PlannedSuppliesMarktconsultatie
Market Consultation Electronic Lab Notebook
Leids Universitair Medisch Centrum (LUMC) · Marktconsultatie · 1 lots · 412526
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000 · Software and informati
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This is a market consultation for the procurement of an organization-wide Electronic Lab Notebook for the LUMC, intended for approximately 1500 to 2000 users. The goal is to collect information for a future EU procurement.
Supplies · Marktconsultatie · National procedure
CharacteristicsCPV 48SuppliesElectronic Lab NotebookSoftwareIlm
01What is being requested
Delivery of an organization-wide Electronic Lab Notebook (ELN) for approximately 1500–2000 users within the LUMC. The system must be suitable for various research fields and fully integrable with existing systems and analysis tools.
The Leids Universitair Medisch Centrum (LUMC) intends to conduct an EU procurement for an Electronic Lab Notebook. This market consultation serves to obtain information to specify the requirements as accurately as possible and to ensure they align with what the market can offer.
1Market Consultation Electronic Lab Notebook—
02Strategic insight
Strategic insight · AI analysis
<ul Ensure a solution that complies with strict audit trail and USPTO requirements for scientific integrity. Focus on interoperability by demonstrating how the system interfaces with specific tools such as GraphPad Prism and the mentioned Infoland systems. Emphasize user-friendliness through the 'minimal click' principle to meet the needs of researchers.
03Points of attention
Important · 8
Number of users: the system must be scalable for approximately 1500 to 2000 users.Important
Legislation: the ELN must comply with Dutch legislation, European legislation, and the GDPR directive.Important
USPTO requirements: the system must provide specific evidence for the conception and reduction to practice of an invention in accordance with USPTO requirements.Important
Data ownership: LUMC remains the owner of the data stored in the ELN at all times, even after the expiration of licenses.Important
Data storage: for a SaaS solution, the physical storage must be located within the territory of the European Union.Important
Interfaces: (custom) interfaces must be possible with Sample Navigator, Glims and iProva from Infoland.Important
Data migration: the system must support the transfer of data from an old ELN (including OneNote).Important
Availability: the service desk must be reachable on working days from 9.00 – 17.00 CET.Important
04Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
05Likely competitors
#Likely bidderFitWins
1Bechtle direct B.V.SME9333×
2Protinus IT B.V.SME9223×
3PQR B.V.SME8719×
4Mintlab B.V.SME8616×
5Topicus.Education B.V.SME8312×
6Dustin Netherlands B.V.SME7710×
06Tender documents
1. Marktconsultatiedocument LUMCpdfFeb 17, 2026 · 434 KB
TN572483 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260217122337pdfFeb 17, 2026 · 136 KB
3. Concept Programma van EisenpdfFeb 17, 2026 · 205 KB
2. Situatiebeschrijving_ELN_LUMCpdfFeb 17, 2026 · 111 KB
4. Marktconsultatie vragenlijst formulier - ELN - (bedrijfsnaam)xlsxFeb 17, 2026 · 21 KB
07Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 17> Europese openbare aanbestedingsprocedure voor Storage Area Networking. De aanbestedingsstukken noemen een merk en geven aan dat Advies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
08Frequently asked questions
Which laws and regulations must the Electronic Lab Notebook comply with?
The system must comply with Dutch and European legislation and the GDPR directive. Additionally, it must meet USPTO requirements, particularly for the evidence of the timing of an invention and the verification of the quality and integrity of research data.
What support for roles and workflows is required?
The ELN must support roles such as principal investigator, department head, administrator, and analyst with specific permissions. Workflows must be adjustable by authorized persons, for example, for the signing off of experiments by a group member.
How should the system handle templates and protocols?
The system must support the creation, storage, and reuse of different versions of standard templates, protocols, or Standard Operating Procedures (SOPs). These must be adjustable per experiment or be able to be created ad hoc.
What requirements apply to the storage and entry of data?
All file types must be storable, including images and graphs. The maximum file size must be adjustable. Additionally, the system must be able to automatically add a standard set of metadata to an experiment or project.
In which language must the system be available?
The Electronic Lab Notebook must be available in English.
Automatically compiled from the official tender data and documents.
09Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653