OpenSuppliesEuropeanOpen
Promotional items and corporate gifts
Stichting Regionaal Opleidingen Centrum Aventus · Open · 1 lots · 415599
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
18530000 · Gifts and rewards
Estimated value
Not published
To deadline
-45d
May 1, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Tender for the delivery of promotional items and corporate gifts via a two-year framework agreement with an estimated annual value between € 75,000 and € 100,000 incl. VAT. The assignment requires a digital link with the ordering system Proquro and the takeover of an existing residual stock on a consignment basis.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 18SuppliesEU tenderpromotioncorporate gifts
01What is being requested
Delivery of promotional items and corporate gifts via a Framework Agreement for a duration of two (2) years, with the possibility of two extensions until at latest 31 August 2030. The assignment includes a core assortment via an OCI link (roundtrip) with the application Proquro, as well as graduation gifts, specials and Bol.com vouchers.
Delivery of promotional items and corporate gifts
1Promotional items and corporate gifts—
02Strategic insight
Strategic insight · AI analysis
<ul Focus strongly on the technical integration; the link between the webshop and Proquro (including the complex VAT processing for combination items) is a critical process component. Ensure a high-quality implementation plan and a strong presentation of the case study, as these together account for 45 of the 80 quality points. Take the consignment stock requirement and the financial impact of the remaining stock into account during calculation.
03Points of attention
Important · 7
The OCI link between the webshop and Proquro must ensure that the order matches the final invoice, including correct VAT rates.Important
Any delivery and/or handling costs may not be included in the item price, but must be visible separately on the invoice.Important
For combination gifts with different VAT percentages, the link to Proquro must feed back the correct percentages.Important
The contractor must physically and financially take over the residual stock of the core assortment (approximately 13,000 units with a value of approximately € 25,000.00 excl. VAT) as consignment stock.Important
Upon taking over the residual stock, one time 10% of the value (excl. VAT) may be charged to Aventus.Important
All submitted documents must be legally signed.Important
Bidders must remain available for a waiting room agreement for at least two (2) years after the award.Important
04Can I take part?
Financial · 1
Possess professional liability insurance with coverage in accordance with Article 12 of the General Purchasing Conditions FSR V4.0.Financial
Technical · 3
Experience with setting up, managing and maintaining a customer-specific webshop for individual clients (based on customer-specific assortment).Technical
Experience with personalizing/printing, stocking and delivering promotional items and corporate gifts with a volume of at least € 30,000.00 excl. VAT per year. Contract duration minimum 24 months.Technical
Submission of at least one (1) reference that is not older than two years from the date of tender.Technical
Exclusion ground · 1
Declaration Sanction Package Russia: not subject to the restrictions of Regulation (EU) 2022/576.Exclusion ground
05Exclusion grounds
Exclusion grounds (1)
- Declaration Sanction Package Russia: not subject to the restrictions of Regulation (EU) 2022/576.
06Award criteria
G.1.1 Implementation plan20 punten
Assessment of the plan for the implementation.
G.1.2 Cooperation25 punten
Assessment of the cooperation.
G.1.4 Elaboration and presentation of case study25 punten
Assessment of the elaboration and presentation of the case study.
G.1.3 Sustainability10 punten
Assessment of the sustainability.
G.2.1 Total price of the Core Assortment20 punten
The total price of the core assortment based on the Calculation Form-Core Assortment.
07Process & timeline
Publication on TenderNed
12 maart 2026
Deadline for submitting questions first round of questions
26 maart 2026
Publication Statement of Clarifications-1
03 april 2026
Deadline for submitting questions second round of questions
14 april 2026
Publication Statement of Clarifications-2
22 april 2026
Deadline for submitting Tenders
01 mei 2026 voor 10.00 uur
Sharing case study via TenderNed message box
22 mei 09.00 uur
Elaboration of case study via TenderNed message box
26 mei voor 16.00 uur
Presentation
27 mei 2026
Dispatch of intended award decision
04 juni 2026
Verification meeting (optional)
15 juni 2026
End of objection period / final award
25 juni 2026
Ingangsdatum Raamovereenkomst
01 september 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1More Than Gifts B.V.SME9618×
2PIMM Solutions B.V.SME9418×
3Tintelingen BVSME9116×
4De Knegt & Leeflang B.V.SME9013×
5Stegman Groothandel B.V.SME9011×
6Heigo Nederland B.V.SME9039×
10Tender documents
08-Algemene Inkoopvoorwaarden FSR V4.0pdfMar 13, 2026 · 126 KB
07-Calculatieformulier KernassortimentxlsxMar 13, 2026 · 1981 KB
TN573634 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260312103159pdfMar 13, 2026 · 200 KB
Aanbestedingsleidraad Promotie- en RelatiegeschenkenpdfMar 13, 2026 · 837 KB
05-Huisstijlgids_AventuspdfMar 13, 2026 · 3352 KB
06-Concept RaamovereenkomstpdfMar 13, 2026 · 566 KB
04-Programma van EisendocxMar 13, 2026 · 755 KB
02-Verklaring_sanctiepakket_RuslanddocxMar 13, 2026 · 739 KB
03-ReferentieformulierdocxMar 13, 2026 · 737 KB
09-VragenformulierxlsxMar 13, 2026 · 136 KB
04A-Bestelwijze ProquropdfMar 13, 2026 · 759 KB
uea_573634_20260305121003pdfMar 13, 2026 · 490 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
12Frequently asked questions
Which mandatory documents must a tender comply with?
Bidders must upload a sanction knowledge certificate, complete the general purchasing conditions (FSR V4.0) and fully complete the mandatory calculation and reference form.
What are the most important suitability criteria for this assignment?
Suitability is assessed based on the timely and complete submission of the calculation and reference form, compliance with the general purchasing conditions and the ability to deliver the contract value within the specified term.
What is the annual value for the delivery of promotional items and corporate gifts?
The value for the delivery of promotional items and corporate gifts amounts to € 65,000.00 per year.
What conditions apply to the delivery of the goods?
The bidder must confirm the availability of the goods within the increasing delivery moments as indicated in the order format.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 276K
€ 276K
median
€ 746K
€ 746K
p75
€ 2,1 mln
€ 2,1 mln
deze opdracht
Gegunde waarden in CPV 18 · leveringen n=300