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PlannedSuppliesMarktconsultatie

Market Consultation Reproduction and Printers

Gemeente Arnhem · Marktconsultatie · 1 lots · 418138
Type
Supplies
30121300 · Reproduction machines
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

Municipality of Arnhem is conducting a market consultation to map the requirements for the future procurement of reproduction services and printer equipment for the municipalities of Arnhem, Renkum and Rheden.

Supplies · Marktconsultatie · National procedure

Complete timeline
Contracting authority
Gemeente Arnhem
Contract type
Supplies
Marktconsultatie
Estimated value
Estimate not published
Submission deadline
Ongoing
Scope
National
National procedure
Lots
1
1 lots
Main CPV code
30121300
Reproduction machines
Location
Netherlands
CharacteristicsCPV 30Suppliesprinterscopiersscanners

01What is being requested

Market consultation for the supply of Reproduction and Printers services. The assignment includes the rental of high-volume printers, maintenance, print management software and supplies (excluding paper), as well as the rental/purchase of 106 MFPs and 38 desktop printers including maintenance and software for the municipalities of Arnhem, Renkum and Rheden.

Municipality of Arnhem wants to gain an understanding of what the market for Reproduction and Printers looks like and which procurement procedure best suits this assignment. Your insights will help Municipality of Arnhem to describe the assignment as accurately as possible and to choose a suitable procurement strategy and procurement procedure.

30121300Supplies
1Market Consultation Reproduction and Printers—

02Strategic insight

“
Strategic insight · AI analysis
Focus on advising on the optimal configuration of the printer fleet and the distribution between color and monochrome, as the municipality explicitly requests advice. Provide detailed input regarding service levels (SLAs) and price components to fully define the future scope. Emphasize the possibilities for integrations (API) with systems such as TOPdesk and the integration of secure print environments.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The market consultation is not a procurement procedure and offers no right to participate in a future assignment.Important
Account must be taken of flexibility in scaling up and down, as the municipalities of Renkum and Rheden may exit the contract.Important
Desktop printers must comply with the Archiefwet and the ISO11798 standard for readability of at least 10 years.Important
The system must support secure printing (follow-me), both within and outside the VDI environment.Important
The current Mean Time To Repair is set at 8 hours.Important

04Process & timeline

Publication of the market consultation
dinsdag 31 maart 2026
Deadline for submitting questions
woensdag 8 april 2026
Memorandum of information
donderdag 16 april 2026
Deadline for receipt of written responses
woensdag 22 april 2026
Oral interviews
woensdag 6 mei 2026

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

06Likely competitors

#Likely bidderFitWins
1ARP Nederland B.V.SME99118×
2Konica Minolta Business Solutions Nederland B.V.SME9941×
3Canon Nederland N.V.SME98100×
4Lyreco Nederland BVSME9856×
5Bechtle direct B.V.SME9585×
6Dustin Netherlands B.V.SME94109×

07Tender documents

NvI Marktconsultatie Repro en PrinterspdfApr 10, 2026 · 516 KB
TN579429 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260331140132pdfMar 31, 2026 · 173 KB
Marktconsultatieleidraad Repro en PrinterspdfMar 31, 2026 · 1120 KB
Vragenlijst Marktconsultatieleidraad Repro en PrintersdocxMar 31, 2026 · 80 KB

08Legal themes that may be relevant here

09Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
deze opdracht

Gegunde waarden in CPV 30 · leveringen n=1263