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AwardedSuppliesEuropeanOpen

Promotional printed matter Municipality of Utrecht

Gemeente Utrecht · Open · 1 lots · 344648
Type
Supplies
22458000
Estimated value
€ 1,22M
awarded
To deadline
Ongoing
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Framework agreement for the supply of custom promotional printed matter for the Municipality of Utrecht with an expected value of over 1.2 million euros.

Supplies · Open · European procedure

European2 exclusion groundsComplete timeline
Contracting authority
Gemeente Utrecht
Contract type
Supplies
Open
Estimated value
€1,215,500
awarded value
Submission deadline
Ongoing
09:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
22458000
Location
Netherlands
CharacteristicsCPV 22SuppliesEU tender

01What is being requested

Supply of promotional printed matter such as folders, flyers and brochures via a framework agreement for the Municipality of Utrecht. The expected total value is € 1,215,500.00 excluding VAT over a maximum term of 4 years.

The Municipality of Utrecht intends to enter into a framework agreement with one contract partner for the supply of Promotional printed matter starting from 1 January 2025. 1. Under this tender falls all the promotional printed matter of the municipality. The municipality understands promotional printed matter to mean: the printed matter used for internal and external communication, for which the specifications are not fixed (custom printing). Examples of promotional printed matter include folders, flyers, brochures, reports, accounts, posters, folders, cards, maps, stickers, periodicals, etc.

22458000Supplies
1Lot 1—

02Outcome

Awarded

De Bondt Grafimedia Communicatie B.V.

Award value
€1,215,500
Bidders
4

03Strategic insight

“
Strategic insight · AI analysis
Focus strongly on the plan of approach for cooperation with various requesters, as this carries the most weight. Ensure correct implementation of the social return via the building block method. When providing the price quotation, take into account the specific requirements for additional work for different print runs.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The paper must comply with the ISO standard 9706.Important
The plan of approach for inexperienced requesters has a limit of 500 words.Important
The quotation must always include a separate item for additional work.Important
The execution of the assignment must comply with the social return obligation.Important

05Can I take part?

Exclusion ground — E1 No Russian involvement: the bidder submits a completed and signed 'Declaration of no Russian involvement' form.
Exclusion ground — E2 Grounds for exclusion - European Single Procurement Document: comply with the requirements in the ESPD.

06Exclusion grounds

Exclusion grounds (2)
  • E1 No Russian involvement: the bidder submits a completed and signed 'Declaration of no Russian involvement' form.
  • E2 Grounds for exclusion - European Single Procurement Document: comply with the requirements in the ESPD.

07Award criteria

Plan of approach: cooperating with inexperienced requesters55

Assessment of the plan of approach for cooperation with various requesters with varying levels of experience.

Plan of approach: social return10

Plan of approach for the implementation of the social return obligation.

Price35

Assessment of the price.

08Process & timeline

Deadline for requests for additional information
13/09/2024 23:59 +02:00
Deadline for receipt of tenders
30/09/2024 09:00 +02:00
Opening date
30/09/2024 09:00 +02:00
Contract commencement date
01/01/2025

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1De Bondt Grafimedia Communicatie B.V.SME9833×
2Koninklijke Van der Most B.V.SME9222×
3Paragon Communicatie Services B.V.SME8711×
4OBT B.V.SME8111×
5ADC Nederland BVSME8111×
6Veenman+Unknown754×

11Tender documents

TN479368 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20241105095015pdfNov 6, 2024 · 10 KB
Nota van inlichtingen 2024-09-23-1pdfSep 23, 2024 · 9 KB
TN479368 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240912171252pdfSep 12, 2024 · 10 KB
Bijlage 5 - Opgave referentieprojecten (aangepast)docxAug 28, 2024 · 73 KB
Bijlage 8 - concept verwerkersovereenkomstdocxJul 28, 2024 · 122 KB
uea_479368_20240726084140pdfJul 28, 2024 · 1584 KB
Bijlage 7 - Invulformulier social returnxlsxJul 28, 2024 · 16 KB
Raamovereenkomst (concept) Promotioneel DrukwerkdocxJul 28, 2024 · 94 KB
Programma van eisenpdfJul 28, 2024 · 104 KB
TN479368 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240726085444pdfJul 28, 2024 · 10 KB
Bijlage 1 - (concept) Werkwijze bestellenpdfJul 28, 2024 · 256 KB
Bijlage 4 - Verklaring geen Russische betrokkenheiddocxJul 28, 2024 · 69 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the expected scope of the assignment during the term?
The municipality expects to award between 1,200 and 1,300 assignments over the entire term of the framework agreement.
What is the term of the framework agreement and are there extension options?
The agreement has an initial term of 24 months, with the possibility to extend twice for 1 year, up to a maximum duration of 4 years.
Which types of printed matter fall under the definition of promotional printed matter?
It concerns custom printing for internal and external communication, such as folders, flyers, brochures, reports, accounts, posters, folders, cards, maps, stickers and periodicals.
How does the ordering process within the Municipality of Utrecht proceed?
There are certainly 50 different people within the municipality who place orders. The method of requesting and the use of printing terms varies greatly per requester, which requires the contractor to be able to anticipate this.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 68K
median
€ 500K
p75
€ 1,5 mln
€ 1,2 mln

Gegunde waarden in CPV 22 · leveringen n=260