5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72212500
Estimated value
€ 840K
estimated
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Tender for the delivery of an integral council information system for the Municipality of Heemskerk with a focus on quality and price. The contract has a total maximum duration of 10 years.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tenderCouncil Information Systemstreamingpaperless meeting system
01What is being requested
Delivery of an integral Council Information System including streaming for the municipal council and registry, with the option for a management information system (BIS) for the administrative organization and the college. The duration is 120 months with an initial contract of 4 years and three options for extension of 2 years each.
The purpose of the tender is to select and contract one supplier for a proven integral Council Information System including streaming for the municipal council and registry, with the option to later (possibly) connect the administrative organization and college to a paperless meeting system (BIS). The provider of the RIS complies with the stated requirements as included in the PvE.
1Council Information System€840,000
02Outcome
Awarded
NotuBiz Nederland B.V.
Award value
€589,950
vs. estimate
-30%
Bidders
4
03Strategic insight
Strategic insight · AI analysis
Ensure a very strong substantiation for the quality criteria as these carry a weight of 85%. Ensure that all implementation costs and license costs are fully included in the standard price to comply with the ceiling amounts. Verify whether the SROI implementation is set up in accordance with the regional protocol.
04Points of attention
Important · 5
The software must be a SaaS application.Important
Use of VDI or Citrix is not permitted.Important
Setting up a VPN is not permitted.Important
A ceiling amount applies of € 100,000 for one-time costs and € 74,000 for annual costs.Important
The fulfillment of the SROI requirement is mandatory as a contract requirement.Important
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Quality85
Separate descriptions are included for the four sub-award criteria.
Price15
All costs for implementation, conversion, software and associated costs for licenses, updates, connections, maintenance, hosting and support, as well as the costs to (remain) comply with relevant laws and regulations, must be included in the standard price.
07Process & timeline
Requests for additional information
08/11/2024 12:00 +01:00
Deadline for receipt of tenders
24/01/2025 12:00 +01:00
Opening date
24/01/2025 12:15 +01:00
Date winner chosen
12/02/2025
Date contract closing
10/03/2025
08Value in context
€840,000
09Bidders in this segment
#Likely bidderFitWins
1Centric Netherlands B.V.SME9456×
2COMPAREX Nederland B.V.SME9230×
3Afas Software B.V.SME9132×
4NotuBiz Nederland b.v.SME9114×
5Protinus IT B.V.SME9032×
6PinkRoccade Local Government B.V.SME9034×
10Tender documents
TN491971 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250328094908pdfMar 30, 2025 · 10 KB
Bijlage A1 AANGEPAST BIJ NVI 1 Antwoordformulier Wensen onbeveiligdxlsxJan 15, 2025 · 45 KB
19-12-2024 Tweede nota van Inlichtingen Raadsinformatiesysteem Heemskerk incl. onbeveiligde tekstxlsxJan 6, 2025 · 48 KB
19-12-2024 Tweede nota van Inlichtingen Raadsinformatiesysteem HeemskerkxlsxDec 19, 2024 · 44 KB
TN491971 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241126092451pdfNov 26, 2024 · 10 KB
Bijlage D AANGEPAST BIJ NVI 1 Tarievenblad Raadsinformatiesysteem HeemskerkxlsxNov 22, 2024 · 27 KB
1ste Nota van Inlichtingen Raadsinformatiesysteem HeemskerkpdfNov 22, 2024 · 224 KB
Bijlage A1 AANGEPAST BIJ NVI 1 Antwoordformulier WensenxlsxNov 22, 2024 · 45 KB
Bijlage C ReferentieverklaringdocxOct 20, 2024 · 18 KB
Bijlage A1 Antwoordformulier WensenxlsxOct 20, 2024 · 39 KB
Bijlage D Tarievenblad Raadsinformatiesysteem HeemskerkxlsxOct 20, 2024 · 26 KB
Bijlage J Verslag Marktconsultatie RIS gemeente HeemskerkpdfOct 20, 2024 · 115 KB
11Legal themes that may be relevant here
Advies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectieAdvies 439> Europese openbare procedure voor een raamovereenkomst voor diensten betreffende het vervoer van stoffelijke overschotten. De opd
12Frequently asked questions
What is the purpose of the assignment for the Council Information System?
The purpose is to select and contract one supplier for a proven integral Council Information System (RIS) including streaming for the municipal council and registry. There is an option to possibly connect the administrative organization and the college later with a paperless meeting system (BIS).
What requirements are imposed on the architecture and connections?
A concept of the architecture map must be submitted with the bid, including the provided connections. After the provisional award, this architecture map must be adjusted to the actually implemented situation.
How should the supplier handle web streaming?
The supplier must provide an explanation regarding the use of web streaming, also in relation to the existing MVI and the use for weddings, college meetings and other organizational purposes, possibly with the reuse of existing hardware.
What requirements apply to information security and privacy?
The system must align with the principles of 'security by design, privacy by design and privacy by default'. The contractor plays an active role in monitoring, signaling, reporting and resolving incidents in the field of privacy and security.
What functionality is required for document management?
It must be possible within the Council Information System to include editable document templates.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 840K
Gegunde waarden in CPV 72 · diensten n=1436