OpenServicesEuropeanSME-friendlyOpen
Hiring of Exam Support Staff and Related Services
Vrije Universiteit Amsterdam · Open · 2 lots · 412551
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79620000 · Services for the provi
Estimated value
Not published
To deadline
-67d
Apr 9, 2026 · 12:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Promising — consider biddingconfidence high
Vrije Universiteit Amsterdam is seeking a main supplier and a sub-supplier via two lots for the hiring of exam support staff for a maximum period of four years. The award takes place on the basis of the best price-quality ratio, where quality accounts for 70%.
Services · Open · European procedure · SME-friendly
SME-friendlyEuropean1 exclusion groundsComplete timeline
CharacteristicsCPV 79ServicesSME-friendlyEU tender
01What is being requested
Hiring of Exam support staff and related services divided into two lots (Main supplier and Sub-supplier) for an initial term of two (2) years with options until July 31, 2030. The assignment includes management, planning, recruitment, and delivery of various roles such as invigilators, block heads, and team leaders for both central and decentralized exams.
The assignment concerns the hiring of exam support staff and related services for the VU. The assignment is split into two lots, namely: - Lot 1: Main supplier - Lot 2: Sub-supplier
1Lot 1: Main supplier—
2Lot 2: Sub-supplier—
02Breakdown by lot
Per-lot values not published — bars show only the lot breakdown.
03Strategic insight
Strategic insight · AI analysis
<ul Focus on the quality score, as this carries the heaviest weight in the award at 70%. If you wish to bid on both lots, be alert to the allocation order and use the preference option in Annex 4 if Lot 2 is your priority. Ensure a full substantiation of the management function and quality control, especially for the role of Main supplier on Lot 1.
04Points of attention
Important · 6
Waiting room agreement: the number 2 in the ranking enters a waiting room without financial compensation.Important
Lot allocation: when bidding for both lots, if there is a best price-quality ratio on both lots, only one lot will be awarded (order P1 -> P2, unless otherwise indicated).Important
No variants: variants are not permitted for both lots.Important
Bidding under conditions: it is not permitted to bid under conditions.Important
Document changes: it is not permitted to change or supplement the texts or layouts of the procurement documents.Important
Validity period: the bid is valid for at least 90 days after the deadline for submission.Important
05Can I take part?
Financial · 1
Financial and economic standingFinancial
Professional capability · 1
Professional abilityProfessional capability
Technical · 2
Technical ability or professional competenceTechnical
Quality assuranceTechnical
Exclusion ground · 1
No Russian involvementExclusion ground
06Exclusion grounds
Exclusion grounds (1)
- No Russian involvement
07Award criteria weighting
Quality 70%Price 30%
Homogeneous unit (%) · sum 100% · gate passed
08Process & timeline
Publication of assignment and procurement documents on www.TenderNed.nl
17 februari 2026
Submission of questions for the 1st round of the Memorandum of Clarification
5 maart 2026
Sending 1st Memorandum of Clarification
12 maart 2026
Submission of questions for the final round of the Memorandum of Clarification
19 maart 2026
Sending final Memorandum of Clarification
26 maart 2026
Closing date for submission of Bid
9 april 2026
Assessment of the Bids
9 april – 7 mei 2026
Interviews (only for Lot 1: Main supplier)
11 en 13 mei 2026
Sending provisional award and rejection letters
1 juni 2026
Final award
22 juni 2026
Contract start date
15 augustus 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
10Likely competitors
#Likely bidderFitWins
1Randstad Uitzendbureau b.v.SME100135×
2Tempo Team Group B.V.SME10066×
3Randstad Nederland B.V.SME10036×
4Actief Werkt! UitzendbureauUnknown10021×
5Driessen B.V.SME9997×
6Eiffel B.V.SME9953×
11Tender documents
Bijlage 8a - Tariefbladen Hoofdleverancier (perceel 1)xlsxFeb 18, 2026 · 306 KB
Bijlage 8b - Tariefbladen Deelleverancier (perceel 2)xlsxFeb 18, 2026 · 143 KB
Bijlage 5 - ConceptovereenkomstpdfFeb 18, 2026 · 835 KB
Offerteaanvraag EA Tentamenondersteuning - H1-3pdfFeb 18, 2026 · 1688 KB
Bijlage 7 - Conceptovereenkomst WachtkamerconstructiepdfFeb 18, 2026 · 741 KB
Bijlage 12 - Voorbeeld planningsuitvraag Centraal georganiseerde TentamenspdfFeb 18, 2026 · 946 KB
Bijlage 3 - Verklaring geen Russische betrokkenheiddocxFeb 18, 2026 · 72 KB
Bijlage 2b - Referentieopdrachten Deelleverancier (perceel 2)docxFeb 18, 2026 · 31 KB
Bijlage 13 - Standaard uitvraag gelijkwaardige beloning ABU-NBBU voor NU 20251112pdfFeb 18, 2026 · 610 KB
TN572525 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260217142803pdfFeb 18, 2026 · 149 KB
uea_572525_20260217134005pdfFeb 18, 2026 · 339 KB
Bijlage 4 - PerceeltoewijzingdocxFeb 18, 2026 · 29 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verpAdvies 94> Zijn de aanbestedende scholen die onder een "koepelinstantie" ressorteren, als zelfstandige aanbestedende diensten te beschouwenAdvies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst d
13Frequently asked questions
To which specific compliance requirements must the hiring of personnel adhere?
The hiring of exam support staff must be compliant with the VU-CAO and the global 'no Russian ties' handbook. Submitting a Declaration of no Russian involvement (Annex 3) is a mandatory selection requirement.
What are the most important quality aspects for the execution of the assignment?
The contracting authority assesses the capacity to maintain the customer-oriented service level of the current VU programs, the presence of an operational plan that meets quality and compliance standards, and the ability to hire personnel in a timely manner according to specifications.
How is the division of tasks between the two lots arranged?
The Main supplier (lot 1) provides exam support staff and coordinates the planning and delivery for all centrally and decentrally coordinated exams, including those for the Sub-supplier. The Sub-supplier (lot 2) provides a portion of the support staff for centrally coordinated exams under the supervision of the Main supplier.
On which components is the quality of the bid assessed?
The assessment of quality takes place through various steps, in which the sub-criteria implementation, continuity & quality, and efficient and transparent management and cooperation are central.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
deze opdracht
Gegunde waarden in CPV 79 · diensten n=4949