AwardedServicesEuropeanOpen
National - Functional & Technical application management Video Management System (VMS)
ProRail B.V. · Open · 1 lots · 394273
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72510000
Estimated value
€ 25M
awarded
To deadline
Ongoing
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
ProRail is looking for a system integrator for the national management, maintenance, and further development of the Video Management System (VMS) based on Genetec via a framework agreement.
Services · Open · European procedure
European2 exclusion groundsComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The assignment concerns the provision of system integration services for the management, maintenance, and further development of the Video Management System (VMS) landscape. The framework agreement has a fixed term of 4 years with two options of 2 years, with a maximum value of € 25,270,000 excl. VAT.
ProRail requires a system integrator responsible for the management, maintenance, and further development of the Video Management System (VMS) landscape within the ProRail chain.
1National - Functional & Technical application management Video Management System (VMS)—
02Outcome
Awarded
Bosch Energy and Building Solutions B.V.
Award value
€25,270,000
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Ensure a timely extract and the required certificate of good conduct due to the long processing times for applications. Check whether the signatory is correctly registered in the commercial register to prevent exclusion. Submit all documents completely via the correct steps in TenderNed to ensure that the bid is accepted.
04Points of attention
Important · 6
The deadline for submission is a fatal deadline.Important
All correspondence must take place via the Messages module in TenderNed.Important
Bidders must possess an eHerkenning tool with reliability level 2.Important
Signatories must demonstrate their authority to represent via an extract from the commercial register or power of attorney.Important
It is not permitted to make alternative bids.Important
Communication with third parties regarding the object is prohibited without prior written consent.Important
05Can I take part?
Exclusion ground · 2
Compliance with all mandatory and optional grounds for exclusion as stated in art. 2.86 and article 2.87 of the Aanbestedingswet 2012.Exclusion ground
Own Declaration Sanctions Package Russia (Annex 7) in accordance with Regulation EU/833/2014.Exclusion ground
Financial · 1
Statement of payment behavior regarding compliance with tax obligations from the Belastingdienst (not older than 6 months).Financial
Technical · 2
Certificate of good conduct for procurement (not older than 2 years).Technical
Extract from the commercial register (not older than 6 months) proving the signatory is authorized.Technical
06Exclusion grounds
Exclusion grounds (2)
- Compliance with all mandatory and optional grounds for exclusion as stated in art. 2.86 and article 2.87 of the Aanbestedingswet 2012.
- Own Declaration Sanctions Package Russia (Annex 7) in accordance with Regulation EU/833/2014.
07Award criteria
Sub-award criterionweight n/a
Sub-award criterion (SG1) - Bid amountweight n/a
Assessment of the bid amount.
08Process & timeline
Publication
25 september 2025
Deadline for submitting questions Memorandum of Information 1
9 oktober 2025
Publication Memorandum of Information 1
16 oktober 2025
Deadline for submitting questions Memorandum of Information 2
23 oktober 2025
Publication Memorandum of Information 2
30 oktober 2025
Deadline for Submission
12 november 2025
(Provisional) Award Decision
16 december 2025
Final Award
5 januari 2026
Expected signing of agreement
13 januari 2026
Expected operational start of agreement
1 februari 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Centric Netherlands B.V.SME9056×
2Afas Software B.V.SME8732×
3Conclusion B.V.SME8718×
4Uno Automatiseringdiensten B.V.SME8515×
5KPN B.V.SME8527×
6Bechtle direct B.V.SME8425×
11Tender documents
TN540113 - EF30 Aankondiging gegunde opdracht - sectorale richtlijn, standaardregeling 20260216112359pdfFeb 17, 2026 · 142 KB
Bijlage 2. Nota van inlichtingen (2) - 20251030xlsxOct 30, 2025 · 30 KB
Bijlage 8. (CONCEPT) Raamovereenkomst - System Integrator Video Management v1.2pdfOct 16, 2025 · 505 KB
Bijlage 2. Nota van inlichtingen 20251016xlsxOct 16, 2025 · 30 KB
Bijlage 9. Verwerkersovereenkomst ProRail System IntegratorpdfOct 2, 2025 · 343 KB
Annex 3. Vraagspecificatie - Programma van EisenpdfSep 27, 2025 · 303 KB
Bijlage 1. Checklist in te dienen documenten EApdfSep 27, 2025 · 137 KB
Bijlage 5. Verklaring beroep op derdendocxSep 27, 2025 · 30 KB
Annex 5.1 AanbiedingsbegrotingxlsxSep 27, 2025 · 38 KB
Bijlage 3. Format voor individuele inlichtingenxlsxSep 27, 2025 · 24 KB
Bijlage 7. Eigen Verklaring Sanctiepakket RuslanddocxSep 27, 2025 · 31 KB
Annex 5. InschrijvingsformulierdocxSep 27, 2025 · 37 KB
12Legal themes that may be relevant here
Advies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheldAdvies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 440> Meervoudig onderhandse aanbestedingsprocedure voor een (concessie)opdracht voor diensten voor het beschikbaar stellen, plaatsen,Advies 307> Renovatie tunnel op basis van Design, Build & Maintain-contract. Als er paritair opgestelde voorwaarden zijn, mogen op grond van
13Frequently asked questions
What is the subject of the framework agreement?
The framework agreement concerns the provision of services by a system integrator for the management, maintenance, and further development of the Video Management System (VMS) landscape within the ProRail chain.
On which legal conditions is the framework agreement based?
The framework agreement for the system integrator (services) is based on the ARBIT-2022 conditions.
What is the scope of the assignment for the system integrator?
The assignment includes responsibility for the management, maintenance, and further development of the Video Management System (VMS) landscape within the ProRail chain.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436