6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79552000 · Text processing servic
Estimated value
€ 340K
estimated
To deadline
-15d
Jun 1, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
The Municipality of Den Haag is looking for a supplier for minute-taking services for a framework agreement of two years with options. The assignment includes attending meetings and drafting comprehensive and concise reports.
Services · Open · European procedure
European
CharacteristicsCPV 79ServicesEU tender
01What is being requested
Minute-taking services for the Municipality of Den Haag where the contractor attends physical and digital meetings and drafts reports in comprehensive or concise form. The framework agreement has a term of two years with the possibility of two extensions of one year each and a maximum value of € 510,000 excluding VAT.
The Municipality of Den Haag has the need to record meetings in a timely, correct, and objective manner. This Assignment aims to provide a structural availability of clear, consistent, and high-quality minutes and reports. Additionally, it is essential that minute-taking products are delivered on time and that continuity and confidentiality are ensured throughout the entire Assignment.n/nThe Contractor will primarily attend physical meetings, supplemented by occasional digital meetings. The minute-taker will draft the reports in various reporting formats and will also provide action lists and
1Minute-taking services€340,000
02Strategic insight
Strategic insight · AI analysis
Ensure conclusive evidence for the three technical reference requirements (pool, volume, and reporting formats), as these function as suitability requirements. If you use AI tools, immediately prepare the documentation regarding compliance with the information security requirements. Check the signing authority of the signatory in the Commercial Register to prevent exclusion.
03Points of attention
Important · 5
Information security: If AI applications are used, they must comply with the stated requirements.Important
References: For technical competence, a reference must be provided separately for both reporting formats.Important
Insurance: Proof of insurance coverage (minimum € 2,500,000 per year) must be submitted within 10 calendar days after provisional award.Important
Exclusion: Minute-taking for the registry, editing services, rewriting services, and interpreting and translation services are not within the scope.Important
Signing authority: Check whether the signatory in the extract from the Commercial Register is sufficiently authorized for the full value of the assignment including options.Important
04Can I take part?
Financial · 1
Possess professional or business liability insurance with a coverage of at least € 2,500,000 per year and at least € 1,000,000 per event.Financial
Technical · 3
Requirement A: One comparable reference assignment of at least 12 consecutive months in the past three years with experience in deploying a pool of at least two permanent minute-takers for one Contracting Authority.Technical
Requirement B: One comparable reference assignment of at least 12 consecutive months in the past three years with experience in minute-taking for at least 75 meetings/consultations for one Contracting Authority.Technical
Requirement C: For each reporting format (Comprehensive report on subject with action and decision lists and Concise report of meeting with action and decision lists) one comparable reference assignment in the past three years.Technical
Other · 1
Comply with the information security requirements as described in the minimum Award Requirements (regarding AI applications).Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Quality award criterionweight n/a
Assessment based on two sub-award criteria: 1. Continuity and 2. Quality.
Price award criterionweight n/a
Assessment of the price.
07Value in context
€340,000
08Likely competitors
#Likely bidderFitWins
1BMC Implementatie MarktplaatsenUnknown10067×
2Maandag Interim Professionals B.V.SME99389×
3Randstad Uitzendbureau b.v.SME98135×
4Bender Detachering B.V.SME98107×
5Unique Nederland B.V.SME98103×
6YER Nederland B.V.SME9898×
09Tender documents
Bijlage 2 - Minimum Gunningseisen_gewijzigd n.a.v. Nota van Inlichtingen 1.pdfpdfMay 15, 2026 · 343 KB
Bijlage 3b - Referentieopdracht B - Notuleren van vergaderingen.docxdocxMay 15, 2026 · 93 KB
Bijlage 12 Concept Wachtkamerovereenkomst.pdfpdfMay 15, 2026 · 190 KB
Bijlage 6 - Prijzenblad_gewijzigd n.a.v. Nota van inlichtingen 2.xlsxxlsxMay 15, 2026 · 52 KB
Inschrijvingsfase.pdfpdfMay 15, 2026 · 45 KB
Inschrijvingsdocumenten.pdfpdfMay 15, 2026 · 53 KB
Bijlage 3d - Referentieopdracht C2 - Uitwerkvorm beknopt verslag van overleg met actie- en besluitenlijst.docxdocxMay 15, 2026 · 94 KB
Beschrijving.pdfpdfMay 15, 2026 · 46 KB
Gunningscriterium Kwaliteit.pdfpdfMay 15, 2026 · 43 KB
Bijlage 7 - Verklaring Sanctiepakket Russische federatie.docxdocxMay 15, 2026 · 117 KB
Bijlage 5 - Concept Raamovereenkomst_Gewijzigd n.a.v. Nota van Inlichtingen 1.pdfpdfMay 15, 2026 · 229 KB
Bijlage 8 - Model volmacht.docxdocxMay 15, 2026 · 92 KB
10Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 174> Concurrentiegerichte dialoog ten behoeve van het afsluiten van een raamovereenkomst met één ondernemer. Is er sprake van het samAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 121> Nationale openbare aanbestedingsprocedure. Kan van inschrijvers gevraagd worden een opgave te doen van onvoorziene gebeurtenisse
11Frequently asked questions
What language and screening requirements must the personnel meet?
Personnel deployed on location must be proficient in the Dutch language, both spoken and written. The contractor must possess a Certificate of Conduct (VOG) for all employees.
Which reference assignments are required for the suitability test?
Requirements are set for reference assignments regarding a fixed pool of minute-takers, the minute-taking of meetings, and the various reporting formats of the documentation.
What is the nature of the meetings for which minutes are requested?
The assignment includes attending primarily physical meetings and occasional digital meetings. The reporting concerns, among other things, meetings with residents, entrepreneurs, and institutions, as well as administrative or politically sensitive meetings.
On which criteria will the assignment be awarded?
The award is based on quality and price. The quality award criterion consists of the sub-award criteria continuity and quality.
What is the term of the agreement?
The assignment has a term from 2026 up to and including 2030, including the option years.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
€ 340K
Gegunde waarden in CPV 79 · diensten n=4949