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Office supplies

Gemeente Almere · Open · 1 lots · 419165
Type
Supplies
30192000 · Office supplies
Estimated value
€ 748K
estimated
To deadline
9d
Jun 25, 2026 · 13:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Gemeente Almere is looking for a supplier for a framework agreement for office supplies for a maximum period of 6 years. The award will take place on the basis of the best price-quality ratio.

Supplies · Open · European procedure

Sustainability countsEuropeanComplete timeline
Contracting authority
Gemeente Almere
Contract type
Supplies
Open
Estimated value
€747,541
estimated value
Submission deadline
June 25, 2026
13:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
30192000
Office supplies
Location
Netherlands
CharacteristicsCPV 30SuppliesEU tenderGreen / SPPOffice supplies

01What is being requested

Supply of office supplies via a framework agreement with an initial duration of four (4) years and two (2) options of one (1) year. The total contract value shall not exceed the maximum amount of € 747,541.00 during the term.

With this tender, the municipality aims to organize the supply of office supplies in a reliable, flexible, and efficient manner. The agreement must contribute to stable service provision, manageable costs, and efficient support of the municipal business operations.

30192000€ 748KSupplies
1Office supplies€747,541

02Strategic insight

“
Strategic insight · AI analysis
Focus on the best price-quality ratio, where the weighting between price and quality is between 40% and 60%. Ensure strong substantiation regarding sustainability (circular, biobased, and climate) and Social Return. Take into account the logistical requirements regarding the Zero emission zones in the Almere region.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 7
The bid has a standstill period of 6 months.Important
A waiting room construction (wachtkamerconstructie) applies for the second ranked party.Important
The contractor must take into account Zero emission zones in Almere as of 1 January 2028.Important
A Social Return requirement of 5% of the total contract sum (excl. VAT) applies.Important
Documents must be legally signed (eHerkenning level 3 or scanned paper).Important
Bidders must ask questions anonymously via TenderNed.Important
General terms and conditions of bidders are expressly rejected.Important

04Can I take part?

Financial · 1
Professional liability insuranceFinancial
Technical · 4
Dutch languageTechnical
CertificationTechnical
Environmental management measuresTechnical
Core competenciesTechnical
Professional capability · 1
Registration in trade register or professional registerProfessional capability
Other · 1
Unconditional declaration of agreement to procurement documentsOther

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

qualityweight n/a

Sub-award criterion: quality.

priceweight n/a

Sub-award criterion: price.

best price-quality ratio(40-60)

The municipality uses the best price-quality ratio as the award criterion.

07Process & timeline

Dispatch of announcement
8 april 2026
Closing date for receipt of questions for the 1st Memorandum of Information (NvI)
23 april 2026; 13:00 uur
Expected dispatch date 1st NvI
13 mei 2026
Closing date for receipt of questions following 1st NvI, second round
28 mei 2026; 13:00 uur
Expected dispatch date 2nd NvI
10 juni 2026
Closing date for submitting a bid
25 juni 2026; 13:00 uur
Intended award decision
10 september 2026
End of objection period
30 september 2026
Implementation
1 oktober - 31 oktober 2026
Commencement date of agreement
1 november 2026

08Value in context

€747,541

09Likely competitors

#Likely bidderFitWins
1Lyreco Nederland BVSME10056×
2Dustin Netherlands B.V.SME100109×
3Bechtle direct B.V.SME10085×
4Canon Nederland N.V.SME98100×
5ARP Nederland B.V.SME98118×
6Office Centre B.V.SME948×

10Tender documents

Bijlagen_KantoorbenodigdhedenzipApr 9, 2026 · 4687 KB
TN581161 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260408124355pdfApr 9, 2026 · 213 KB
Offerteaanvraag EA-O KantoorbenodigdhedenpdfApr 9, 2026 · 1037 KB

11Legal themes that may be relevant here

12Frequently asked questions

Which sustainability requirements apply to this assignment?
The assignment contains requirements in the field of Socially Responsible Procurement (MVOI), including social return, zero emission zones, climate (in accordance with PvE § 6.1) and circular and biobased products (in accordance with PvE § 6.2).
Which quality requirements must the office supplies meet?
The stock of office supplies must comply with EU and Dutch regulations. In addition, the supplier must provide documentation that guarantees the reliability and quality of the delivery.
What are the requirements for a valid bid?
A bid must be complete, cost-effective, and include a quality guarantee component. In addition, an unconditional declaration of agreement to the procurement documents and confirmation of the contract conditions is required.
On which criteria will the contract be awarded?
The award will take place on the basis of price and quality, whereby price and quality are used as sub-award criteria.
What financial suitability requirements apply to the bidder?
Bidders must meet requirements regarding financial-economic capacity, including demonstrating insurance for professional liability.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
€ 748K

Gegunde waarden in CPV 30 · leveringen n=1263