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ClosedServicesMarktconsultatie

Market Consultation Replacement of research ethical review tooling

Tilburg University · Marktconsultatie · 1 lots · 401275
Type
Services
72000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

This is a market consultation from Tilburg University regarding the replacement of the tooling for research ethical review processes.

Services · Marktconsultatie · National procedure

Complete timeline
Contracting authority
Tilburg University
Contract type
Services
Marktconsultatie
Estimated value
Estimate not published
Submission deadline
Ongoing
Scope
National
National procedure
Lots
1
1 lots
Main CPV code
72000000
Location
Netherlands
CharacteristicsCPV 72Services

01What is being requested

Market consultation for the replacement of the current systems supporting the research ethical review processes for Tilburg University.

Tilburg University intends to issue a public tender for the replacement of its current system supporting the research ethical review processes.

72000000Services
1Market Consultation Replacement of research ethical review tooling—

02Strategic insight

“
Strategic insight · AI analysis
During the consultation, focus on the configuration possibilities of the process flows without additional programming. Emphasize experience with the academic sector in Europe and the possibilities for data migration from the current system. Provide explicit insight into the hosting options and the vision on AI.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 3
The solution must support SURFconext (SAML / OpenID) for Single Sign-On.Important
It must be indicated to what extent (open) APIs are available for integration.Important
The university is inquiring about the feasibility of a go-live by 30 June 2026.Important

04Process & timeline

Deadline for receipt of responses
05/12/2025
Start implementation phase
Q2 2026
Go-live
vóór 30 juni 2026

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

06Likely competitors

#Likely bidderFitWins
1PQR B.V.SME9425×
2Bechtle direct B.V.SME9325×
3Protinus IT B.V.SME9232×
4Centric Netherlands B.V.SME9156×
5PinkRoccade Local Government B.V.SME9134×
6Afas Software B.V.SME9132×

07Tender documents

Market consultation document Replacement of research ethical review toolingpdfNov 14, 2025 · 166 KB
Annex B - Process model Ethics Review TO-BE 20250930pdfNov 14, 2025 · 169 KB
Annex A - Questionnaire and Answer FormdocxNov 14, 2025 · 35 KB
TN557414 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20251114100152pdfNov 14, 2025 · 4 KB

08Legal themes that may be relevant here

09Frequently asked questions

What is the purpose of this market consultation?
The market consultation serves as preparation for a future tender for the replacement of the current system supporting the ethical review processes within the research of Tilburg University.
What technical requirements are set for the solution?
The solution must possess minimum technical knowledge of research ethics processes and be adaptable to the federal standards of Tilburg University.
Which aspects of the software functionality are being investigated?
The investigation looks at the extent to which processes can be configured, whether the solution is a standalone product or part of a broader suite, and whether entered data can be reused in future workflows.
What is the intended timeline for implementation?
The intention is to start the implementation phase in the second quarter of 2026, with the goal of going live before 30 June 2026.
What information is requested regarding the cost structure?
Providers are asked to provide information about their pricing models, licensing structures, one-time implementation costs, and any recurring costs such as data storage.

Automatically compiled from the official tender data and documents.

10Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436