OpenSuppliesEuropeanOpen
Promotional items and corporate gifts
Stichting Hanzehogeschool Groningen · Open · 1 lots · 411779
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
18400000 · Special clothing and a
Estimated value
€ 100K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Tender for the delivery of promotional items and corporate gifts, including webshop management and logistics for Hanzehogeschool Groningen.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 18SuppliesEU tenderpromotional itemscorporate giftssustainable
01What is being requested
Delivery of promotional items and corporate gifts including design, production, inventory management, and logistics via an online ordering system (webshop). The assignment includes an initial term from 1-7-2026 to 30-09-2028 with the possibility of two extensions of 1 year each.
Hanze is looking for one creative and sustainable supplier that provides full service in the delivery, design, and management of promotional items and corporate gifts via a user-friendly webshop.
1Promotional items and corporate gifts—
02Outcome
Awarded
The Gear Company B.V.
Award value
€100,000
03Strategic insight
Strategic insight · AI analysis
Focus strongly on the quality of the webshop and the business cases, as these together constitute a significant portion of the award points. Emphasize sustainability and the Fair Trade aspects of the assortment in the proposal. Demonstrate how regional connectivity and collaboration with local partners will be implemented.
04Points of attention
Important · 6
Sustainability: a strong preference is given to sustainable products and avoiding disposable items or products with harmful raw materials.Important
Regional connectivity: the supplier should preferably collaborate with local and/or regional partners near the Hanze campus.Important
Fair Trade: Hanze is a Fair Trade University and wishes to reflect this in its assortment.Important
Inventory risk: any stocks held by the supplier are entirely at the sole account and risk of the supplier.Important
No variants: submitting variants is not permitted.Important
No participation in parts: bidding on only a portion of the requested assignment is not possible.Important
05Can I take part?
Financial · 1
Financial and economic standingFinancial
Technical · 1
Technical or professional competenceTechnical
Other · 1
Legally valid signatureOther
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
G1.1 Webshopmax. 20 punten
Assessment of the webshop environment.
G1.2 Implementationmax. 10 punten
Assessment of the implementation.
G1.3 Business case Promotional itemsmax. 15 punten
Assessment of the business case for promotional items.
G1.4 Business case Corporate giftsmax. 15 punten
Assessment of the business case for corporate gifts.
G2.1 Price modelweight n/a
08Process & timeline
Send announcement
11-02-2026
Deadline for submitting questions (1)
[telefoonnummer verwijderd] uur
Publication of Memorandum of Information (NvI 1)
18-03-2026
Deadline for submitting questions (2)
31-[telefoonnummer verwijderd] uur
Publication of Memorandum of Information (NvI 2)
14-04-2026
Deadline for submission of bids
06-05-2026, 10.00 uur
Announcement of intention to award
02-06-2026
Final award (after 20-day 'standstill')
23-06-2026
Start of implementation
01-07-2026
Contract/service commencement date
01-10-2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Heigo Nederland B.V.SME9339×
2Canon Nederland N.V.SME9015×
3ARP Nederland B.V.SME869×
4More Than Gifts B.V.SME8518×
5Tintelingen BVSME8116×
6Dustin Netherlands B.V.SME808×
11Tender documents
Aanbestedingsdocument promotieartikelen 1.0pdfFeb 12, 2026 · 420 KB
prijsmodel Formulier C (2)xlsxFeb 12, 2026 · 1978 KB
Bijlage 1 Programma van eisen 1.0pdfFeb 12, 2026 · 241 KB
Formulier B - ReferentiesdocxFeb 12, 2026 · 36 KB
Formulier Y - Beroep op bekwaamheid derde (4)docxFeb 12, 2026 · 34 KB
Formulier X - Beroep op draagkracht derde (4)docxFeb 12, 2026 · 35 KB
Bijlage 5 technische eisenpdfFeb 12, 2026 · 193 KB
uea_571216_20260210133556pdfFeb 12, 2026 · 328 KB
TN571216 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260211112043pdfFeb 12, 2026 · 143 KB
Bijlage 3 HuisstijlwijzerpdfFeb 12, 2026 · 5248 KB
Bijlage 4 Klachtenprocedure klachtenmeldpunt Hanze (6)pdfFeb 12, 2026 · 137 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verpAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 587> De aanbesteder heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst met één ondernemer voor het leveren
13Frequently asked questions
What is the core of the assignment for the supplier?
The contracting authority is looking for one creative and sustainable supplier that takes full responsibility for the delivery, design, and management of promotional items and corporate gifts via a user-friendly webshop.
What specific requirements must the delivered products meet?
The delivery of the promotional items and corporate gifts must comply with the Style Guide (Annex 3) and the Program of Requirements (Annex 1).
Which suitability criteria are applied to bidders?
Bidders must have experience in designing sustainable promotional items, possess proven competence in running a user-friendly webshop, and have existing references that comply with Form B.
What is the scope of the assignment in relation to previous assignments?
In the past four years, the contracting authority has awarded additional assignments for a total amount of € 360,000.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 276K
€ 276K
median
€ 746K
€ 746K
p75
€ 2,1 mln
€ 2,1 mln
deze opdracht
Gegunde waarden in CPV 18 · leveringen n=300