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OpenSuppliesEuropeanOpenGreen

EU public procurement for the rental and maintenance of printers, MFPs and reprographic machines and the supply of print management software.

Sovon · Open · 1 lots · 401306
Type
Supplies
30121300
Estimated value
Not published
To deadline
-160d
Jan 7, 2026 · 12:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

This contract concerns the rental, maintenance and supply of printers, MFPs, reprographic machines and associated print management software. Very strict requirements apply to print quality, availability and technical integration with the IT infrastructure.

Supplies · Open · European procedure

Sustainability countsEuropean
Contracting authority
Sovon
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
January 7, 2026
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
30121300
Location
Netherlands
CharacteristicsCPV 30SuppliesEU tenderGreen / SPP

01What is being requested

Rental and maintenance of printers, MFPs and reprographic machines including the supply of print management software for the various locations of the client.

The objective of this procurement is to optimally meet the need for printing, copying and scanning via the printers, MFPs and reprographic machines of the Contracting Authority to support the provision of excellent education. The Contracting Authority wishes to achieve this goal through an EU procurement following an open procedure. Sovon and Jan Arentsz are jointly placing this government contract on the market. The objective of this procurement is to enter into two framework agreements with one suitable supplier.

30121300Supplies
1EU public procurement for the rental and maintenance of printers, MFPs and reprographic machines and the supply of print management software.—

02Strategic insight

“
Strategic insight · AI analysis
Ensure that the print quality during test prints is achievable for practical use and not merely optimized for the showroom. Take into account the strict recovery time and the obligation to deliver brand new machines and software licenses. Ensure that the management application fully supports proactive notifications of supplies and malfunctions.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 8
All requirements must be individually possible on the offered type.Important
The print quality will be tested against the bid during the acceptance test.Important
In the event of print quality that does not comply, the test may be aborted.Important
Downtime due to a shortage of supplies is considered a malfunction.Important
The management application must be a SAAS solution and must be workable via a browser.Important
The delivery of the first complete order must take place within 40 working days.Important
The availability of MFPs must be at least 98%.Important
The availability of reprographic machines must be at least 95%.Important

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

06Likely competitors

#Likely bidderFitWins
1Canon Nederland N.V.SME100102×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Lyreco Nederland BVSME9756×
5de Rolf groepUnknown9678×
6Dustin Netherlands B.V.SME95109×

07Tender documents

3e Nota van Toelichting SOV25MFPpdfFeb 5, 2026 · 217 KB
TN556514 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260205093543pdfFeb 5, 2026 · 143 KB
2e Nota van Toelichting SOV25MFPpdfJan 22, 2026 · 129 KB
TN556514 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260122162036pdfJan 22, 2026 · 143 KB
Nota van Toelichting SOV25MFPpdfJan 8, 2026 · 130 KB
Formulier C Prijzenblad - SOV25MFP VERSIE 8 decemberxlsxDec 8, 2025 · 275 KB
Jan Arentsz informatie reproxlsxDec 8, 2025 · 19 KB
SOVON informatie reproxlsxDec 8, 2025 · 17 KB
1e Nota van Inlichtingen SOV25MFPpdfDec 8, 2025 · 431 KB
TN556514 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251120095718pdfNov 20, 2025 · 10 KB
Formulier A Uniform Europees Aanbestedingsdocument SOV25MFPpdfNov 16, 2025 · 317 KB
Bijlage 6 Kwaliteit - SOV25MFPpdfNov 16, 2025 · 227 KB

08Legal themes that may be relevant here

09Frequently asked questions

What is the purpose of this procurement?
The procurement aims to optimally meet the need for printing, copying and scanning via printers, MFPs and reprographic machines to support the provision of excellent education.
How is the contract form of this assignment structured?
The assignment is carried out by means of two framework agreements entered into with one suitable supplier.
Why was a joint procurement by Sovon and Jan Arentsz chosen?
The organizations are located in the same service area, meaning physical movements for maintenance can be fulfilled more efficiently by a single market party, which promotes sustainability.
Which components fall under the scope of the assignment?
The assignment includes the rental and maintenance of printers, MFPs and reprographic machines, as well as the supply of print management software.

Automatically compiled from the official tender data and documents.

10Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
deze opdracht

Gegunde waarden in CPV 30 · leveringen n=1263