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Functional Administrator AFAS Financial

Name: Functional Administrator AFAS Financial
Creator: Veiligheidsregio & Brandweer Brabant-Noord
Published: 2022-09-27
License: https://creativecommons.org/publicdomain/zero/1.0/
Keywords: AFAS, functional management, ordering module, financial chart of accounts, budget estimate, asset groups, item groups, Scan Sys, interface, digitalization expense process

Veiligheidsregio & Brandweer Brabant-Noord · Open · 1 lots · 274085

0 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Services

79000000

Estimated value

Not published

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence low

Veiligheidsregio Brabant-Noord, a partnership of 11 municipalities, is looking for a functional administrator for the AFAS-Financial application. The role focuses on the continuous improvement of the ordering module, adjusting the financial chart of accounts, importing budget estimates, and maintaining asset groups, item groups, and depreciation periods. Additionally, the administrator provides reports, supports the realization of interfaces (Scan Sys, Medewerkersportaal), and contributes to the digitalization of the expense process. The functional administrator also serves as the point of contact for users, monitors segregation of duties and authorizations, and evaluates new AFAS-Profit functionalities. The position requires strong collaboration with the Human Resources & Organization, Finance, Procurement, and IT & Automation departments, as well as an in-depth understanding of both user needs and the technical capabilities of AFAS.

Services · Open · European procedure

European

Contracting authority

Veiligheidsregio & Brandweer Brabant-Noord

Contract type

Services

Open

Estimated value

Estimate not published

Submission deadline

Ongoing

Scope

European

European procedure

Lots

1 lots

Main CPV code

79000000

Location

's-Hertogenbosch

CharacteristicsCPV 79ServicesEU tenderAFASfunctional managementordering module

01What is being requested

Veiligheidsregio Brabant-Noord, a partnership of 11 municipalities, is looking for a functional administrator for the AFAS-Financial application. The role focuses on the continuous improvement of the ordering module, adjusting the financial chart of accounts, importing budget estimates, and maintaining asset groups, item groups, and depreciation periods. Additionally, the administrator provides reports, supports the realization of interfaces (Scan Sys, Medewerkersportaal), and contributes to the digitalization of the expense process. The functional administrator also serves as the point of contact for users, monitors segregation of duties and authorizations, and evaluates new AFAS-Profit functionalities. The position requires strong collaboration with the Human Resources & Organization, Finance, Procurement, and IT & Automation departments, as well as an in-depth understanding of both user needs and the technical capabilities of AFAS.

Background In Veiligheidsregio Brabant-Noord, 11 municipalities work together with its partners on crisis management, preparation for fighting disasters, and increasing the (physical) safety in the Brabant-Noord region. The operations sector supports the primary processes in the domains of Human Resources & Organization, Communication, Finance & Control, IT & Automation, and strategic policy development. This sector is in a phase of further development towards a system of integrated operations for the entire Veiligheidsregio Brabant-Noord, in which transparency, results, and customer orientati

79000000Services

1Lot 1—

02Outcome

Awarded

Adriaensen Advies

03Exclusion grounds

Exclusion grounds — consult the ESPD

No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

04Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

05Bidders in this segment

#Likely bidderFitWins

1Bright ProfessionalsUnknown9179×

2TenMonks B.V.SME9169×

3Bstaffing B.V.SME9136×

4Antea Nederland BVSME9035×

5MaandagUnknown8930×

6Freep.nlUnknown8937×

06Legal themes that may be relevant here

Advies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheld Advies 759> Dit advies gaat over een Europese openbare procedure voor een opdracht voor de inrichting van een leer- en ontwikkelplatform. OnComplaint dismissed Advies 735> Dit advies gaat over een opdracht voor het bouwen, aanschaffen en onderhouden van een op maat gemaakt plansysteem voor hybride o Advies 734> De opdrachtnemer bij de raamovereenkomst moet bij de aanschaf van materiaal verschillende inkoopmethodieken toepassen. Twee van Advies 708> Een reductie van de inkoopbehoefte van aanbesteder voor de komende jaren op basis van de stellingen van partijen en de overgelegComplaint upheld

07Frequently asked questions

What are the main tasks of the AFAS functional administrator?

The main task is the further implementation and development of the ordering module, including answering user questions. Additionally, changes to the financial chart of accounts are implemented, and budget estimates are imported and adjusted annually.

Which specific parts of AFAS are managed?

The administrator maintains asset groups with corresponding depreciation periods and item groups (types of costs) with the corresponding profiles for orders via the Medewerkersportaal. Management of Scan Sys and the interface with AFAS is also performed.

Which departments does the functional administrator work with?

The functional administrator works closely with the Human Resources & Organization (P&O), Finance, Procurement, and IT & Automation (I&A) departments.

What does the role entail regarding reporting and updates?

The administrator provides overviews, reports, and analyses for internal and external parties, such as accountants. During AFAS Profit updates, the administrator assesses the new functionalities and possibilities for the organization.

Automatically compiled from the official tender data and documents.

08Estimated value versus the market

p25
€ 200K

median
€ 640K

p75
€ 3,0 mln

deze opdracht

Gegunde waarden in CPV 79 · diensten n=4949