Location for REAIM 2023 conference
The Ministry of Foreign Affairs is seeking a provider for the rental of a conference location including technology, furnishings, catering, and hotel buyout for the international RE-AIM 2023 conference on 15–16 February 2023. The conference focuses on responsible artificial intelligence in the military domain and requires a location that meets high security and technical standards. The provider must deliver a fully equipped hall with audiovisual equipment, sound and lighting installations, a professional catering service, and a hotel arrangement for participants. Additionally, the location must comply with accessibility standards, provide sufficient parking, and offer logistical support for international delegations. The procedure is a negotiation without prior publication, meaning the provider will negotiate directly with the contracting authority regarding price and conditions. The assignment is of moderate complexity, given the combination of technical, logistical, and catering aspects, but the international context and security aspects increase the requirements for the provider.
Services · Onderhandeling zonder bekendmaking · European procedure
01What is being requested
The Ministry of Foreign Affairs is seeking a provider for the rental of a conference location including technology, furnishings, catering, and hotel buyout for the international RE-AIM 2023 conference on 15–16 February 2023. The conference focuses on responsible artificial intelligence in the military domain and requires a location that meets high security and technical standards. The provider must deliver a fully equipped hall with audiovisual equipment, sound and lighting installations, a professional catering service, and a hotel arrangement for participants. Additionally, the location must comply with accessibility standards, provide sufficient parking, and offer logistical support for international delegations. The procedure is a negotiation without prior publication, meaning the provider will negotiate directly with the contracting authority regarding price and conditions. The assignment is of moderate complexity, given the combination of technical, logistical, and catering aspects, but the international context and security aspects increase the requirements for the provider.
The service (rental of a conference location including technology, furnishings, catering, hotel buyout) is provided for the RE-AIM conference organized on 15 and 16 February 2023. This international conference focuses on Responsible AI (Artificial Intelligence) in the military domain.
02Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
03Value in context
04Likely competitors
05Legal themes that may be relevant here
06Frequently asked questions
Which services are provided within this assignment?
Automatically compiled from the official tender data and documents.
07Estimated value versus the market
€ 200K
€ 640K
€ 3,0 mln
Gegunde waarden in CPV 79 · diensten n=4949