Historisch Centrum Overijssel - Announcement of voluntary transparency Digital management of historical collections
Historisch Centrum Overijssel (HCO) has entered into an agreement with Mais-Flexis for a digital management solution for archives and historical documents. The software supports the core task of HCO, which manages archives for the municipalities of Zwolle and Deventer and the province of Overijssel. The procurement falls under Article 2.32 paragraph 1 sub b of the Aanbestedingswet 2012 and is a negotiated procedure without prior publication. Following a thorough evaluation, HCO has determined that Mais-Flexis is the only system on the market that meets all functional, technical, and legal requirements. The agreement concerns a service contract for software licenses, implementation, maintenance, training, and support. The focus lies on digital archiving, data security, user-friendliness, and scalability. The procurement is aimed at a long-term collaboration with a proven supplier.
Services · Onderhandeling zonder bekendmaking · European procedure
01What is being requested
Historisch Centrum Overijssel (HCO) has entered into an agreement with Mais-Flexis for a digital management solution for archives and historical documents. The software supports the core task of HCO, which manages archives for the municipalities of Zwolle and Deventer and the province of Overijssel. The procurement falls under Article 2.32 paragraph 1 sub b of the Aanbestedingswet 2012 and is a negotiated procedure without prior publication. Following a thorough evaluation, HCO has determined that Mais-Flexis is the only system on the market that meets all functional, technical, and legal requirements. The agreement concerns a service contract for software licenses, implementation, maintenance, training, and support. The focus lies on digital archiving, data security, user-friendliness, and scalability. The procurement is aimed at a long-term collaboration with a proven supplier.
Based on Article 2.32 paragraph 1 sub b under 2o of the Aanbestedingswet 2012, Collectie Overijssel is entering into an agreement with Mais-Flexis for the supply of software for the purpose of managing the archive and historical documents as managed by Collectie Overijssel. Collectie Overijssel manages archives and historical documents for the municipality of Zwolle, the municipality of Deventer, and the Province of Overijssel. Managing this collection is the core task of Collectie Overijssel. To perform this core task, Collectie Overijssel uses software from Mais-Flexis. After extensive rese
02Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
03Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
04Likely competitors
05Legal themes that may be relevant here
06Frequently asked questions
What is the objective of this assignment?
What does the agreement for the digital management solution include?
Why was a specific supplier chosen?
What are the main focus points of the software solution?
Automatically compiled from the official tender data and documents.
07Estimated value versus the market
€ 327K
€ 800K
€ 2,5 mln
Gegunde waarden in CPV 72 · diensten n=1436