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P&C System

Gemeente Heemstede · Open · 1 lots · 418806
Type
Services
72000000 · IT services: consultan
Estimated value
Not published
To deadline
-12d
Jun 3, 2026 · 10:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

This document contains the general procurement conditions (GIBIT 2025) applicable to the delivery of ICT performance to the contracting authority. It regulates matters such as implementation, acceptance, maintenance, privacy, and the handling of third-party software and open source.

Services · Open · European procedure

European
Contracting authority
Gemeente Heemstede
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
June 3, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72000000
IT services: consultancy, software development, internet and support
Location
Netherlands
CharacteristicsCPV 72ServicesEU tenderPlanning and Control Systemmanagement reportingP&C system

01What is being requested

The assignment concerns the delivery of an ICT Performance (including Products, Licenses, and services) in accordance with the GIBIT 2025 procurement conditions. The scope and specific functionalities are determined in the agreement and the Implementation Plan.

The municipalities are looking for a professional and experienced supplier to implement a future-proof Planning & Control system (P&C system). The system must support the full Planning and Control cycle, including budgeting, management reporting, monitoring, and annual accounts. The objective of the assignment is to achieve a well-embedded, user-friendly, and reliable P&C system that supports the organization in planning, executing, monitoring, adjusting, and accounting for policy and finances. See the Procurement Document for more information.

72000000Services
1P&C System—

02Strategic insight

“
Strategic insight · AI analysis
<ul Ensure a thorough risk analysis in the bid, in which the risks and the necessary control measures are explicitly addressed. If there is Third-party software, be very transparent about the dependencies and the effects thereof on the quality of the ICT Performance. Take into account the fatal deadlines for implementation and ensure that the Implementation Plan contains all required components (such as migration, conversion, and interfaces).
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
The Implementation includes, among other things, Conversion, Migration, the realization of Interfaces, and the execution of the Acceptance procedure.Important
A specific Implementation Plan must be delivered by the Supplier as the lead party within three months after the first request.Important
In the bid, the Supplier must address a risk analysis regarding the risks arising from the information.Important
In the case of Third-party software, the Supplier must specify which part of the ICT Performance consists of such software and make the potentially applicable conditions available.Important
The Acceptance procedure is carried out on the basis of pre-determined criteria and testing methods; in the event of defects, the Contracting Authority is not obliged to accept.Important
The end date for the Implementation included in the Agreement or the Implementation Plan is in all cases fatal.Important

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

06Likely competitors

#Likely bidderFitWins
1Centric Netherlands B.V.SME10072×
2Unit4 Business Software Netherlands B.V.SME10029×
3Afas Software B.V.SME9984×
4PinkRoccade Local Government B.V.SME9966×
5Visma Raet B.V.SME9931×
6Visma Circle B.V.SME9933×

07Tender documents

Bijlage I Overeenkomst volgens de wachtkamerregeling GIBIT 2025 P&C systeempdfApr 5, 2026 · 143 KB
TN580376 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260403124946pdfApr 5, 2026 · 212 KB
Bijlage H Eigen verklaring uitsluitingsgronden in verband met het Sanctiepakket RuslanddocxApr 5, 2026 · 74 KB
Bijlage A P&C programma van eisen 30-3-2026 definitiefxlsxApr 5, 2026 · 29 KB
Bijlage C ReferentieverklaringdocxApr 5, 2026 · 75 KB
Bijlage B Algemene VerklaringdocxApr 5, 2026 · 75 KB
uea_580376_20260401162214pdfApr 5, 2026 · 577 KB
Bijlage D TarievenbladxlsxApr 5, 2026 · 21 KB
Bijlage G gibit-2025-artikelenpdfApr 5, 2026 · 327 KB
Bijlage F Overeenkomst GIBIT 2025 P&C systeempdfApr 5, 2026 · 142 KB
Bijlage E casussen demonstratiepdfApr 5, 2026 · 148 KB
Aanbestedingsdocument P&C systeempdfApr 5, 2026 · 499 KB

08Legal themes that may be relevant here

09Frequently asked questions

Which processes within the Planning and Control cycle must be supported by the system?
The system must support the full Planning and Control cycle, including budgeting, management reporting, monitoring, and the annual accounts.
What qualifications must the supplier meet?
A professional and experienced supplier is sought who can implement a future-proof Planning & Control system.
What is the goal of the implementation of the P&C system?
The goal is a well-embedded, user-friendly, and reliable system that supports the organization in planning, executing, monitoring, adjusting, and accounting for policy and finances.
Which procurement conditions apply to this assignment?
The execution of the assignment takes place on the basis of the GIBIT 2025 procurement conditions.

Automatically compiled from the official tender data and documents.

10Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436