AwardedServicesEuropeanOpen
Municipality of Vijfheerenlanden - Personnel Information and Payroll System
Gemeente Vijfheerenlanden · Open · 1 lots · 394999
3
3 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
The assignment comprises the delivery and implementation of a personnel information and payroll system under the application of the GIBIT 2023 procurement conditions.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The assignment concerns the delivery of a personnel information and payroll system for the Municipality of Vijfheerenlanden.
The tender concerns the implementation and maintenance of a personnel information and payroll system, including payroll payments as well as the most important E-HRM modules and system interfaces with related systems. The Municipality of Vijfheerenlanden has the ambition to work in a process- and data-driven manner. In this project, that ambition is expressed by documenting processes, digitizing where possible, and optimizing where necessary.
1Lot 1—
02Outcome
Awarded
Afas Software B.V.
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a thorough risk analysis in the bid to guarantee integration with the Application Landscape. It is essential that the Implementation and the subsequent Acceptance Procedure are accurately planned in accordance with the fatal deadlines. Align the maintenance services and the associated SLA well with the continuity of the business processes.
04Points of attention
Important · 5
The supplier is the lead party for the Implementation Plan.Important
Specific end dates for the Implementation are fatal in all cases.Important
The supplier must address the risk analysis in the bid.Important
The ICT performance must comply with the Municipal ICT quality standards.Important
In the event of deviation from the Service Levels, the assignment may be (partially) terminated.Important
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
07Bidders in this segment
#Likely bidderFitWins
1Centric Netherlands B.V.SME10058×
2Afas Software B.V.SME10049×
3Visma Raet B.V.SME10025×
4PinkRoccade Local Government B.V.SME9837×
5Visma Roxit B.V.SME9516×
6Unit4 Business Software Netherlands B.V.SME9521×
08Tender documents
TN549141 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260227143229pdfMar 1, 2026 · 204 KB
Bijlage B - Uniform Aanbestedings Document v2 invulbaarpdfNov 7, 2025 · 349 KB
NvI -2- Personeels- en salarissysteem - VIJzipNov 5, 2025 · 214 KB
Rectificatie NvI -1- Personeels- en salarissysteem - VIJpdfOct 28, 2025 · 106 KB
NvI -1- Personeels- en salarissysteem - VIJzipOct 22, 2025 · 284 KB
Bijlage A Functioneel - Programma van EisenxlsxOct 2, 2025 · 141 KB
Bijlage G - VerwerkersovereenkomstpdfOct 2, 2025 · 149 KB
TN549141 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251001123629pdfOct 2, 2025 · 9 KB
Bijlage F - ConceptovereenkomstpdfOct 2, 2025 · 250 KB
AB doc Personeelsinformatie- en salarissysteem - VIJpdfOct 2, 2025 · 383 KB
Bijlage I - WensenlijstxlsxOct 2, 2025 · 24 KB
Bijlage H - GIBIT2023pdfOct 2, 2025 · 652 KB
09Legal themes that may be relevant here
Advies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
10Frequently asked questions
What is the substantive scope of the assignment for the personnel information and payroll system?
The assignment comprises the implementation and maintenance of a personnel information and payroll system, including payroll payments, the most important E-HRM modules, and system interfaces with related systems.
What objectives is the municipality striving for with this project?
The municipality strives for a process- and data-driven way of working by documenting processes, digitizing where possible, and optimizing where necessary.
Which procurement conditions apply to this assignment?
The GIBIT 2023 procurement conditions apply to this assignment.
Which aspects of ICT performance are regulated within the GIBIT 2023?
The conditions regulate, among other things, the implementation of the ICT performance, acceptance procedures, maintenance and support, information security, privacy, data protection, and the exit plan.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436