AwardedServicesEuropeanOpen
Framework agreement for digital communication services for outgoing mail
Gemeente Middelburg · Open · 1 lots · 382092
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79999000
Estimated value
€ 2,00M
awarded
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Municipality of Middelburg is seeking one supplier for a framework agreement for digital communication services to support outgoing mail streams for the period 2025-2029.
Services · Open · European procedure
European1 exclusion grounds
CharacteristicsCPV 79ServicesEU tender
01What is being requested
The assignment concerns a Framework Agreement for the processing of approximately 225,000 digital communication services for outgoing mail with a duration of four years.
Through this procurement procedure, the Municipality of Middelburg intends to enter into a Framework Agreement with a single supplier for the processing of digital communication services for outgoing mail. The Municipality of Middelburg wishes to make more use of digitalization possibilities in information processing throughout the entire organization. In doing so, it focuses on possibilities to manage physical mail in a more efficient manner.
1Framework agreement for digital communication services for outgoing mail—
02Outcome
Awarded
Data B. Mailservice B.V.
Award value
€2,000,000
Bidders
2
03Strategic insight
Strategic insight · AI analysis
In the bid, focus on a strong vision on mail streams to maximize the quality score. Ensure that all optional services, such as printing and enveloping, are fully incorporated into the three cost components. Demonstrate expertise in digital delivery via the Berichtenbox and Peppol.
04Points of attention
Important · 5
The assignment is not divided into lots.Important
There is an option for two extensions of two years each.Important
For the Tax Department, no printing and enveloping services are desired.Important
Bidders must describe a best practice for the delivery from case management systems.Important
Interfaces with Gouw-IT, Djuma, and ZorgNed require an API connection.Important
05Can I take part?
Financial · 1
Financial and economic standing.Financial
Technical · 1
Technical ability.Technical
Professional capability · 1
Requirement regarding professional competence.Professional capability
Exclusion ground · 1
Prohibition on Russian involvement.Exclusion ground
06Exclusion grounds
Exclusion grounds (1)
- Prohibition on Russian involvement.
07Award criteria
Qualityweight n/a
Assessment based on K1 Additional service provision and K2 Plan of approach and vision on mail streams.
Priceweight n/a
Use of the three cost components: subscription costs, implementation costs, and rates for the cost comparison.
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1WyzerUnknown9132×
2Babbage Company B.V.SME9025×
3Het NIC B.V.SME8922×
4Start PeopleUnknown8921×
5BusipostUnknown848×
6Antea Nederland BVSME8335×
10Tender documents
Bijlage 1 - Inschrijfformulier - Prijzenblad versie 2xlsxJul 2, 2025 · 32 KB
Bijlage 2 - Invulformulier kerncompetentiesdocxJul 2, 2025 · 29 KB
Nota van inlichtingen 2025-07-02-4pdfJul 2, 2025 · 45 KB
Annex XI GIT - Bestandsbeschrijving GOUW IT formaat (2)pdfJul 2, 2025 · 11525 KB
Bijlage 6 - Verklaring geen sprake van Russische betrokkenheiddocxJul 2, 2025 · 39 KB
Bijlage 10 d - aanslag parkeerbelastingpdfJun 12, 2025 · 345 KB
Bijlage 8 - Inkoopvoorwaarden Gibit 2023pdfJun 12, 2025 · 1110 KB
Annex 3 - Standaard-Verwerkersovereenkomst-v2.52docxJun 12, 2025 · 189 KB
Bijlage 4 - Beroep op bekwaamheden derdenpdfJun 12, 2025 · 183 KB
Bijlage 10 b - voorbeeld herinneringpdfJun 12, 2025 · 309 KB
Bijlage 10 e - aanslag toeristenbelasting 2024pdfJun 12, 2025 · 362 KB
Bijlage 10 f - factuurpdfJun 12, 2025 · 309 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 484> Tussen de aanbesteder en de ondernemer is een raamovereenkomst tot stand gekomen. De klacht ziet op een nadere offerteaanvraag oComplaint dismissedAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst d
12Frequently asked questions
What is the objective of the framework agreement for digital communication services?
Through this framework agreement, the Municipality of Middelburg intends to deploy digital communication services for the processing of outgoing mail. The goal is to enable the entire organization to make more use of digitalization possibilities in information processing and to manage physical mail more efficiently.
Which procurement conditions apply to this assignment?
The GIBIT 2023 procurement conditions apply to the execution of the agreement.
Which services fall within the scope of this tender?
The assignment includes scanning and invoicing services (main assignment) and printing and related services (additional assignment).
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
deze opdracht
Gegunde waarden in CPV 79 · diensten n=4949