OpenSuppliesEuropeanOpen
Rental of envelope inserting machines including software and maintenance for the Openbaar Ministerie
Openbaar Ministerie · Open · 1 lots · 425020
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30131100 · Paper or envelope fold
Estimated value
Not published
To deadline
21d
Jul 6, 2026 · 12:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
The assignment concerns the rental of two envelope inserting machines including software and maintenance for the Openbaar Ministerie in Utrecht. The duration of the agreement is a maximum of five years and six months.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderenvelope inserting machineenvelope printer
01What is being requested
Rental of two envelope inserting machines including envelope printers, software and maintenance (preventive, corrective, and adaptive) for the Centraal Verzendhuis OM in Utrecht. The assignment includes a startup phase of a maximum of three months, an operational phase of 5 years and an exit phase of a maximum of three months.
The objective is to conclude an agreement with one (1) contractor for the lease (delivery, installation, ready-to-use setup, and preventive, corrective, and adaptive maintenance) of two envelope inserting machines with envelope printers, including associated software and licenses, for the benefit of the Centraal Verzendhuis OM in Utrecht.
1Rental of envelope inserting machines including software and maintenance for the Openbaar Ministerie—
02Strategic insight
Strategic insight · AI analysis
<ul Focus on the price-quality ratio as the award will take place on the basis of the EMVI. Ensure that the offered software fully complies with the on-premise requirement (no cloud). Take into account the option for volume expansion of approximately 6,000,000 extra clicks per year.
03Points of attention
Important · 5
The software must not use a cloud environment.Important
The envelope printer is an inseparable part of the envelope inserting machine.Important
Delivery and maintenance are carried out on the basis of operational lease.Important
The submission of variants is not permitted.Important
The software must be able to verify and sort the accuracy of addresses (domestic/international).Important
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Award criteria
Economically most advantageous Tender (EMVI)weight n/a
The economically most advantageous Tender is determined on the basis of the best price-quality ratio.
Sub-award criterion Qualityweight n/a
Assessment of the quality of the delivery.
Sub-award criterion Priceweight n/a
Assessment of the price of the delivery.
06Process & timeline
Date of Publication on TenderNed
13 mei 2026
Deadline for submitting questions
27 mei 2026, tot 12.00 uur
Deadline for answering submitted questions (Nota van Inlichtingen 1)
10 juni 2026
Deadline for submitting questions (second round of questions)
17 juni 2026, tot 12.00 uur
Deadline for answering submitted questions (Nota van Inlichtingen 2)
24 juni 2026
Final submission deadline Tender
6 juli 2026, tot 12.00 uur
Opening of Tenders
6 juli 2026, na 12.00 uur
Intended date of communication of award decision
24 augustus 2026
Intended commencement date of Agreement
14 september 2026
Start of implementation period
1 oktober 2026
Delivery / services fully operational in accordance with Agreement terms
1 januari 2027
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
08Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME99118×
3Dustin Netherlands B.V.SME97109×
4Bechtle direct B.V.SME9785×
5Odin Onderwijs B.V. h.o.d.n. CloudwiseSME96165×
6Lyreco Nederland BVSME9656×
09Tender documents
Bijlage 6a ARIV-2026pdfMay 15, 2026 · 192 KB
uea_589572_20260512102447pdfMay 15, 2026 · 555 KB
Bijlage 4 PvE Huur Couverteermachines t.b.v. het OM - 7198523 -v1.0pdfMay 15, 2026 · 415 KB
Bijlage 7 Factuurvereisten - 7198523pdfMay 15, 2026 · 465 KB
Beschrijvend document Huur Couverteermachines t.b.v. het OM - 7198523 - v1.0pdfMay 15, 2026 · 728 KB
Bijlage 6 Modelovereenkomst Huur Couverteermachines t.b.v. het OM - 7198523 - v1.0pdfMay 15, 2026 · 173 KB
Bijlage 3 Specificatie referentieopdracht - 7198523docxMay 15, 2026 · 71 KB
Bijlage 5 Prijsopgavetabel Huur Couverteermachines t.b.v. het OM - 7198523xlsxMay 15, 2026 · 20 KB
TN589572 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260513140846pdfMay 15, 2026 · 205 KB
Bijlage 1 Inschrijfformulier Huur Couverteermachines t.b.v. het OM - 7198523docxMay 15, 2026 · 82 KB
10Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
11Frequently asked questions
What is the scope of the requested lease agreement?
The assignment includes the lease of two envelope inserting machines with envelope printers, including the associated software and licenses. This also includes full installation, ready-to-use setup, and the provision of preventive, corrective, and adaptive maintenance.
Which suitability requirements must bidders meet?
Bidders must have demonstrable experience in the delivery of two or more envelope inserting machines for public institutions. In addition, technical capacity for maintenance, updates, and software support, financial stability, and the provision of references from similar projects are required.
What requirements are placed on the software and operational availability?
The contractor must provide the necessary software licenses and comply with the licensing terms. The machines must be fully installed and delivered ready-to-use for immediate operational use.
Which forms of maintenance are included in the assignment?
The agreement provides for a total service whereby both preventive, corrective, and adaptive maintenance is offered for the envelope inserting machines and the associated software.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263