AwardedServicesEuropeanOpen
Solution for Integrated Business Operations under own management Omgevingsdienst
Omgevingsdienst De Vallei · Open · 1 lots · 373610
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72200000
Estimated value
€ 603K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Tender for an integrated business operations system (FIS and HRM) for Omgevingsdienst De Vallei with an expected contract value of approximately € 750,000 over a maximum period of ten years.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The contract concerns the implementation, delivery ready for business use, maintenance, and support of an integrated business operations solution consisting of a Financial Information System and HRM for a maximum duration of ten years.
The contract comprises providing the Solution for an Integrated Business Operations System for the Omgevingsdienst De Vallei. The contract involves implementing the Solution and delivering it ready for business use, as well as maintaining and supporting the Solution regarding a Financial Information System and HRM for the Omgevingsdienst De Vallei as described in these tender documents and the accompanying Program of Requirements.
1Solution for Integrated Business Operations under own management Omgevingsdienst—
02Outcome
Awarded
Afas Software B.V.
Award value
€603,388
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure that the submitted reference projects comply exactly with the requirements regarding the public sector and specific CAOs. Start requesting the certificate of conduct and the statement from the Belastingdienst in good time to prevent delays in the award. Focus the proposition specifically on the critical success factors such as timeliness and continuity.
04Points of attention
Important · 5
The solution must be operational by 1-1-2026 at the latest.Important
A demo will take place on 3 and 4 June 2025 for the assessment of sub-award criteria.Important
Bidders must submit a reference statement upon submission.Important
The contract is not divided into lots.Important
The payroll administration must be sufficiently tested via parallel runs before 1 January 2026.Important
05Can I take part?
Financial · 1
Possess an appropriate business liability insurance.Financial
Technical · 2
Core competency 1: Implementation of a working Solution (business operations system) within the public sector with CAO (SGO) and Pension Scheme (ABP), proven with one reference project no more than 5 years old.Technical
Core competency 2: Experience with importing/converting data from other financial and/or HRM systems, proven with one reference project no more than 5 years old.Technical
Other · 1
Registered in the commercial and professional register of the Kamer van Koophandel.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
qualityweight n/a
Assessment of the quality of the submitted solution.
Priceweight n/a
Assessment of the price of the submitted bid.
08Process & timeline
Publication of tender documents via TenderNed
4 april 2025 tot 30 mei 2025, 13.00 uur
Deadline for questions 1st round
18 april 2025, 10.00 uur
Response to questions 1st round
18 april 2025 tot 25 april 2025
Deadline for questions 2nd round
2 mei 2025, 10.00 uur
Response to questions 2nd round
2 mei 2025 tot 9 mei 2025
Deadline for submitting bid in TenderNed
30 mei 2025, 13.00 uur
Evaluation of bids
30 mei 2025 tot 6 juni 2025
Provisional award
6 juni 2025
Objection period
6 juni 2025 tot 27 juni 2025
Announcement of final award
27 juni 2025
Contract signing and planning
30 juni 2025
Implementation
1 juli 2025 tot 31 december 2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10084×
2Visma Circle B.V.SME10033×
3Centric Netherlands B.V.SME9872×
4Protinus IT B.V.SME9853×
5Bechtle direct B.V.SME9848×
6Visma Roxit B.V.SME9829×
11Tender documents
TN511503 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250630141950pdfJul 1, 2025 · 10 KB
Nota van inlichtingen 2025-05-09-1pdfMay 9, 2025 · 5 KB
Nota van inlichtingen 2025-04-24-1pdfApr 24, 2025 · 42 KB
Bijlage 5 UEA ODDVpdfApr 6, 2025 · 1399 KB
TN511503 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250404084615pdfApr 6, 2025 · 9 KB
Bijlage 2 Concept Overeenkomst o.b.v. GIBIT 2023pdfApr 6, 2025 · 274 KB
Bijlage 4 Concept VerwerkersovereenkomstpdfApr 6, 2025 · 285 KB
Bijlage 3 GIBIT 2023pdfApr 6, 2025 · 648 KB
Bijlage 8 Architectuurplaat bestaande omgeving OddVpdfApr 6, 2025 · 261 KB
Bijlage 11 Uitwerking demopdfApr 6, 2025 · 137 KB
Bijlage 10 Gemeentelijke ICT Kwaliteitsnormen 2024pdfApr 6, 2025 · 651 KB
Bijlage 9 GIBIT 2023 ToelichtingpdfApr 6, 2025 · 486 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun
13Frequently asked questions
What is the specific scope of the contract for the integrated business operations?
The contract comprises the implementation, delivery ready for business use, maintenance, and support of a solution for a Financial Information System and HRM.
Which ICT quality standards and conditions apply to the execution?
The execution of the agreement is based on the GIBIT 2023 (Municipal Procurement Conditions for ICT), including provisions on implementation, acceptance, maintenance, support, and liability.
Which parts of the business operations are supported within the solution?
The solution is focused on integrated business operations and must specifically provide for the needs regarding the Financial Information System and HRM for the Omgevingsdienst De Vallei.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436