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National - Organizing SAP configuration data

ProRail B.V. · Open · 1 lots · 425260
Type
Services
72310000 · Data processing servic
Estimated value
Not published
To deadline
15d
Jul 6, 2026 · 12:00
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

ProRail is seeking a party via a framework agreement for three years to organize SAP configuration data for a maximum amount of 4 million euros. The award will take place based on price, quality of personnel, continuity, and knowledge anchoring.

Services · Open · National procedure

2 exclusion groundsComplete timeline
Contracting authority
ProRail B.V.
Utrecht
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
July 6, 2026
12:00
Scope
National
National procedure
Lots
1
1 lots
Main CPV code
72310000
Data processing services
Location
Utrecht, Utrecht
CharacteristicsCPV 72ServicesSAPConfiguration dataData management

01What is being requested

The organizing of the SAP configuration data via an exclusive framework agreement with a fixed term of 3 years. The maximum value of the agreement is € 4,000,000.00, with an expected annual procurement of 9,750 hours.

The scope of this tender concerns support for (further) organizing the SAP configuration data within ProRail.

72310000Services
1National - Organizing SAP configuration data—

02Strategic insight

“
Strategic insight · AI analysis
<ul Ensure a very strong substantiation of the quality criteria, particularly regarding personnel, continuity, and knowledge anchoring, as price is only one of the four sub-award criteria. Ensure that the references exactly meet the minimum contract value of € 50,000.00 and are provided with a certificate of good performance from the primary client. Take into account the long lead time for requesting required supporting documents such as the Tender Conduct Declaration and statements from the Tax and Customs Administration (Belastingdienst).
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
The deadline for submission is a fatal deadline.Important
Bids submitted too late or in a manner other than prescribed will not be assessed.Important
Alternative bids are not permitted.Important
Statements containing inaccuracies may lead to exclusion.Important
Communication with ProRail regarding the tender must take place exclusively via TenderNed.Important
Bidders may not communicate with third parties about the object of the tender without prior written permission from ProRail.Important

04Can I take part?

Exclusion ground · 2
No application of mandatory or optional grounds for exclusion as stated in art. 2.86 and article 2.87 of the Public Procurement Act 2012 (Aanbestedingswet 2012).Exclusion ground
If the Self-Declaration(s) Sanctions Package Russia indicate that ProRail is prohibited from awarding the contract to the Bidder(s) on the basis of Regulation EU/833/2014, exclusion will follow.Exclusion ground
Technical · 3
One (1) reference with demonstrable experience in analyzing the data consistency of configuration data and applying data enrichment in an SAP system with a minimum contract value of € 50,000.00.Technical
One (1) reference with demonstrable experience in combining different types of data (at least physical, schematic, and geographic) data so that integrated data is created, with a minimum contract value of € 50,000.00.Technical
One (1) reference with demonstrable experience in data warehousing in a complex ICT architecture environment.Technical

05Exclusion grounds

Exclusion grounds (2)
  • No application of mandatory or optional grounds for exclusion as stated in art. 2.86 and article 2.87 of the Public Procurement Act 2012 (Aanbestedingswet 2012).
  • If the Self-Declaration(s) Sanctions Package Russia indicate that ProRail is prohibited from awarding the contract to the Bidder(s) on the basis of Regulation EU/833/2014, exclusion will follow.

06Award criteria

Sub-award criterion 2 – Quality of offered personnelweight n/a

Assessment of the quality of the personnel offered for the assignment.

Sub-award criterion 3 – Continuity of serviceweight n/a

Assessment of the continuity of the service provision.

Sub-award criterion 4 – Sustainable knowledge anchoring and independent continuationweight n/a

Assessment of the manner in which knowledge is anchored and independent continuation is guaranteed.

Sub-award criterion 1 - Bid amountweight n/a

Assessment of the submitted bid amount.

07Process & timeline

Publication
15-5-2026
Deadline for submitting questions regarding the answers of Memorandum of Clarification 1
26-5-2026 om 12:00 uur
Publication of Memorandum of Clarification 1
3-6-2026
Deadline for submitting questions regarding the final Memorandum of Clarification
15-6-2026 om 12:00 uur
Publication of the final Memorandum of Clarification
24-6-2026
Deadline for submission of tenders
6-7-2026 om 12:00 uur
Award decision
28-7-2026
Award
18-8-2028
Expected signing of agreement
24-8-2026
Expected operational start of agreement
1-9-2026

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Capgemini Nederland BV - OverallSME9224×
2Afas Software B.V.SME9132×
3Bechtle direct B.V.SME8925×
4PinkRoccade Local Government B.V.SME8834×
5COMPAREX Nederland B.V.SME8730×
6PQR B.V.SME8625×

10Tender documents

Annex 5.1 Aanbiedingsbegroting SAP-configuratiedata op orde brengen v1.0xlsxMay 17, 2026 · 37 KB
Bijlage 8 - Raamovereenkomst Diensten SAP-configuratiedata v1.0pdfMay 17, 2026 · 537 KB
Aanbestedingsleidraad SAP-configuratiedata op orde brengen v1.0pdfMay 17, 2026 · 417 KB
uea_586452_20260513151314pdfMay 17, 2026 · 575 KB
Annex 3 - Vraagspecificatie SAP-configuratiedata op orde brengen v1.0pdfMay 17, 2026 · 316 KB
Bijlage 8.1 - Dataparagraaf SAP-configuratiedata op orde brengen v1.0pdfMay 17, 2026 · 189 KB
Bijlage 8.2 - Gegevensleveringsovereenkomst (GLO) SAP-configuratiedata op orde brengen - bijlage bij Dataparagraaf v1.0pdfMay 17, 2026 · 264 KB
Bijlage 1 - Checklist in te dienen documentendocxMay 17, 2026 · 33 KB
Bijlage 5 - Verklaring beroep op derdendocxMay 17, 2026 · 30 KB
TN586452 - EFE3 Vrijwillige aankondiging van een opdracht 20260515150348pdfMay 17, 2026 · 199 KB
Annex 4.1 - Kennismatrix t.b.v. subgunningscriterium 2 v1.0xlsxMay 17, 2026 · 25 KB
Annex 2 - Inkoopvoorwaarden 2017 van ProRail BVpdfMay 17, 2026 · 471 KB

11Legal themes that may be relevant here

12Frequently asked questions

How is the expertise of the deployed consultants assessed?
The expertise of the consultants is tested via the knowledge matrix (Annex 4.1). Bidders must possess qualified SAP consultants with demonstrable experience in configuration data management.
Which information security requirements must be met?
Bidders must comply with the specific information security requirements for SAP suppliers, as laid down in Annex 3.1.
Which specific statements are mandatory for a valid bid?
A complete bid requires, among other things, the Self-Declaration Sanctions Package Russia (Annex 7) and a signed statement for compliance with the Data Paragraph and Data Provision Agreement (GLO).
What experience is expected from the bidder?
Bidders must have demonstrable SAP expertise in the field of configuration data management and experience with similar assignments at large organizations with complex SAP environments.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436