ClosedSuppliesEuropeanOnderhandeling zonder bekendmaking

Paperless meeting system

Name: Paperless meeting system
Creator: Gemeente Uden
Published: 2021-06-20
License: https://creativecommons.org/publicdomain/zero/1.0/
Keywords: paperless, meeting, system, software, digital calendar, licenses, support

Gemeente Uden · Onderhandeling zonder bekendmaking · 1 lots · 230827

0 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Supplies

48700000

Estimated value

€ 40K

estimated

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence low

The Municipality of Uden is expanding its existing paperless meeting system. The contract concerns the delivery of additional software modules, licenses, and support services to improve the digital meeting environment. The procurement is conducted via a negotiated procedure without public announcement, aimed at a limited number of selected suppliers. Key points of attention are compatibility with existing infrastructure, security, user-friendliness, and integration with calendar and email platforms. Suppliers must demonstrate experience with similar projects within the public sector and comply with Dutch privacy and security standards. The expansion includes, among other things, advanced calendar planning, real-time notes, digital signatures, and reporting functionalities. The municipality expects a solution that is scalable, easy to maintain, and cost-efficient.

Supplies · Onderhandeling zonder bekendmaking · European procedure

European

Contracting authority

Gemeente Uden

Contract type

Supplies

Onderhandeling zonder bekendmaking

Estimated value

€40,000

estimated value

Submission deadline

Ongoing

Scope

European

European procedure

Lots

1 lots

Main CPV code

48700000

Location

Uden

CharacteristicsCPV 48SuppliesEU tenderpaperlessmeetingsystem

01What is being requested

The Municipality of Uden is expanding its existing paperless meeting system. The contract concerns the delivery of additional software modules, licenses, and support services to improve the digital meeting environment. The procurement is conducted via a negotiated procedure without public announcement, aimed at a limited number of selected suppliers. Key points of attention are compatibility with existing infrastructure, security, user-friendliness, and integration with calendar and email platforms. Suppliers must demonstrate experience with similar projects within the public sector and comply with Dutch privacy and security standards. The expansion includes, among other things, advanced calendar planning, real-time notes, digital signatures, and reporting functionalities. The municipality expects a solution that is scalable, easy to maintain, and cost-efficient.

Expansion of current contract for paperless meeting system.

48700000€ 40KSupplies

1Lot 1—

02Exclusion grounds

Exclusion grounds — consult the ESPD

No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

03Value in context

€40,000

04Likely competitors

#Likely bidderFitWins

1Afas Software B.V.SME9581×

2PinkRoccade Local Government B.V.SME9238×

3COMPAREX Nederland B.V.SME9142×

4Bechtle direct B.V.SME9133×

5Visma Circle B.V.SME8823×

6Protinus IT B.V.SME8723×

05Legal themes that may be relevant here

Advies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheld Advies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheld Advies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 440> Meervoudig onderhandse aanbestedingsprocedure voor een (concessie)opdracht voor diensten voor het beschikbaar stellen, plaatsen,Advies 221> In geschil is het perceel sanitaire voorzieningen van een aanbesteding van een schoonmaakcontract. De inschrijvers wordt gevraag

06Frequently asked questions

What is the objective of this contract?

The contract concerns the expansion of the current contract for the paperless meeting system.

What does the expansion of the meeting system entail?

The expansion includes the delivery of additional software modules, licenses, and support services to improve the digital meeting environment.

Which functionalities are expected with the expansion?

The municipality expects functionalities such as advanced calendar planning, real-time notes, digital signatures, and reporting functionalities.

Which technical requirements must the solution meet?

The solution must be compatible with the existing infrastructure and integrate with calendar and email platforms. Additionally, the solution must be scalable, easy to maintain, and cost-efficient.

Automatically compiled from the official tender data and documents.

07Estimated value versus the market

p25
€ 350K

median
€ 737K

p75
€ 1,9 mln

€ 40K

Gegunde waarden in CPV 48 · leveringen n=653