OpenSuppliesEuropeanOpen
Delivery, management and maintenance of multifunctionals including Follow-me system”
Stichting Gereformeerd Voortgezet Onderwijs Oost-Nederland · Open · 1 lots · 425832
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100 · Printers and plotters
Estimated value
€ 1,40M
estimated
To deadline
16d
Jul 3, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
This EU procurement concerns the delivery, management and maintenance of 65 multifunctionals including a follow-me system for Scholengemeenschap Greijdanus and Florion. The contract will be awarded on the basis of the best price-quality ratio for a maximum duration of seven years.
Supplies · Open · European procedure
European
CharacteristicsCPV 30SuppliesEU tenderMFPmultifunctionalFollow-me
01What is being requested
Delivery, management and maintenance of 65 multifunctionals including a follow-me system and mobile printing system. The assignment includes a Framework Agreement with an initial term of five (5) years, with an option for a maximum of two (2) extensions of one (1) year each, for a maximum contract value of € 1,400,000.
In the context of its responsibility regarding lawful and transparent procurement of ‘Delivery, management and maintenance of multifunctionals’, the contracting authority wishes to enter into one Framework Agreement. It concerns a tender in one lot. The Framework Agreement is expected to commence on 01-10-2026. The objectives of this tender are: - the delivery of new, user-friendly, reliable and as maintenance-free multifunctionals as possible including a Follow-me system; - guaranteeing the continuity of service; - activities being carried out transparently and in accordance with agreement
1Delivery, management and maintenance of multifunctionals including Follow-me system”€1,400,000
02Strategic insight
Strategic insight · AI analysis
Ensure full compliance with the formal requirements and formats to prevent exclusion. Focus on the integral delivery of both the hardware and the follow-me printing system and the associated management services. Ensure that the suitability requirements and the Program of Requirements are fully covered in the initial submission.
03Points of attention
Important · 6
The bid may not contain any conditions or reservations.Important
Use exclusively the provided formats; changes to formats may lead to exclusion.Important
Bidders must unconditionally agree to the Program of Requirements.Important
All communication must take place exclusively via TenderNed.Important
Prices and rates must be stated excluding VAT in euros.Important
The bid must be legally signed by an authorized official (scan of pdf).Important
04Can I take part?
Technical — Comply with the Program of Requirements set by the contracting authority.
Financial — Comply with the suitability requirements described in chapter 6 (knock-out requirements).
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Best price-quality ratio (‘best PQR’)weight n/a
The award takes place on the basis of the best price-quality ratio, whereby the assessment is carried out using sub-award criteria as stated in paragraph 7.4.4.
07Value in context
€1,400,000
08Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100102×
2ARP Nederland B.V.SME100118×
3de Rolf groepUnknown10078×
4Konica Minolta Business Solutions Nederland B.V.SME10041×
5Lyreco Nederland BVSME10056×
6Odin Onderwijs B.V. h.o.d.n. CloudwiseSME99165×
09Tender documents
Bijlage 3 - Referentieformulier v1.0docxMay 21, 2026 · 47 KB
Bijlage 9 - Algemene Inkoopvoorwaarden FlorionpdfMay 21, 2026 · 208 KB
Bijlage 4 - Concept Raamovereenkomst Greijdanus v1.0pdfMay 21, 2026 · 362 KB
Leidraad Greijdanus EA MFP`s v1.0pdfMay 21, 2026 · 729 KB
Bijlage 13 - Milieucriteria reproductieapparatuurpdfMay 21, 2026 · 228 KB
Bijlage 11 - Prijzenformulier v1.0xlsxMay 21, 2026 · 43 KB
Bijlage 7 - Service Level Agreement v1.0pdfMay 21, 2026 · 529 KB
Bijlage 1 - Overzicht multifunctionals per locatiepdfMay 21, 2026 · 227 KB
TN591258 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260520143412pdfMay 21, 2026 · 204 KB
Bijlage 14 - Milieucriteria tonerspdfMay 21, 2026 · 189 KB
Bijlage 10 - Programma van Eisen v1.0pdfMay 21, 2026 · 386 KB
Bijlage 5 - Concept Raamovereenkomst Florion v1.0pdfMay 21, 2026 · 360 KB
10Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
11Frequently asked questions
What requirements must the delivered equipment meet?
Bidders must guarantee that they deliver brand-new equipment and resources at the start of and during the Framework Agreement. The equipment must be delivered ready for use, including installation.
Which brochures must be submitted with the bid?
Bidders must submit brochures for the multifunctional, the finishing unit (including the expanded variant) and the Follow-me software, including the payment or top-up system for students. The absence of a brochure may lead to exclusion.
How is the quality of the equipment and software assessed?
At latest one week after provisional award, the provisionally awarded bidder shall provide one multifunctional including a finishing unit free of charge for an acceptance test. During this test, it must be demonstrated that the equipment and software meet the stated quality and technical requirements.
What are the specific requirements for the Follow-me system?
The assignment includes the delivery of multifunctionals including a working Follow-me system. The associated software must be equipped with a payment or top-up system for students.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
€ 1,4 mln
Gegunde waarden in CPV 30 · leveringen n=1263