dienst betrokken beoordelaar op de v
12Frequently asked questions
Which specific documents and annexes must a bid comply with?
Bidders must fully complete and submit the Tender Checklist (Annex A), the Program of Requirements (Annex B), the Price List (Annex D), the agreements for invoicing and guarantee (Annex J and G), and the Corporate Identity Manual (Annex I) in accordance with the stated requirements.
What suitability requirements are imposed on the bidder?
Bidders must have proven experience in the supply of representation goods or similar promotional goods. Additionally, knowledge of the public procurement procedure and the obligations regarding the UEA is required, as well as the financial capacity to cover the contract value of € 1,200,000.
What are the main requirements regarding the visual identity of the supplied goods?
All supplied representation goods must strictly comply with the guidelines in the Annex I Corporate Identity Manual to ensure visual unity and brand recognition.
What obligations apply to the guarantee upon submission of the bid?
Submitting a declaratory guarantee for third parties via Annex G is a mandatory condition for the bid.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 276K
€ 276K
median
€ 746K
€ 746K
p75
€ 2,1 mln
€ 2,1 mln
€ 1,2 mln
Gegunde waarden in CPV 18 · leveringen n=300