PlannedSuppliesMarktconsultatie
Market Consultation Scan Street
Sociale Verzekeringsbank · Marktconsultatie · 1 lots · 415898
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48318000 · Scanning software
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
Market consultation by the SVB for the replacement of scan streets, consisting of the procurement of scanning software, technical management, and hardware.
Supplies · Marktconsultatie · National procedure
Complete timeline
CharacteristicsCPV 48Suppliesscanning softwaredocument recognitionmarket consultation
01What is being requested
Replacement of the scan streets where the assignment is split into two tracks: hardware including maintenance and scanning software with technical management. The scope includes the digitization of physical and digital mail items for various processes across 11 locations.
The Sociale Verzekeringsbank (hereinafter SVB) intends to tender the scan streets, which includes scanners including maintenance, scanning software, and technical management. Through this consultation, the SVB wishes to ask targeted questions to test and optimize the final tender documents.
1Market Consultation Scan Street—
02Strategic insight
Strategic insight · AI analysis
<ul Focus on a modular software solution that supports both simple barcode recognition and advanced AI-driven extraction (such as invoice data and BSN). Ensure interoperability with existing infrastructures such as the API Gateway, sFTP servers, and Azure environments. Position the solution as future-proof by offering flexibility for different scanning volumes and locations (dedicated vs. multi-functionals).
03Points of attention
Important · 7
The assignment is split into two separate procurement processes (hardware/maintenance and software/management).Important
The hardware (scanners) is expected to be replaced before the implementation of the software.Important
The software must support automatic recognition of SVB barcodes in the first phase.Important
For financial administration, recognition of suppliers, order numbers, invoice amounts, and line items is required.Important
The solution must include technical management, including a management role as a point of contact for malfunctions.Important
The software must be able to handle various formats up to a maximum of A3.Important
A solution is sought that allows for innovation and flexibility for future phases (such as AI and BSN recognition).Important
04Process & timeline
Publication of market consultation on Tenderned
Vrijdag 13 maart 2026
Deadline for submitting questions
Donderdag 26 maart 2026 12.00 uur
Deadline for SVB to send answers
Donderdag 2 april 2026
Deadline for sending the completed questionnaire
Maandag 13 april 2026 12.00 uur
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9581×
2Bechtle direct B.V.SME9236×
3COMPAREX Nederland B.V.SME9042×
4PinkRoccade Local Government B.V.SME9038×
5Canon Nederland N.V.SME8915×
6Dustin Netherlands B.V.SME8818×
07Tender documents
Scanstraat Marktconsultatie NvIpdfApr 2, 2026 · 61 KB
TN577170 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260313161711pdfMar 13, 2026 · 173 KB
Vervanging scansoftware & -hardware leidraad marktconsultatiepdfMar 13, 2026 · 292 KB
Vervanging scansoftware & -hardware vragenlijst marktconsultatiexlsxMar 13, 2026 · 13 KB
08Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
09Frequently asked questions
How is the assignment structurally organized?
The assignment includes scanners including maintenance, scanning software, and technical management. The SVB intends to split the assignment into two separate procurement processes: one for hardware including maintenance, and one for scanning software with technical management.
What experience or certifications are required for participation?
Demonstrable experience with managing high-volume scanning processes and/or relevant certifications such as ISO 27001, ISO 27017, or ISAE 3204 is requested.
What type of document recognition is currently expected?
Currently, approximately 25% of the documents involve barcode recognition and slightly more than 1% involve extensive invoice recognition (such as amounts and order numbers). The remaining documents are classified manually.
What requirements apply to data security?
Bidders must comply with the (yet to be determined) security and certification requirements for the processing of sensitive personal data.
Which data points must be recognizable by the solution?
The solution must, among other things, be able to recognize and read supplier data, order numbers, amounts, the SVB barcode, and Citizen Service Numbers (BSN).
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653