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ClosedSuppliesEuropeanOpen

Supply of hot and cold beverage vending machines

Gemeente Dronten · Open · 396135
Type
Supplies
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This European procurement concerns the supply and maintenance of hot and cold beverage vending machines for the Municipality of Dronten via operational lease. The assignment has an initial term of five years with an emphasis on quality, service, and sustainability.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Dronten
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
Single contract
Main CPV code
—
Location
Netherlands
CharacteristicsCPVSuppliesEU tender

01What is being requested

Supply of hot and cold beverage vending machines based on operational lease for two locations. The assignment includes the rental, placement, installation, annual maintenance, and the supply of ingredients and consumables for a period of five years.

The agreement for the supply of hot and cold beverage vending machines with the current Contractor is expiring. Aims of this European public procurement is to select and contract one (1) Bidder for the supply of hot beverage vending machines. In doing so, the municipality strives for a provision that represents optimal quality and service. Achieving satisfied users is a key starting point.

Supplies

02Strategic insight

“
Strategic insight · AI analysis
Focus strongly on the quality score as this accounts for 60 points. Ensure a complete response to all quality criteria and provide the required supporting documents such as the Chamber of Commerce (KvK) extract. Take the taste test into account as part of the award process.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
Submitting an incomplete bid may lead to exclusion.Important
It is not permitted to submit variants.Important
Bidders must report inaccuracies or ambiguities in documents during the question period.Important
The taste test is a specific component for the provisionally awarded bidder.Important
All communication must take place via the messaging module of TenderNed.Important

04Can I take part?

Other · 1
Registration in the commercial and professional registerOther
Technical · 2
ReferencesTechnical
Quality assuranceTechnical
Financial · 1
InsuranceFinancial

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Sub-award criterion quality60 punten

Assessment based on the quality components.

Sub-award criterion price40 punten

Assessment based on the bid amount.

07Process & timeline

Publication, start of tender period
8 oktober 2025
Closing date for questions 1st Memorandum of Clarification
17 oktober 2025, 16:00 uur
Sending 1st Memorandum of Clarification
23 oktober 2025
Closing date for questions 2nd Memorandum of Clarification
30 oktober 2025, 12:00 uur
Sending 2nd Memorandum of Clarification
4 november 2025
Closing date for submission of Bids
18 november 2025, 12:00 uur
Sending notice of intended award decision
4 december 2025
Taste test for provisionally awarded Bidder
15 t/m 19 december 2025
Appeal period
5 t/m 29 december 2025
Sending notice of final award
30 december 2025
Implementation period
Januari en februari 2026
Effective date of Agreement
1 maart 2026

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Overwijk Koffiesystemen potentialUnknown400×
2Overwijk Koffiesystemen West-Nederland B.V. potentialSME400×
3Overwijk Koffiesystemen Noord-Nederland B.V. potentialSME400×
4Van Krieken Koffieservice B.V. potentialSME400×
5Koffiebranderij J.W. Hesselink en Zn. B.V. potentialSME400×
6Maas International B.V. potentialSME400×

10Tender documents

TN538526 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251114095601pdfNov 14, 2025 · 8 KB
Bijlage 3.2 - Programma van EisenpdfNov 14, 2025 · 248 KB
Bijlage 10.1 - Uitleg smaaktestpdfNov 14, 2025 · 166 KB
Beschrijvend document, versie 0.2pdfNov 14, 2025 · 389 KB
Bijlage 10.1 - Uitleg smaaktestpdfNov 14, 2025 · 166 KB
2e Nota van Inlichtingen Leveren van warme en koude drankenautomatenpdfNov 14, 2025 · 72 KB
Bijlage 3.1 - Programma van EisenpdfOct 23, 2025 · 243 KB
1e Nota van Inlichtingen Leveren van warme en koude drankenautomatenpdfOct 23, 2025 · 217 KB
Beschrijvend document, versie 0.1pdfOct 23, 2025 · 398 KB
Bijlage 5.1 - (Concept) OvereenkomstpdfOct 23, 2025 · 285 KB
Bijlage 4.1 - PrijzenbladxlsxOct 23, 2025 · 599 KB
Bijlage 11 - Standen automatenpdfOct 9, 2025 · 63 KB

11Legal themes that may be relevant here

12Frequently asked questions

Is the use of refurbished machines permitted for the supply of the beverage vending machines?
No, the contracting authority does not agree to the use of refurbished machines. The equipment must be new.
How is the price of the ingredients determined in the agreement?
The bidder assumes the price level at the time of submission (18 November 2025). The prices of the ingredients remain fixed until 28 February 2027. After that, one adjustment per year may take place.
What is the purpose of this procurement for the Municipality of Dronten?
The purpose is to select and contract one (1) bidder for the supply of hot beverage vending machines, with a focus on optimal quality, service, and achieving satisfied users.

Automatically compiled from the official tender data and documents.