PlannedSuppliesEuropean
Market Consultation - POS (cash register/app) & Banqueting system 2027
Universiteit van Amsterdam · 1 lots · 416300
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48110000 · Point of sale software
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
Procurement for an integral POS solution including cash register, app, and banqueting tool for the Universiteit van Amsterdam and HvA, delivered as a SaaS service.
Supplies · European procedure
European
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Supply and management of an integrated POS solution consisting of cash register systems (including card payment terminals and peripherals), an app for employees and students, a banqueting and event management tool, narrowcasting (optional), and reporting and dashboard functionality. The solution is delivered in a SaaS model and must be able to support at least two separate educational institutions within one shared backend.
Market consultation by HvA-UvA in preparation for an EU procurement for an integrated POS solution (cash registers including card payment, app environment, banqueting tool, narrowcasting, and reporting/dashboard tools) for campus facilities. This market consultation builds upon market exploration T186043 “POS (kassa/app) & Banqueting systeem 2027”, published in December 2025, and is intended to further test requirements and feasibility and to collect market input for the final request for quotation.
1Market Consultation - POS (cash register/app) & Banqueting system 2027€1
02Strategic insight
Strategic insight · AI analysis
Ensure an integrated architecture where the cash register, app, banqueting tool, and reports use uniform master data. Focus on the multi-tenant capacity to support both the HvA and the UvA within a single backend with logical separation of data. Guarantee full integration with SURFconext for authentication and ensure that the SaaS hosting complies with strict EU/EEA requirements and ISO standards.
03Points of attention
Important · 7
All requirements in the PvE are knock-out; the solution must comply with these unless otherwise indicated.Important
The contractor acts as the main contractor and is integrally responsible for the performance of all engaged third parties.Important
The production environment and any test environments must be hosted within the EU/EEA.Important
The POS solution must support Single Sign-On (SSO) via SURFconext.Important
All data from the solution is and remains the property of HvA-UvA.Important
The solution must guarantee a minimum availability of 99.5% on an annual basis.Important
The solution must support offline operation in the event of network or server failure.Important
04Can I take part?
Professional capability · 2
Contractor must apply an integral information security policy that at least aligns with ISO 27001 or ISAE 3000 Type 2 / SOC2 Type 2 report or an equivalent level.Professional capability
All third parties engaged by the contractor involved in development, hosting, management, support, or processing of personal data must demonstrably work within an ISO/IEC 27001-certified information security management system.Professional capability
Technical · 1
For the processing of payment transactions, relevant PCI-DSS requirements must be met.Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
07Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9881×
2PinkRoccade Local Government B.V.SME9238×
3Bechtle direct B.V.SME9233×
4Maas International B.V.SME8824×
5Visma Circle B.V.SME8723×
6Visma Raet B.V.SME8722×
08Tender documents
Concept_Kerncompetenties_POS.pdfpdfMar 17, 2026 · 68 KB
De marktconsultatie.pdfpdfMar 17, 2026 · 40 KB
Concept_Marktconsultatie_POS.docxdocxMar 17, 2026 · 1167 KB
Beschrijving.pdfpdfMar 17, 2026 · 33 KB
Marktconsultatie.pdfpdfMar 17, 2026 · 28 KB
Concept_Prijsblad_POS.xlsxxlsxMar 17, 2026 · 22 KB
Concept_PvE_POS.pdfpdfMar 17, 2026 · 353 KB
09Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 17> Europese openbare aanbestedingsprocedure voor Storage Area Networking. De aanbestedingsstukken noemen een merk en geven aan dat
10Frequently asked questions
What is the scope of the requested POS solution?
The solution must comprise an integrated system for cash registers including card payment functionality, an app environment, a banqueting tool, narrowcasting, and reporting and dashboard tools for campus facilities.
Which integration possibilities are being considered for the banqueting tool?
For the banqueting tool, an end-to-end process is being considered, where integration with SAP S/4HANA and/or SAP Ariba is optionally possible, including support for internal cross-charging and reporting.
Which functionalities must the app environment support?
The app environment should focus on ordering and paying, promoting loyalty and communication, and providing adequate user management and privacy safeguards.
What requirements are imposed on the voucher functionality?
The system must provide functionality for creating and managing vouchers, using unique identification and issuance.
What is the purpose of this market consultation in relation to previous explorations?
This consultation builds upon the market exploration T186043 “POS (kassa/app) & Banqueting systeem 2027”, published in December 2025, to further test requirements and feasibility and to collect market input.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653