AwardedServicesEuropeanOpen
Maintenance and projects OVL
Gemeente Eindhoven · Open · 1 lots · 408037
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
50232100 · Maintenance of street
Estimated value
€ 15M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Framework agreement for the maintenance and projects regarding public lighting in Eindhoven with a term of four to six years. The award takes place on the basis of the best price-quality ratio, where quality criteria carry significant weight via a system of fictitious discounts.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 50ServicesEU tenderPublic lightingOVL
01What is being requested
The functional maintenance of the public lighting installation (OVL) within the Municipality of Eindhoven, consisting of maintenance, fault service, replacement, and realization of new lighting. The framework agreement has an initial term of four (4) years with two extension possibilities of one (1) year each and an estimated total value of € 15,000,000.00 excl. VAT.
Municipality of Eindhoven (hereinafter the client or contracting authority) is looking for a contractor capable of performing OVL maintenance and projects. The works relate to the functional maintenance of the public lighting installation (OVL) and are further explained in the attached procurement documents.
1Maintenance and projects OVL€15,000,000
02Outcome
Awarded
Heijmans Infra B.V.
Award value
€22,500,000
vs. estimate
+50%
Bidders
2
03Strategic insight
Strategic insight · AI analysis
<ul Focus on maximizing the fictitious discount by offering the highest guarantees on K1 (maximum 1% deviations) and K2 (maximum 5 repeat faults per 100 units). Ensure a watertight substantiation of technical competence and the availability of personnel/resources within the strict page limit of 3 A4s. Verify immediately whether the equivalence of any materials or certificates used is fully documented to avoid exclusion.
04Points of attention
Important · 6
Proof of equivalence for quality marks or working methods must be provided at the time of tender to prevent exclusion.Important
The SROI performance requirement amounts to 1% of the total final contract sum.Important
Compliance with the zero-emission zone rules within the Eindhoven Ring from 2025.Important
The minimum requirements for Clean and Emission-free Construction apply as a baseline for the quality criterion K4.Important
Tenderers must timely possess the Certificate of Conduct for Tendering (Gedragsverklaring aanbesteden), extract from the commercial register, and statement of payment behavior.Important
The elaboration for criterion K3 may not exceed 3 pages (A4) including the list of promises.Important
05Can I take part?
Financial · 1
Insured against professional and liability risks in connection with the execution of the assignment and the fulfillment of the agreement in accordance with the minimum coverage in the specification.Financial
Technical · 5
Demonstrable experience with preventive and corrective maintenance including the installation of light masts and luminaires and making connections to the grid of a grid operator based on the BEI-BLS, with a scope of at least 10,000 light masts.Technical
Reference assignments must not have been completed more than three years ago and must have had a minimum duration of two years.Technical
Valid quality assurance certificate according to ISO 9001 or equivalent measures.Technical
Established and certified VGM system VCA** that also monitors the safety of subcontractors.Technical
Valid BEI-BLS designations of persons who will actually be deployed during the execution of the assignment.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
K1: Quality of works (performance)€ 1.200.000,00
Assessment based on the quality standard whereby the bidder guarantees the number of deviations per six months during the execution of works (such as mast placement, grounding, and soil covering).
K2: Repeat faults€ 1.800.000,00
Assessment based on the guarantee provided by the bidder regarding the maximum number of repeat faults (the same fault within two weeks after repair) per 100 units.
K3: Availability of qualified personnel and resources€ 1.800.000,00
Assessment of the description regarding the safeguarding of quality and quantity of the project and execution team, including an approach for unforeseen circumstances and a numbered list of promises.
K4: Clean and emission-free construction€ 1.200.000,00
Assessment based on the deployment of clean equipment (tools, transport means, and implements) via a completion form.
P1: Priceweight n/a
The price criterion within the best price-quality ratio.
08Process & timeline
Publication of announcement
13 januari 2026
Closing date question round 1: Submission of questions and comments
26 januari 2026 om 12:00 uur
Publication of 1st note of instructions
28 januari 2026
Closing date question round 2: Submission of questions and comments
5 februari 2026 om 12:00 uur
Publication of 2nd note of instructions
9 februari 2026
Closing date for submission of tenders (fatal term)
25 februari 2026 vóór 10:00 uur
Announcement of award decision
10 maart 2026
Submission of supporting documents
Uiterlijk zeven (7) kalenderdagen na verzoek
End of standstill period
20 kalenderdagen na verzending gunningsbeslissing
Implementation of services
Medio april 2026
Contract commencement date
1 juni 2026
09Value in context
€15,000,000
10Bidders in this segment
#Likely bidderFitWins
1Van Gelder Verkeerstechniek B.V.SME10027×
2Dynniq Nederland B.V.SME10033×
3SPIE Infratechniek B.V.SME10021×
4Combinatie Heijmans - SWARCOUnknown10025×
5Citytec B.V.SME9918×
6Heijmans Infra B.V.SME9724×
11Tender documents
RAW raamovereenkomst onderhoud en projecten OVL 2025-0213 V2.0rsxFeb 9, 2026 · 1217 KB
RAW raamovereenkomst onderhoud en projecten OVL 2025-0213 V2.0pdfFeb 9, 2026 · 911 KB
V&G concept ontwerp gemeente Eindhoven OVLpdfFeb 9, 2026 · 313 KB
Nota van Inlichtingen II OVL_getekendpdfFeb 9, 2026 · 287 KB
1. Concept raamovereenkomst Onderhoud en projecten OVL_V2.0 DEFpdfFeb 9, 2026 · 274 KB
Nota van inlichtingen 1 OVL_getekendpdfJan 29, 2026 · 316 KB
Verificatieprocedure_gelijkwaardige_alternatieven_pdfJan 29, 2026 · 142 KB
Aanbestedingsleidraad Deel A Europees 1.1 DEFpdfJan 14, 2026 · 907 KB
3. WachtkamerovereenkomstpdfJan 14, 2026 · 237 KB
7. Opgave ambitie kwaliteit K1docxJan 14, 2026 · 32 KB
5. InschrijfformulierdocxJan 14, 2026 · 42 KB
Aanbestedingsleidraad Deel B Europees 1.0pdfJan 14, 2026 · 751 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 67> Europese openbare procedure voor het sluiten van een raamovereenkomst met één opdrachtnemer voor onderhoudswerkzaamheden aan ope
13Frequently asked questions
What is the maintenance term for the sub-assignments within this agreement?
The maintenance term for each sub-assignment is six (6) months, as determined in paragraph 11 member 1 of the UAV 2012.
Which costs must be included in the price for the relevant specification items?
All costs for execution, work preparation, coordination, engineering, alignment, consultation, permits, and exemptions must be included in the price for the relevant specification items and/or tail costs.
How should a contractor handle works that cannot be priced via the specification items?
If a contractor cannot price works or obligations via the specification items and/or tail costs, this must be made known during the NVI rounds.
To which technical standards must the execution of the works comply?
The execution must take place in accordance with the detailed drawings from the book 'Standaarddetails Gemeente Eindhoven' of January 2024.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 1,0 mln
€ 1,0 mln
p75
€ 3,3 mln
€ 3,3 mln
€ 15 mln
Gegunde waarden in CPV 50 · diensten n=1189