4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79999000
Estimated value
€ 285K
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
The Municipality of Pijnacker-Nootdorp is looking for a party for the physical and digital mail processing of tax documents and other correspondence. The assignment includes printing, sending, and the unlocking of digital message streams.
Services · Open · European procedure
European
CharacteristicsCPV 79ServicesEU tendermail processingtax assessmentsQR code
01What is being requested
The assignment concerns the mail processing of various streams, including bulk assessments and daily mail. This includes converting STUF-GH files to PDF, printing, generating QR codes, physical dispatch, and digital processing via MijnOverheid.
Within the municipality, we have various mail processing streams. These include both digital and physical mail streams, the printing and sending of tax assessments, the generation of payment QR codes, and acting as an intermediary for message traffic to MijnOverheid. The objective of this tender is to find a suitable partner for the municipality's mail processing (exclusively for the Taxes & Data Management departments), both digitally and physically.
1Main lot—
02Outcome
Awarded
Data B. Mailservice B.V.
Award value
€285,000
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure a process that can guarantee the strict processing periods for both bulk and daily mail streams. Set up the digital infrastructure for a seamless intermediary role for message traffic to MijnOverheid. Ensure that the quality of the printing work and the digital dashboarding fully aligns with the municipal requirements.
04Points of attention
Important · 5
The processing of digital messages must be available in the message box on the same day.Important
Printing work must comply with the municipality's style guide.Important
Settlement takes place based on actual quantities.Important
The contractor is responsible for the confidentiality of sensitive information.Important
Liability is limited in accordance with the limitation in the general terms and conditions of purchase.Important
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
07Bidders in this segment
#Likely bidderFitWins
1Visma Circle B.V.SME9720×
2PinkRoccade Local Government B.V.SME9632×
3Centric Netherlands B.V.SME9625×
4Afas Software B.V.SME9462×
5COMPAREX Nederland B.V.SME9434×
6Driessen B.V.SME9497×
08Tender documents
TN465285 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20240906084317pdfSep 8, 2024 · 10 KB
Postverwerking Nota van Inlichtingen 4pdfJul 16, 2024 · 40 KB
Bijlage K - overzicht batchespdfJul 16, 2024 · 143 KB
20240701 Nota van Inlichtingen 2 (voor rectificatie)pdfJul 2, 2024 · 127 KB
Bericht bij Nota 3pdfJul 2, 2024 · 99 KB
20240701 Nota van Inlichtingen 3pdfJul 2, 2024 · 55 KB
TN465285 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240702075034pdfJul 2, 2024 · 9 KB
Bijlage E - Prijsinvulformulier bij NvI 3xlsxJul 2, 2024 · 32 KB
Bijlage J - ConcernverklaringdocxJun 16, 2024 · 24 KB
TN465285 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240614121703pdfJun 16, 2024 · 9 KB
Bijlage H - Overzicht Bestandsformaat documentenpdfJun 16, 2024 · 102 KB
Bijlage I - Voorbeelden documentenzipJun 16, 2024 · 6779 KB
09Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
10Frequently asked questions
What is the specific scope of the mail processing assignment?
The assignment concerns mail processing for the Taxes & Data Management departments. This includes both digital and physical mail streams, the printing and sending of tax assessments, the generation of payment QR codes, and acting as an intermediary for message traffic to MijnOverheid.
Which general terms and conditions of purchase apply to the execution of the services?
The execution of the agreement is subject to the General Terms and Conditions of Purchase for services and supplies (reference 1278891, version 9 September 2021). These conditions are based on the model from the Association of Netherlands Municipalities (VNG) from March 2018.
Which aspects of mail processing must be handled by the partner?
The partner must be able to handle both the digital and physical aspects of the mail streams, specifically focused on the activities within the Taxes & Data Management departments.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
deze opdracht
Gegunde waarden in CPV 79 · diensten n=4949